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Acumatica BridgePay Integration: Seamless Payments, Real-time ERP

Automate your entire order-to-cash cycle, streamline financial reconciliation, and ensure PCI compliance with a powerful, AI-driven iPaaS integration.

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The Challenge

The Challenge: Disconnected Payments & Financial Chaos

Managing payment processing through BridgePay and then manually reconciling those transactions within Acumatica ERP creates significant bottlenecks, introduces errors, and consumes valuable resources. Without seamless integration, businesses face a fragmented view of their financials and customer payments.

  • **Manual Data Entry:** Re-keying payment details from BridgePay into Acumatica leads to errors and delays.
  • **Delayed Financial Reconciliation:** Daily settlement reports from BridgePay require manual processing for GL postings and bank reconciliation.
  • **Fragmented Customer View:** Payment history is siloed in BridgePay, not fully integrated with Acumatica's customer records.
  • **Inefficient Refund Processing:** Manual coordination for refunds between systems is time-consuming and prone to errors.
  • **Lack of Real-time Visibility:** Delays in updating Acumatica orders based on payment status impact inventory and fulfillment.
  • **Compliance & Security Risks:** Manual handling of payment data increases the risk of PCI non-compliance and fraud.
  • **Complex Subscription Billing:** Automating recurring payments and renewals without integration is cumbersome.
Integration Diagram
Solution Illustration
The Solution

The Solution: Smart, Automated Acumatica BridgePay Integration

Our modern iPaaS provides a powerful, low-code, and AI-enhanced platform to seamlessly connect Acumatica ERP with BridgePay. This integration automates critical payment workflows, ensures real-time data synchronization, and provides a unified financial view, transforming your operations from manual chaos to automated efficiency.

  • **Real-time Payment Synchronization:** Instantly update Acumatica orders and invoices with BridgePay payment statuses.
  • **Automated Financial Reconciliation:** Streamline daily settlement report processing and General Ledger postings.
  • **Secure Tokenization:** Leverage BridgePay's tokenization to ensure PCI DSS compliance for all cardholder data.
  • **Comprehensive Refund Management:** Automate the processing and reconciliation of partial and full refunds.
  • **Fraud Alert Integration:** Connect BridgePay's fraud detection to your security systems for proactive risk management.
Implementation Timeline

Go live with Acumatica + BridgePay in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Acumatica and BridgePay, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Acumatica + BridgePay deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • **Real-time Payment Synchronization:** Instantly update Acumatica orders and invoices with BridgePay payment statuses.
  • **Automated Financial Reconciliation:** Streamline daily settlement report processing and General Ledger postings.
  • **Secure Tokenization:** Leverage BridgePay's tokenization to ensure PCI DSS compliance for all cardholder data.
  • **Comprehensive Refund Management:** Automate the processing and reconciliation of partial and full refunds.
  • **Fraud Alert Integration:** Connect BridgePay's fraud detection to your security systems for proactive risk management.
  • **Subscription Billing Automation:** Effortlessly manage recurring payments and subscription renewals.
  • **Unified Customer Payment History:** Centralize customer payment data in Acumatica for a complete view.

Technical Integration Details & Architecture

Our iPaaS acts as the central hub, orchestrating a robust, secure, and scalable integration between Acumatica and BridgePay. This section outlines the technical approach, data flow, and key considerations for a successful implementation.

Data Flow Steps

**1. Connectors & Authentication:** Establish secure connections to both Acumatica (using API keys/OAuth) and BridgePay (API keys/OAuth 2.0) via pre-built iPaaS connectors.

**2. Event Listeners & Webhooks:** Configure iPaaS to listen for critical events from BridgePay via webhooks (e.g., payment authorized, transaction settled, fraud alert).

**3. Data Mapping & Transformation:** Define precise data mappings and transformations using the iPaaS's visual designer to ensure data consistency between systems' schemas.

**4. Workflow Design:** Build automated, event-driven workflows that dictate how data moves and what actions are triggered in each system (e.g., 'Payment Success' webhook triggers 'Update Sales Order' in Acumatica).

**5. Error Handling & Monitoring:** Implement robust error handling, retry mechanisms, and real-time monitoring dashboards to ensure data integrity and operational continuity.

**6. Deployment & Governance:** Deploy tested integrations through structured Dev-QA-Prod pipelines with version control and audit trails.

Data Touchpoints

**Order Creation/Update:** Acumatica Sales Order, BridgePay Transaction.
**Payment Processing:** BridgePay Payment, Acumatica Payment/Invoice.
**Customer Management:** Acumatica Customer, BridgePay Customer.
**Refunds:** BridgePay Refund, Acumatica Credit Memo.
**Financial Reconciliation:** BridgePay Settlement Batch, Acumatica Journal Entry.

"Conceptual Flow: eCommerce -> iPaaS -> BridgePay (Payment) -> BridgePay Webhook -> iPaaS -> Acumatica (Order/Invoice Update) -> iPaaS -> BridgePay (Settlement Report) -> iPaaS -> Acumatica (GL Entry)"

Pricing

Simple, transparent pricing for Acumatica + BridgePay.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Acumatica

Integrating Acumatica fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Entities & Field-Level Mapping

Understanding the core entities and their attribute mappings is fundamental to a robust Acumatica BridgePay integration. Our iPaaS provides granular control over field-level synchronization and transformation.

Payment

Represents a single attempt to process funds using a specific payment method. It encapsulates authorization, capture, and void operations.

Acumatica Fields

{ "field": "PaymentID", "type": "string", "description": "Unique identifier for the payment in Acumatica." } { "field": "DocType", "type": "string", "description": "Document type (e.g., 'Payment')." } { "field": "RefNbr", "type": "string", "description": "Reference number for the payment." } { "field": "CustomerID", "type": "string", "description": "Customer associated with the payment." } { "field": "PaymentMethodID", "type": "string", "description": "Payment method used (e.g., 'VISA', 'MC')." } { "field": "Amount", "type": "decimal", "description": "Total payment amount." } { "field": "Status", "type": "string", "description": "Payment status (e.g., 'Balanced', 'Closed')." } { "field": "ProcessingStatus", "type": "string", "description": "Status from external payment gateway." } { "field": "ExternalRef", "type": "string", "description": "Reference to external transaction ID." }

BridgePay Fields

{ "field": "paymentId", "type": "string", "description": "BridgePay's unique payment identifier." } { "field": "transactionId", "type": "string", "description": "BridgePay's transaction identifier." } { "field": "amount", "type": "decimal", "description": "Amount of the payment." } { "field": "currency", "type": "string", "description": "Currency of the payment (ISO 4217)." } { "field": "status", "type": "string", "description": "Payment status (e.g., 'approved', 'declined', 'voided')." } { "field": "paymentMethodType", "type": "string", "description": "Type of payment method (e.g., 'CreditCard', 'ACH')." } { "field": "token", "type": "string", "description": "Tokenized payment method for PCI compliance." }

Mapping Notes

BridgePay `paymentId` maps to Acumatica `ExternalRef` for traceability. BridgePay `status` drives Acumatica `ProcessingStatus` and ultimately `Status`. `paymentMethodType` maps to `PaymentMethodID`.

Next Steps

See Acumatica + BridgePay integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Order-to-Cash Automation (eCommerce to Acumatica via BridgePay)

Automate the entire sales process, from customer checkout to payment processing and financial posting, ensuring real-time order and inventory updates.

Integration Steps:

  1. 0 Customer completes checkout on eCommerce platform.
  2. 1 Order data and payment details are sent to the iPaaS.
  3. 2 iPaaS securely sends payment details to BridgePay for authorization/capture.
  4. 3 BridgePay processes payment and returns transaction status and token.
  5. 4 iPaaS receives BridgePay webhook, updates Acumatica Sales Order status to 'Paid'.
  6. 5 Acumatica automatically generates an Invoice based on the paid Sales Order.
  7. 6 Inventory is updated and fulfillment process is triggered in Acumatica.

Business Outcome

Faster order fulfillment, accurate inventory levels, accelerated revenue recognition, and improved customer satisfaction.

Frequency

Real-time, Event-driven

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerate Cash Flow & Reconciliation
Automate daily settlement postings from BridgePay to Acumatica, eliminating manual reconciliation. Drastically reduce month-end close times and improve cash visibility.
Enhance Data Accuracy & Compliance
Eliminate manual data entry errors between BridgePay and Acumatica. Leverage tokenization for PCI DSS compliance and ensure consistent financial reporting.
Streamline Order-to-Cash Cycle
Achieve real-time updates for Acumatica sales orders based on BridgePay payment statuses. Accelerate order fulfillment, inventory management, and customer invoicing.
Improve Operational Efficiency
Automate routine tasks like payment posting, refund processing, and customer payment method updates, freeing up your finance team for strategic work.
Gain Unified Financial Visibility
Integrate all payment transactions and settlement data directly into Acumatica, providing a complete, real-time view of your financial health and customer payment history.
Proactive Fraud & Risk Management
Integrate BridgePay's fraud alerts with your internal systems via iPaaS, enabling immediate response and resolution to suspicious transactions.
✨

Accelerate Cash Flow & Reconciliation

80% Reduction in reconciliation time

📋 What You Get

Automate daily settlement postings from BridgePay to Acumatica, eliminating manual reconciliation. Drastically reduce month-end close times and improve cash visibility.

💼 Business Impact

This benefit directly contributes to 80% improvement in Reduction in reconciliation time, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Acumatica + BridgePay in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Acumatica and BridgePay, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Acumatica + BridgePay deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST, GET, PUT /entity/Default/{version}/SalesOrder Create new sales orders, retrieve order details, or update order statuses (e.g., 'Paid') based on payment events from BridgePay.
POST, GET, PUT /entity/Default/{version}/Customer Synchronize customer information between BridgePay and Acumatica. Create new customers or update existing billing/shipping details.
POST, GET, PUT /entity/Default/{version}/Invoice Create or update customer invoices. Payments from BridgePay will often trigger invoice creation or mark an existing invoice as paid.
POST, GET, PUT /entity/Default/{version}/Payment Record customer payments against open invoices or sales orders in Acumatica, reflecting successful transactions from BridgePay.
POST /entity/Default/{version}/JournalEntry Post consolidated General Ledger entries for daily BridgePay settlements, including revenue, fees, and cash transfers.

⚡ Transformation Logic

  • **Status Mapping:** BridgePay 'approved' -> Acumatica 'Paid'; BridgePay 'declined' -> Acumatica 'Payment Failed'.
  • **GL Account Derivation:** BridgePay 'sale' -> Acumatica Revenue Account; BridgePay 'refund' -> Acumatica Refund Expense Account; BridgePay 'fees' -> Acumatica Processing Fee Expense Account.
  • **Reference ID Linkage:** Map BridgePay `referenceId` to Acumatica `SalesOrder.OrderNbr` or `Payment.ExternalRef`.
  • **Data Type Conversion:** Convert string fields to numeric/decimal, date strings to Acumatica's date format.
  • **Conditional Logic:** If a payment method token expires, trigger an alert to update the customer's payment information.
  • **Data Enrichment:** Pull customer details from Acumatica to enrich BridgePay transaction data for fraud analysis.

🛡️ Error Handling

  • **Acumatica API Rate Limit Exceeded:** iPaaS automatically throttles and retries requests with increasing delays.
  • **BridgePay Payment Declined:** iPaaS updates Acumatica order status and notifies relevant teams.
  • **Data Mismatch (e.g., invalid currency):** Data is quarantined, an alert is sent, and AI may suggest a fix.
  • **Network Interruption:** iPaaS queues messages and retries once connectivity is restored, preventing data loss.
  • **Duplicate Transaction:** Idempotency logic prevents duplicate processing; an alert is raised if a potential duplicate is detected.
Pricing

Simple, transparent pricing for Acumatica + BridgePay.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Integration FAQs

▸ What is the best way to integrate BridgePay with my existing Acumatica ERP system?
The most effective way to integrate BridgePay with Acumatica is through a modern iPaaS platform. This allows for API-first, event-driven connectivity, enabling real-time synchronization of payment data, automated GL postings, and streamlined reconciliation, far surpassing traditional point-to-point integrations.

Financial Automation FAQs

▸ How can iPaaS help automate BridgePay's payment reconciliation process in Acumatica?
iPaaS can fully automate BridgePay's reconciliation by retrieving daily settlement reports, harmonizing transaction data with bank statements, identifying discrepancies using AI, and automatically posting consolidated entries to your Acumatica General Ledger. This drastically reduces manual effort and speeds up financial close cycles.

Security & Compliance FAQs

▸ Is Acumatica BridgePay integration PCI DSS compliant when using an iPaaS?
Yes, when implemented correctly. The key is to leverage BridgePay's tokenization capabilities, ensuring raw cardholder data never passes through or is stored in the iPaaS. The iPaaS should only handle payment tokens and be configured with secure connectors and encryption to maintain PCI DSS compliance.

Low-Code/No-Code FAQs

▸ Can I use low-code tools to build workflows around BridgePay for Acumatica?
Absolutely. Modern iPaaS platforms offer robust low-code/no-code environments. This empowers business analysts to design, implement, and manage complex BridgePay workflows—such as subscription billing, refund processing, or fraud alerts—with minimal coding, accelerating automation initiatives for Acumatica.

AI & Automation FAQs

▸ How does AI enhance Acumatica BridgePay integrations?
AI can significantly enhance BridgePay integrations with Acumatica through automated anomaly detection for fraud, intelligent mapping suggestions for new data fields, predictive analytics for cash flow, and smart routing for exception handling. It reduces manual intervention and improves data quality and decision-making.

Error Handling FAQs

▸ How do I handle failed payments or transaction errors in BridgePay integrations with Acumatica?
Implement robust error handling within your iPaaS workflow. This includes automated retry logic with exponential backoff for transient errors, dedicated dead-letter queues for unresolvable issues, and proactive alerts to notify relevant teams. AI can even suggest auto-resolution actions for common failure patterns, ensuring Acumatica records are accurate.

Data Management FAQs

▸ What kind of data harmonization is needed for Acumatica BridgePay integrations?
Data harmonization ensures consistent formatting and validation of payment, customer, and order data across Acumatica and BridgePay. iPaaS mapping engines are used to transform data from BridgePay's format to Acumatica's schema, resolving discrepancies and ensuring data integrity for accurate financial reporting.

Architecture FAQs

▸ What are the benefits of an event-driven architecture for BridgePay and Acumatica?
An event-driven architecture allows BridgePay to send real-time notifications (webhooks) for critical events like payment success or fraud alerts. This triggers immediate downstream actions in Acumatica, enabling real-time inventory updates, faster order fulfillment, and proactive fraud response, leading to greater agility and responsiveness across your ERP.
Next Steps

See Acumatica + BridgePay integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Implementation Timeline

Go live with Acumatica + BridgePay in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Acumatica and BridgePay, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Acumatica + BridgePay deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Acumatica + BridgePay.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Acumatica + BridgePay integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo