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Unify Your Enterprise: Acumatica & SAP S/4HANA Integration

Bridge your cloud-native Acumatica operations with the power of SAP S/4HANA, orchestrating intelligent, real-time data flow for a truly connected enterprise.

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The Challenge

The Challenge of Disconnected ERPs: Acumatica & SAP S/4HANA

Organizations often run specialized operations on Acumatica while relying on SAP S/4HANA for global enterprise resource planning. Without seamless integration, these powerful systems become isolated, leading to operational inefficiencies, data discrepancies, and delayed decision-making.

  • Manual data entry and re-keying between Acumatica and S/4HANA.
  • Delayed financial reporting and consolidation processes.
  • Inconsistent master data (customer, vendor, product) across systems.
  • Lack of real-time visibility into inventory, orders, and financial health.
  • High operational costs due to inefficient, labor-intensive processes.
  • Increased risk of data errors and compliance issues.
Integration Diagram
Solution Illustration
The Solution

Seamless Acumatica & SAP S/4HANA Integration with an Intelligent iPaaS

Our intelligent iPaaS solution provides a robust, scalable, and secure bridge between Acumatica and SAP S/4HANA. It automates critical business processes, ensures real-time data flow, and harmonizes master data, empowering your enterprise with a unified view of operations and financials. Leveraging low-code/no-code capabilities and AI-first features, we simplify complex ERP integration challenges.

  • Pre-built, configurable connectors for Acumatica and SAP S/4HANA.
  • Visual drag-and-drop workflow designer for rapid integration development.
  • Real-time, event-driven data synchronization.
  • Advanced data mapping and transformation engine.
  • Centralized monitoring, logging, and error handling.
Implementation Timeline

Go live with Acumatica + SAP S/4HANA in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Acumatica and SAP S/4HANA, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Acumatica + SAP S/4HANA deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Pre-built, configurable connectors for Acumatica and SAP S/4HANA.
  • Visual drag-and-drop workflow designer for rapid integration development.
  • Real-time, event-driven data synchronization.
  • Advanced data mapping and transformation engine.
  • Centralized monitoring, logging, and error handling.
  • Robust security and compliance features (OAuth 2.0, TLS encryption).
  • AI-powered mapping suggestions and anomaly detection.

Technical Integration: Acumatica and SAP S/4HANA

Our integration solution facilitates robust, secure, and efficient data exchange between Acumatica and SAP S/4HANA. Leveraging the strengths of both ERPs' API capabilities and an intelligent iPaaS, we ensure seamless operational continuity and data integrity.

Data Flow Steps

Establish Connectivity: Securely connect the iPaaS to Acumatica via its Contract-Based APIs (REST/OData) and to SAP S/4HANA via its OData services or other relevant APIs (SOAP, BAPI/RFC). OAuth 2.0 is the recommended authentication method for both.

Define Data Models: Identify key entities for synchronization (e.g., Customer/Business Partner, Inventory Item/Material, Sales Order, GL Batch/Entry) and understand their respective data structures in both ERPs.

Design Workflows: Use the iPaaS's visual designer to create event-driven or scheduled workflows that define the triggers, sequence of operations, and conditional logic for data movement.

Map & Transform Data: Utilize AI-assisted mapping tools to visually map fields between Acumatica and S/4HANA. Implement transformation rules for data type conversion, value lookups, and complex business logic.

Implement Error Handling: Configure robust error handling, retry mechanisms with exponential backoff, and dead-letter queues within the iPaaS to manage transient and persistent integration failures.

Deploy & Monitor: Deploy integration flows from sandbox to production environments using CI/CD pipelines. Monitor real-time dashboards for operational insights, performance metrics, and error alerts.

Data Touchpoints

Customer/Business Partner (Acumatica: AR303000, S/4HANA: APIBUSINESSPARTNER)
Vendor/Business Partner (Acumatica: AP303000, S/4HANA: APIBUSINESSPARTNER)
Inventory Item/Material (Acumatica: IN202500, S/4HANA: APIMATERIALSRV)
Sales Order (Acumatica: SO301000, S/4HANA: APISALESORDER_SRV)
Purchase Order (Acumatica: PO301000, S/4HANA: APIPURCHASEORDERPROCESS_SRV)
Invoice (Acumatica: AR301000/AP301000, S/4HANA: APIBILLINGDOCUMENTSRV/APISUPPLIERINVOICEPROCESSSRV)
Payment (Acumatica: AR302000/AP302000, S/4HANA: Payment clearing documents)
General Ledger Entries (Acumatica: GL301000, S/4HANA: APIFINANCIALACCOUNTINGDOCUMENTSRV)
Project/WBS Element (Acumatica: PM301000, S/4HANA: ProjectDefinition/WBS_Element)

"Conceptual Data Flow: An iPaaS platform acts as the central orchestrator. Events originating from Acumatica (e.g., Sales Order Released, Inventory Updated) trigger webhooks to the iPaaS. The iPaaS then processes, transforms, and validates the data using AI-assisted logic, before securely calling the appropriate SAP S/4HANA OData API (e.g., Sales Order creation, Material Stock update). Conversely, events from S/4HANA (e.g., Business Partner created, Invoice Posted) can trigger updates back to Acumatica. Master data synchronization often flows bidirectionally, while transactional data typically follows specific process flows (e.g., Acumatica SO to S/4HANA SO). All transactions are logged, monitored, and subject to comprehensive error handling."

Pricing

Simple, transparent pricing for Acumatica + SAP S/4HANA.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Acumatica

Integrating Acumatica fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Entities & Intelligent Data Harmonization

Effective integration hinges on robust data harmonization. Our iPaaS facilitates precise mapping and transformation of key entities between Acumatica and SAP S/4HANA, ensuring data consistency and integrity across your enterprise.

Customer / Business Partner

Synchronizes customer records, including contact details, addresses, and financial attributes, between Acumatica's Customer entity and S/4HANA's central Business Partner (with Customer role).

Acumatica Fields

CustomerID CustomerName Status MainContact (Email, Phone) DefaultBillAddress DefaultShipAddress ExternalRefNbr (for S/4HANA BP ID)

SAP S/4HANA Fields

BusinessPartner BusinessPartnerCategory (e.g., Person, Organization) FirstName LastName OrganizationName EmailAddress PhoneNumber StreetName CityName PostalCode Country TaxNumber FLCU00 (Customer Role) Customer

Mapping Notes

Acumatica's `CustomerID` often maps to S/4HANA's `Customer` field, while the full Business Partner record is created/updated. `ExternalRefNbr` in Acumatica is crucial for storing the S/4HANA `BusinessPartner` ID for bidirectional updates. Address structures require careful nesting and field-level mapping.

Next Steps

See Acumatica + SAP S/4HANA integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Consolidated Financial Reporting for Global Enterprises

For organizations with subsidiaries or specialized business units running Acumatica, this workflow automates the aggregation of their financial transactions into the central SAP S/4HANA General Ledger for consolidated reporting and analysis.

Integration Steps:

  1. 0 Acumatica's General Ledger Batch (GL301000) is 'Released' at period close.
  2. 1 An Acumatica Business Event (webhook) triggers the iPaaS, sending the batch details.
  3. 2 The iPaaS retrieves detailed Journal Entries from the batch, applies transformation rules for account mapping (Acumatica GL Account to S/4HANA GL Account) and currency conversion.
  4. 3 The iPaaS then uses SAP S/4HANA's `APIFINANCIALACCOUNTINGDOCUMENTSRV` to create corresponding General Ledger Entries, ensuring correct Company Code, Posting Date, and Cost Center/Profit Center assignments.
  5. 4 Confirmation or error messages are logged and alerts are sent if any discrepancies are detected, with AI-assisted reconciliation suggestions.

Business Outcome

Accelerated financial close by days, reduced manual reconciliation effort, improved accuracy of consolidated financial statements, real-time visibility into subsidiary performance.

Frequency

End-of-day, end-of-week, or end-of-period batch processing (scheduled or event-triggered).

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Real-time Data Accuracy
Ensure immediate and consistent data across Acumatica and SAP S/4HANA, eliminating discrepancies and providing a single source of truth.
Accelerated Business Cycles
Automate order-to-cash, procure-to-pay, and financial close processes, significantly reducing manual effort and processing times.
Enhanced Operational Efficiency
Streamline workflows, reduce human error, and free up valuable resources for strategic initiatives.
Unified Financial Visibility
Consolidate financial data from Acumatica into S/4HANA for comprehensive, real-time reporting and better decision-making.
Scalability & Future-Proofing
Build an agile integration architecture that can adapt to evolving business needs and new system requirements without extensive re-coding.
Reduced Risk & Improved Compliance
Minimize data errors, ensure auditability, and maintain regulatory compliance with robust security and data governance.
✨

Real-time Data Accuracy

99.9% Data Consistency

📋 What You Get

Ensure immediate and consistent data across Acumatica and SAP S/4HANA, eliminating discrepancies and providing a single source of truth.

💼 Business Impact

This benefit directly contributes to 99.9% improvement in Data Consistency, enabling your team to focus on high-value strategic initiatives.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST, GET, PUT /entity/Default/22.200.001/SalesOrder Manage sales orders for eCommerce and CRM integrations.
POST, GET, PUT /entity/Default/22.200.001/Customer Synchronize customer master data with CRM systems.
POST, GET, PUT /entity/Default/22.200.001/InventoryItem Update inventory levels and product details for eCommerce/WMS.
POST, GET, PUT /entity/Default/22.200.001/Vendor Manage vendor master data for procurement systems.
POST, GET, PUT /entity/Default/22.200.001/Invoice Create and manage AR invoices for billing workflows.
POST, GET, PUT /entity/Default/22.200.001/VendorBill Create and manage AP Vendor Bills for procure-to-pay automation.
POST, GET, PUT /entity/Default/22.200.001/GeneralLedgerBatch Post financial transactions to the General Ledger.

⚡ Transformation Logic

  • Data Type Conversion: Automatically convert data types (e.g., string to integer, date formats).
  • Value Mapping: Translate specific values (e.g., Acumatica 'Open' status to S/4HANA 'A' status).
  • Concatenation/Splitting: Combine or split fields (e.g., 'FirstName' + 'LastName' to 'FullName').
  • Lookup Tables: Use internal or external lookup tables for complex value translations (e.g., Acumatica ItemClassID to S/4HANA MaterialGroup).
  • Conditional Logic: Apply different transformations based on data values (e.g., if currency is USD, do X; else, do Y).
  • Calculations: Perform arithmetic operations or date manipulations.

🛡️ Error Handling

  • Transient Network Issues: Handled by automated retries with exponential backoff.
  • Data Validation Failures: Data rejected by target ERP due to incorrect format or missing fields, routed to DLQ for review.
  • API Rate Limit Exceeded: iPaaS queues requests and retries after the cool-down period.
  • Master Data Mismatch: E.g., Customer ID in Acumatica not found in S/4HANA, triggering a creation workflow or manual intervention.
  • System Outage: Messages are queued and processed once the target system is back online, ensuring no data loss.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why should I integrate Acumatica with SAP S/4HANA?
Integrating Acumatica and SAP S/4HANA eliminates data silos, automates manual processes, and provides a unified view of your enterprise operations and financials. This leads to improved data accuracy, faster decision-making, reduced operational costs, and enhanced compliance, maximizing the value of both ERP investments.

Data FAQs

▸ What kind of data can be synchronized between Acumatica and SAP S/4HANA?
Our solution supports comprehensive data synchronization, including master data (Customers/Business Partners, Vendors/Business Partners, Inventory Items/Materials), transactional data (Sales Orders, Purchase Orders, Invoices, Payments), and financial postings (General Ledger Batches/Entries). Custom fields are also supported.

Technical FAQs

▸ Does this integration support real-time data synchronization?
Yes, absolutely. Leveraging Acumatica's Business Events (webhooks) and SAP S/4HANA's OData services and event-publishing capabilities (like SAP Event Mesh), our iPaaS can orchestrate real-time, event-driven data synchronization for critical workflows, ensuring immediate data consistency.
▸ How does an iPaaS handle the complexity of SAP S/4HANA's data model?
A robust iPaaS provides advanced visual mapping engines capable of transforming data between different formats and structures. It handles S/4HANA's hierarchical data, complex Business Partner roles, and ensures data integrity through sophisticated validation rules, often augmented by AI, before posting to S/4HANA.

Security FAQs

▸ What security measures are in place for this integration?
Security is paramount. We implement OAuth 2.0 for API authentication, enforce least privilege access for integration users, encrypt all data in transit (TLS 1.2+) and at rest (AES-256), utilize IP whitelisting, and maintain comprehensive audit trails for all transactions, adhering to standards like ISO 27001 and GDPR.

Low-Code/No-Code FAQs

▸ Can business users manage or customize these integrations?
Yes, with our low-code/no-code iPaaS platform, business analysts and citizen integrators can design, modify, and manage integration workflows using intuitive visual interfaces, drag-and-drop connectors, and pre-built templates. This democratizes integration and accelerates automation initiatives.

AI FAQs

▸ How does AI enhance the Acumatica and SAP S/4HANA integration?
AI significantly augments the integration by suggesting optimal field mappings, automating data validation, detecting anomalies in transactions, providing smart error resolution, and assisting in workflow generation. This reduces manual effort, improves accuracy, and accelerates integration development and maintenance.

Implementation FAQs

▸ What is the typical implementation timeline for such an integration?
Implementation timelines vary based on complexity and scope. However, leveraging our iPaaS with pre-built connectors and low-code capabilities significantly reduces development time compared to traditional methods. Simple, high-impact workflows can often be live in weeks, with more complex projects phased over a few months.
Pricing

Simple, transparent pricing for Acumatica + SAP S/4HANA.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Acumatica + SAP S/4HANA integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo