eCommerce Integrations

9 Best WordPress and WooCommerce Invoicing Plugins in 2023

Published  |  7 min read
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Key Takeaways
  • When looking for a WordPress invoicing plugin, make sure it has automated invoice generation, recurring payments, multiple templates, payment reminders, the ability to create a PDF invoice, recurring invoices, and tax calculations.
  • The best WordPress invoice plugins we've found are Sprout Invoices, WPForms, WP Simple Pay, WP-Invoice, FreshBooks, Sliced Invoice, EDD Invoices, GetPaid, and Jetpack.
  • Like all software, each WooCommerce invoice plugin for WordPress has its advantages and disadvantages. The best invoicing plugins for your business are ones that meet your needs and budget.
Invoicing plugins for WordPress streamline business practices.

WordPress invoice plugins can not only streamline your billing processes but also improve customer satisfaction, increase efficiency, and provide valuable insights into your sales and revenue.

By choosing a plugin that offers features such as professional PDF invoices, recurring payments for small business to enterprises, deposit invoicing, integration with multiple payment gateways, and a user-friendly interface for creating invoices, you can significantly enhance your invoicing process and take your business to the next level.

In this article, we will highlight the most important features to consider when selecting the best WordPress invoice plugins for your WordPress website. What is the best WordPress invoice plugin for your business? Keep reading to find out.

Why You Need a WordPress Invoice Plugin

As the business world continues to evolve, it is crucial to have modern and efficient tools at your disposal. Invoicing plugins for WordPress offer just that, making it easy to create and send customizable pdf invoices to your clients.

With a range of vital features—including automatic payment reminders and the ability to track payments—these plugins can help you streamline your invoicing needs and payment processes. Whether you are a freelancer or a small business owner, a WordPress invoice plugin can help you manage your finances with confidence.

Invoicing plugins for WordPress.

What to Look For in a WordPress Invoicing Plugin

Selecting the right invoicing plugin for your WordPress website is crucial to the success of your business. Here are some features to consider when selecting WordPress invoice plugins:

Automated Invoice Generation

An automated invoice generation feature is essential for creating accurate and up-to-date invoices quickly and easily from an account page. Look for a plugin that automatically generates customer invoices based on sales data or other criteria.

Customizable Templates

Customizable templates are important for creating invoices that match the look and feel of your website and brand identity. Choose a plugin with attractive pre-made templates or options to create custom templates with your own branding elements.

Automated Invoice Reminders

Automated invoice reminders help ensure prompt payments by sending gentle emails to remind customers when their invoices are due or overdue. Be sure to look for an invoicing plugin with this capability.

Tax Calculation from an Account Page

ECommerce tax calculation capabilities are essential for businesses selling products or services across different jurisdictions or countries since taxes vary based on location and customer type (e.g., business vs consumer). Look for an invoicing plugin that can accurately calculate taxes in multiple locations without requiring manual inputs from you or your staff members.

Customizable Invoices Tailored to Specific Needs

The right WordPress invoicing plugins allow you to create invoices and present a professional image to your customers by incorporating your brand elements such as logos, colors, and templates into the invoices. It should also include important information such as payment terms, delivery details, and additional notes, reducing the risk of misunderstandings and increasing efficiency.

Accept Payments Via Payment Gateways

A quality payment hub provides customers with multiple options for paying invoices, which can increase the likelihood of timely payments and reduce the administrative effort required to process payments. Additionally, the ability to accept payments online through popular payment gateways improves the checkout experience for customers and helps to build trust and credibility with your business.

Invoice Tracking and Monitoring Tools

Invoice tracking and monitoring tools are essential to ensure accurate and timely payments of invoices. They allow businesses to keep track of invoices, payments, and other financial information with ease, helping them to stay organized and keep on top of their finances.

Multiple Language Support

Using invoice tracking and monitoring tools provides business owners with the ability to easily keep track of their financial records in multiple languages. Click here to see some multi-language website examples.

Comprehensive Analytics and Reporting Tools

Comprehensive analytics and reporting tools give valuable insights into the performance of these localized campaigns, allowing businesses to measure success and refine their approach accordingly. It also allows them to stay ahead of changing trends by quickly responding to user behaviors in different regions.

Analytics for PDF invoice for business transactions.

Which Are the Best WordPress Invoice Plugins?

WooCommerce is one of the most popular website-hosting platforms, boasting over five million active users worldwide. In order to get the most out of the platform, customers may want to consider installing a reliable invoice software plugin. Luckily, WooCommerce offers a wide selection of free plugins that can help create PDF invoices and accompanying packing slips.

Sprout Invoices

Advantages of Sprout Invoices

  • User-friendly interface, which makes it easy to create and manage invoices, making PDF invoices easy for users with limited technical experience.
  • Variety of customization options, helping you tailor B2B invoices to your specific business needs and present a professional image to your customers.

Disadvantages of Sprout Invoices

  • Compatible with only a limited number of payment gateways. This can be a disadvantage for businesses that prefer to use a specific payment gateway that is not supported by Sprout Invoicing.
  • Some users have reported performance issues with the plugin, such as slow load times and occasional bugs, which can impact the user experience.
Main pro and con of Sprout invoices as an invoicing plugin for WordPress.

WPForms

Advantages of WPForms

  • One of the major advantages of using WP Forms for invoicing is its integration with WooCommerce and PayPal. This allows businesses to streamline their billing processes and accept payments directly through their website, making the process faster and more efficient.
  • WP Forms offers a variety of customization options and templates to generate invoices, making it easy for businesses to create professional-looking invoices that match their brand. This helps to establish credibility and professionalism with clients and customers..

Disadvantages of WPForms

  • While WP Forms offers many features, it has some limitations when it comes to B2B invoicing. It may not offer all the advanced invoicing features such as recurring invoices or deposit invoicing, which can be a drawback for businesses that require these features.
  • The cost of WP Forms may also be a concern for businesses on a tight budget. It is a paid solution that requires an ongoing subscription, which can add up over time.
WPForms as an invoicing plugin.

WP Simple Pay

Advantages of WP Simple Pay

  • WP Forms integrates with WooCommerce and PayPal, streamlining billing processes and allowing payments through the website.
  • Offers customization options and templates for professional-looking PDF invoices that match the brand and provide sequential invoice numbering.

Disadvantages of WP Simple Pay

  • Does not offer all advanced invoicing features like recurring payments.
  • Reports of issues with reliability and stability, with occasional bugs and crashes.
WP Simple Pay to create WooCommerce PDF invoices.

WP Invoices

Advantages of Using WP Invoices

  • WP Invoices integrates seamlessly with other popular platforms such as WooCommerce and PayPal, allowing businesses to streamline their invoicing and payment processes.
  • The plugin offers a variety of customization options and templates, making it easy to create professional-looking invoices that match your brand.
  • WP Invoices provides detailed reporting and tracking features, allowing businesses to track their invoicing and payment processes with ease.

Disadvantages of Using WP Invoices

  • Does not offer advanced reporting tools.
  • Pricing plans can be expensive for some users.
  • No integrated payment gateway.
WP Invoice as WordPress plugin.

FreshBooks

Advantages of Using FreshBooks:

  • FreshBooks offers customizable templates to create professional-looking invoices that match a business's brand.
  • FreshBooks provides detailed reporting features to help businesses track their invoicing and payment processes.

Disadvantages of Using FreshBooks:

  • Customization options are limited.
  • No built-in payment gateway and extra fees may be applied if you use one that is third party.
  • Higher cost than some other WordPress invoicing plugin options.
Pro and con of FreshBooks as one of the invoicing plugins for Wordpress.

Sliced Invoices

Advantages of Using Sliced Invoices

  • Offers a range of customization options and templates, making it easy to create professional-looking invoices that match your brand.
  • Integrates with popular payment hubs such as PayPal, Stripe, and others, allowing businesses to easily collect payments directly through their website.
  • Sliced Invoices support multiple currency practice, making it a great choice for businesses with clients in different countries.

Disadvantages of Using Sliced Invoices

  • Does not integrate with other popular WordPress plugins such as WooCommerce.
  • Limited customization options, making it difficult to generate custom invoices.
  • Third-party payment processors are not supported directly, which can lead to extra fees being incurred.
Sliced invoices.

EDD Invoices

Advantages of Using EDD Invoices

  • Offers a range of customization options and templates, making it easy to create professional-looking invoices that match your brand.
  • Invoices integrates with popular payment processors such as PayPal and Stripe, allowing businesses to easily collect payments directly through their website.
  • EDD Invoices support multiple currencies, making it a great choice for creating PDF invoices for businesses with clients in different countries.

Disadvantages of Using EDD Invoices

  • Does not offer as much customization as other WooComemrce PDF invoice options.
  • Limited reporting features, making it hard to track important information such as payments or customers.
EDD is a professional WordPress invoicing plugin.

GetPaid

Advantages of Using GetPaid

  • GetPaid offers a range of customization options and templates, allowing businesses to create professional-looking invoices that match their brand.
  • The plugin integrates with popular payment processors such as PayPal and Stripe, making it easy for businesses to create PDF invoices and collect payments directly through their websites.
  • GetPaid supports multiple currencies, catering to businesses with clients in different countries.

Disadvantages of Using GetPaid

  • Limited customization options making custom invoices difficult to create.
  • Does not integrate with other popular WordPress plugins such as WooCommerce or Gravity Forms.
  • Third-party payment hubs are not directly supported, leading to potential extra fees being incurred.
Invoices for your WordPress site with GetPaid.

Jetpack

Advantages of Using Jetpack

  • JetPack offers invoicing, payment, and security features.
  • Choose from a variety of templates to match your brand.
  • Easy to use, even for businesses with limited tech expertise.

Disadvantages of Using Jetpack

  • Limited customization options making custom invoices difficult to create
  • Third-party pay hubs are not directly supported, leading to potential extra fees being incurred
  • No easy way to manage multiple clients or projects at once
WordPress invoicing plugin Jetpack.

Find the Best PDF Invoicing Plugins

WordPress invoicing plugins are an excellent way to make invoicing easier and make invoicing for your business more efficient. Finding the one that's right for you is important so that you're getting everything you want without paying for features you don't need.

Clarity can help you find the best WordPress invoice plugins for your business needs. In fact, we can guide you on which will work best with your site, keeping extensions and plugins up to date, and (most important of all) ensuring your security isn't compromised. Get in touch today for some advice during our free Discovery process!

Get A Free Discovery Session
Yith PDF invoice can incorporate a shipping address.

FAQ

 

No, you cannot create an invoice with just WordPress. However, you can use a plugin or third-party tool to help manage email invoices and PDF invoices, such as Sprout Invoices, WPForms, WP Simple Pay, WP Invoice, FreshBooks, Sliced Invoice, EDD Invoices, GetPaid, and Jetpack.

 

Yes, WooCommerce can generate PDF invoices as long as you use extensions and plugins. Through the use of extensions, users can easily create professional-looking WooCommerce PDF invoices in just a few clicks. Such extensions also allow for customizing the PDF invoices with a logo and other personalized details.

 

To create WooCommerce PDF invoices, you can follow these steps:

1. Install a WooCommerce PDF invoice plugin from the WordPress plugin repository or a trusted third-party source.

2. Activate the WooCommerce invoices plugin and configure its settings according to your preferences.

3. Customize the invoice template by adding your logo, business information, and any additional details you want to include.

4. Set up the invoice number format and custom formatting options for your business.

5. Configure the invoice delivery method, such as sending it via email or allowing customers to download it from their accounts.

6. Test the invoice PDF generation by placing a test order and verifying that the PDF invoice is created correctly.

7. Once everything is set up, your WooCommerce store will automatically generate PDF invoices for each order, whether you need to print invoices, download invoices, or send them as PDF documents.

 

A WooCommerce invoice plugin is a software extension designed for the WooCommerce platform, which is a popular e-commerce solution for WordPress websites. This plugin automates and simplifies the process of generating invoices for online transactions. It enables merchants to create and send professional-looking invoices to customers after a purchase is made.

The plugin extracts relevant order details, such as product information, pricing, and customer information, and generates invoices in various formats, such as PDF or HTML. It also allows customization options, such as adding logos and personalized messages. Overall, a WooCommerce invoice plugin streamlines invoicing tasks, enhances customer experience, and facilitates efficient financial management for online businesses.

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Author
 
Written by Stephen Beer
Stephen Beer is a Content Writer at Clarity Ventures and has written about various tech industries for nearly a decade. He is determined to demystify HIPAA, integration, and eCommerce with easy-to-read, easy-to-understand articles to help businesses make the best decisions.

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