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Unify Acumatica ERP & Vantiv Payments for Peak Financial Performance

Automate end-to-end payment processing, reconciliation, and compliance with a secure, real-time integration solution.

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The Challenge

The Disconnect Between ERP and Payment Processing

Managing payments and financial records across disparate systems like Acumatica and Vantiv creates significant operational hurdles, leading to inefficiencies, compliance risks, and delayed financial insights.

  • Manual data entry for payment transactions into Acumatica ERP.
  • Time-consuming and error-prone reconciliation of Vantiv settlements with the General Ledger.
  • Challenges in maintaining PCI DSS compliance when handling sensitive cardholder data.
  • Lack of real-time visibility into payment statuses affecting order fulfillment and customer service.
  • Inefficient handling of refunds, chargebacks, and subscription failures.
  • Difficulty in consolidating financial data for accurate reporting and forecasting.
Integration Diagram
Solution Illustration
The Solution

The Unified Solution: Acumatica & Vantiv Integration via iPaaS

Our powerful integration solution bridges the gap between Acumatica ERP and Vantiv's payment processing capabilities, creating a seamless, automated, and secure financial ecosystem. Leveraging a modern iPaaS, we orchestrate complex workflows, ensuring data integrity and real-time synchronization.

  • End-to-end payment lifecycle automation
  • Real-time transaction synchronization (Auth, Capture, Refund, Void)
  • Automated daily settlement report processing and GL posting
  • PCI-compliant tokenization and payment method management
  • Advanced fraud detection and dispute management workflows
Implementation Timeline

Go live with Acumatica + Vantiv in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Acumatica and Vantiv, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Acumatica + Vantiv deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • End-to-end payment lifecycle automation
  • Real-time transaction synchronization (Auth, Capture, Refund, Void)
  • Automated daily settlement report processing and GL posting
  • PCI-compliant tokenization and payment method management
  • Advanced fraud detection and dispute management workflows
  • Subscription billing and dunning process automation
  • Customizable data mapping and transformation rules

Technical Integration Overview: Acumatica & Vantiv

The integration leverages a robust iPaaS to orchestrate data exchange between Acumatica's comprehensive ERP functionalities and Vantiv's secure payment processing. It's designed for scalability, security, and real-time performance.

Data Flow Steps

**Connectors**: Establish secure, authenticated connections to Acumatica's and Vantiv's APIs using pre-built iPaaS connectors.

**Event Triggers**: Configure event listeners for Vantiv webhooks (e.g., transaction complete, settlement available) and scheduled polls for Acumatica data changes.

**Data Extraction**: Retrieve relevant data entities (Orders, Customers, Transactions, Settlements) from source systems.

**Transformation & Mapping**: Apply business logic and visual mapping rules to transform data schemas between Acumatica and Vantiv formats.

**Data Loading**: Push transformed data to the target system via its respective APIs, ensuring idempotency for financial operations.

**Error Handling & Monitoring**: Implement comprehensive error handling, logging, and real-time dashboards for operational oversight.

Data Touchpoints

Acumatica Sales Orders (SO301000)
Acumatica Customer Payments (AR302000)
Acumatica General Ledger (GL301000)
Acumatica Customers (AR303000)
Vantiv /payments/auth, /payments/capture, /payments/refund, /payments/void
Vantiv /tokens
Vantiv /settlement-reports
Vantiv Webhooks (transaction.captured, refund.processed, settlement.completed)

"Acumatica <-> iPaaS <-> Vantiv: Orders, Customers, Refunds, Settlements, Transactions flow bi-directionally or uni-directionally, triggered by events or schedules. iPaaS acts as the central orchestration layer, handling data transformation, validation, and error management."

Pricing

Simple, transparent pricing for Acumatica + Vantiv.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Acumatica

Integrating Acumatica fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Entities & Data Mapping: Acumatica and Vantiv

A detailed look at the core entities synchronized between Acumatica and Vantiv, highlighting critical fields, mapping logic, and best practices for data consistency.

Transaction

Represents a single payment event (auth, capture, refund, void) in Vantiv. In Acumatica, this maps to Customer Payments (AR302000) and potentially Sales Order (SO301000) payment details.

Acumatica Fields

PaymentMethodID DocType RefNbr CustomerID Amount CurrencyID TranDesc ExtRefNbr (for Vantiv transactionId) CashAccountID

Vantiv Fields

transactionId merchantTransactionId (maps to Acumatica RefNbr/Order Nbr) amount currency status type paymentMethodType timestamp cardDetails (tokenized)

Mapping Notes

`Vantiv.merchantTransactionId` is crucial for linking to `Acumatica.SO301000.OrderNbr` or `Acumatica.AR302000.ExtRefNbr`. `Vantiv.transactionId` should be stored in Acumatica for refund/void references. `Vantiv.status` drives `Acumatica.DocStatus` or payment application.

Next Steps

See Acumatica + Vantiv integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order to Vantiv Payment & Acumatica Sync

Automate the flow of online orders from your eCommerce platform to Vantiv for payment processing, and then to Acumatica for order creation, inventory updates, and financial posting. This ensures real-time accuracy across sales, payments, and inventory.

Integration Steps:

  1. 0 Customer places order on eCommerce site.
  2. 1 iPaaS intercepts order and sends payment request to Vantiv.
  3. 2 Vantiv authorizes/captures payment, returns token and status.
  4. 3 iPaaS creates Sales Order and Customer Payment in Acumatica, updates inventory.
  5. 4 Payment status from Vantiv is reflected in Acumatica and eCommerce platform.

Business Outcome

Accelerated order fulfillment, accurate inventory levels, unified view of customer orders and payments, reduced manual data entry.

Frequency

Real-time (event-driven)

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Automated Financial Reconciliation
Eliminate manual matching of Vantiv settlements to Acumatica's General Ledger. Automate journal entry creation, speeding up financial closes and reducing errors.
Enhanced PCI DSS Compliance
Leverage Vantiv's tokenization to keep raw cardholder data out of your Acumatica environment, significantly reducing PCI scope and compliance burden.
Real-time Payment Visibility
Gain instant insight into payment statuses, authorizations, and captures directly within Acumatica, improving order fulfillment and customer service.
Reduced Operational Costs
Automate repetitive data entry, manual reconciliation, and exception handling, freeing up staff for higher-value activities.
Improved Fraud Prevention
Integrate Vantiv's fraud tools with AI-enhanced detection services, triggering alerts in Acumatica or CRM for high-risk transactions.
Accelerated Cash Flow
Streamline payment capture and settlement processes, ensuring funds are processed and recorded in Acumatica faster, improving liquidity.
Seamless Customer Experience
Provide a smooth checkout process, efficient refund handling, and reliable subscription billing, boosting customer satisfaction and loyalty.
✨

Automated Financial Reconciliation

70% Reduction in reconciliation time

📋 What You Get

Eliminate manual matching of Vantiv settlements to Acumatica's General Ledger. Automate journal entry creation, speeding up financial closes and reducing errors.

💼 Business Impact

This benefit directly contributes to 70% improvement in Reduction in reconciliation time, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Acumatica + Vantiv in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Acumatica and Vantiv, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Acumatica + Vantiv deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST/PUT/GET /entity/Default/20.200.001/SalesOrder Create, update, or retrieve Sales Orders in Acumatica. Used for syncing eCommerce orders and updating payment statuses.
POST/PUT /entity/Default/20.200.001/CustomerPayment Create or update Customer Payments (AR302000) in Acumatica. Used for posting Vantiv captures and refunds.
POST /entity/Default/20.200.001/JournalEntry Create General Ledger Journal Entries (GL301000) for automated settlement reconciliation.
GET/POST/PUT /entity/Default/20.200.001/Customer Retrieve or update Customer records in Acumatica, syncing billing/shipping details and payment tokens.

⚡ Transformation Logic

  • Map Vantiv transaction types (Auth, Capture, Refund) to Acumatica document types (e.g., Payment, Credit Memo).
  • Aggregate multiple Vantiv transactions within a settlement batch into a single Acumatica Journal Entry with multiple lines.
  • Convert Vantiv currency codes to Acumatica currency IDs.
  • Standardize address formats and customer identifiers between systems.
  • Derive Acumatica GL account codes from Vantiv transaction types and fee categories.
  • Tokenization: Replace raw card data with Vantiv tokens before storing in Acumatica.

🛡️ Error Handling

  • Vantiv API temporary unavailability (handled by retries).
  • Invalid data format from source system (routed to dead-letter queue).
  • Acumatica API rate limits exceeded (handled by queuing/throttling).
  • Non-existent original transaction ID for a refund (flagged for manual review).
  • Discrepancy in settlement totals vs. expected (triggers reconciliation alert).
Pricing

Simple, transparent pricing for Acumatica + Vantiv.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ What is Vantiv, and how does it fit into an enterprise integration strategy?
Vantiv, now Worldpay from FIS, is a leading payment processing platform that securely handles credit card, debit card, and alternative payments. In an enterprise integration strategy with Acumatica, Vantiv acts as the central hub for payment processing, integrating with your ERP for financial reconciliation, eCommerce for checkout, and CRMs for customer payment profiles, providing a unified, automated payment lifecycle.

iPaaS Benefits FAQs

▸ Why should I use an iPaaS for Acumatica-Vantiv integration instead of custom code?
An iPaaS provides pre-built connectors, visual mapping tools, and robust orchestration capabilities specifically designed for complex enterprise integrations like Acumatica and Vantiv. Unlike custom code, iPaaS offers faster development, easier maintenance, better scalability, built-in error handling, and enhanced governance, significantly reducing total cost of ownership and improving agility for your payment integrations.

Security & Compliance FAQs

▸ How does Vantiv integration help with PCI DSS compliance for Acumatica users?
Vantiv offers tokenization services and hosted payment pages that allow you to process payments without sensitive cardholder data ever touching your internal Acumatica systems. By integrating with Vantiv via these methods and an iPaaS, you can significantly reduce your PCI DSS scope and compliance burden, as Acumatica only handles non-sensitive payment tokens.

Financial Operations FAQs

▸ Can I automate financial reconciliation between Vantiv and Acumatica ERP?
Absolutely. Our iPaaS platform can fully automate the reconciliation process. It retrieves daily settlement reports from Vantiv, parses the transaction data, applies predefined mapping and business rules, and automatically generates journal entries in Acumatica's General Ledger, significantly speeding up your financial close and reducing manual errors.

Technical Details FAQs

▸ What kind of API access does Vantiv provide for integrations with Acumatica?
Vantiv provides a comprehensive set of RESTful APIs for processing payments (authorization, capture, refund, void), managing tokens, retrieving transaction details, and accessing settlement reports. It also supports webhooks for real-time notifications of payment events, enabling event-driven integration architectures that pair perfectly with Acumatica's own robust APIs.
▸ What are idempotency keys, and why are they important for Vantiv integrations with Acumatica?
Idempotency keys are unique identifiers sent with API requests that modify state (like capturing a payment or processing a refund). If a request is retried, Vantiv uses the key to ensure the operation is executed only once, preventing duplicate transactions and maintaining data integrity in both Vantiv and Acumatica, especially critical for financial operations.

Error Management FAQs

▸ How do I handle errors and failed transactions in Acumatica-Vantiv integrations?
Robust error handling is crucial. We implement intelligent retry mechanisms with exponential backoff for transient issues. For persistent failures, messages are routed to a dead-letter queue for manual investigation. Automated alerts notify relevant teams immediately of critical payment failures or reconciliation discrepancies to ensure prompt resolution and data integrity in Acumatica.

AI Enhancements FAQs

▸ How can AI enhance my Vantiv payment workflows integrated with Acumatica?
AI can augment Vantiv workflows by providing advanced fraud detection (real-time scoring, anomaly detection), optimizing payment routing for higher approval rates, automating exception handling in reconciliation, and predicting potential payment failures. This leads to reduced losses, improved efficiency, and more intelligent financial operations, all reflected in your Acumatica ERP.
Next Steps

See Acumatica + Vantiv integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Implementation Timeline

Go live with Acumatica + Vantiv in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Acumatica and Vantiv, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Acumatica + Vantiv deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Acumatica + Vantiv.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Acumatica + Vantiv integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo