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Epicor Kinetic + SAP S/4HANA Integration

Clarity Connect™ integrates Epicor Kinetic with SAP S/4HANA, automating business processes and data sharing. This robust integration connects your critical business systems to automate order processing, inventory management, and customer data synchronization.

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The Challenge

Connecting with Clarity Connect™

Clarity Connect™ links Epicor Kinetic and SAP S/4HANA through automation and data sharing. Integrating these platforms benefits businesses by streamlining processes and connecting front-end and back-end systems.

Considerations when connecting these applications include security, performance, and physical access. We support both SaaS (Cloud) and On-Premises connection types.

Integration Diagram
Solution Illustration
The Solution

Seamless Integration

Our middleware platform ensures robust and reliable data transfer between Epicor Kinetic and SAP S/4HANA.

  • Map custom fields from Epicor Kinetic to SAP S/4HANA Business Partners, Sales Orders, Materials, etc.
  • Extend standard entities with custom attributes in the iPaaS for specific business needs.
Implementation Timeline

Go live with Epicor Kinetic + SAP S/4HANA in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Epicor Kinetic and SAP S/4HANA, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Epicor Kinetic + SAP S/4HANA deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Map custom fields from Epicor Kinetic to SAP S/4HANA Business Partners, Sales Orders, Materials, etc.
  • Extend standard entities with custom attributes in the iPaaS for specific business needs.

Robust & Scalable Integration Architecture

Our recommended architecture for Epicor Kinetic and SAP S/4HANA integration emphasizes a modern, event-driven iPaaS as the central hub, ensuring high performance, security, and flexibility.

Data Flow Steps

Event-Driven Architecture: Leverage Kinetic's event streams and SAP Event Mesh for real-time updates, minimizing polling and system load.

Canonical Data Model: Define a standardized internal data format within the iPaaS to simplify transformations between complex ERP schemas.

API-First Design: Utilize the robust RESTful/OData APIs of both systems for programmatic, secure, and efficient data exchange.

Asynchronous Processing: For high-volume or non-real-time transactions, use message queues to decouple systems and improve resilience.

Idempotent Operations: Design integrations to prevent duplicate data creation even if API calls are retried multiple times.

Data Touchpoints

Epicor Kinetic ERP (Source/Target)
SAP S/4HANA ERP (Source/Target)
iPaaS (Integration Platform as a Service) - Orchestration Layer
iPaaS Connectors (for Kinetic and S/4HANA APIs)
Data Transformation & Mapping Engine (within iPaaS)
Workflow Orchestration Engine (within iPaaS)
Message Queuing Service (for asynchronous processing)
AI Co-pilot (for mapping, validation, anomaly detection)
Centralized Monitoring & Logging Dashboard
Secret Management Service (for API credentials)

"A conceptual diagram showing Epicor Kinetic and SAP S/4HANA connected via a central iPaaS. The iPaaS includes connectors for both ERPs, a data transformation engine, a workflow orchestrator, an AI co-pilot, monitoring, and a message queue. Event streams from both systems feed into the iPaaS."

Pricing

Simple, transparent pricing for Epicor Kinetic + SAP S/4HANA.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Epicor Kinetic

Integrating Epicor Kinetic fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Customer / Business Partner

Synchronizing customer records ensures consistent sales, billing, and contact information across both ERPs. SAP S/4HANA uses the unified 'Business Partner' model, which requires mapping Kinetic's 'Customer' to a Business Partner with the 'FLCU00' (Customer) role.

Epicor Kinetic Fields

CustNum (PK) CustID (Unique ID) Name Address ContactName PhoneNum EmailAddress CreditLimit

SAP S/4HANA Fields

BusinessPartner (PK) OrganizationName EmailAddress PhoneNumber StreetName CityName PostalCode Country TaxNumber BusinessPartnerCategory (e.g., Organization) BusinessPartnerRole (e.g., FLCU00 - Customer)

Mapping Notes

Requires careful mapping of address components and ensuring `CustID` from Kinetic is stored as an external ID in S/4HANA's Business Partner for cross-referencing. AI can assist in fuzzy matching for deduplication during creation and suggesting role assignments.

Next Steps

See Epicor Kinetic + SAP S/4HANA integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Real-time Order-to-Cash Automation

Automate the entire sales order lifecycle from creation in one ERP (e.g., Epicor Kinetic for manufacturing/distribution) to financial posting and billing in the other (e.g., SAP S/4HANA for central finance).

Integration Steps:

  1. 0 Customer places order in Epicor Kinetic (or connected eCommerce via Kinetic).
  2. 1 New Sales Order in Kinetic triggers an event.
  3. 2 iPaaS captures event, maps Kinetic 'Sales Order' to S/4HANA 'Sales Order' entity.
  4. 3 S/4HANA processes order, updates inventory, and generates billing document.
  5. 4 Invoice status and payment details from S/4HANA are updated back to Kinetic.

Business Outcome

Accelerated order fulfillment, improved cash flow, reduced revenue leakage, and real-time customer visibility.

Frequency

Real-time (event-driven)

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose

⚡ Transformation Logic

  • Field-level mapping with drag-and-drop interface.
  • Data type conversions (e.g., string to date, decimal formatting).
  • Conditional logic for value assignment (e.g., if Kinetic 'CreditLimit' > X, then assign S/4HANA 'PaymentTerms' Y).
  • Lookup tables for cross-referencing (e.g., Kinetic `CustID` to S/4HANA `BusinessPartner` ID).
  • Concatenation and splitting of fields (e.g., combining address lines).
  • Aggregation and summarization for financial postings (e.g., multiple sub-ledger entries into a single GL Journal Entry).

🛡️ Error Handling

  • API rate limit exceeded (HTTP 429) handled by exponential backoff.
  • Invalid data format (HTTP 400) routed to dead-letter queue for manual correction.
  • System unavailability (HTTP 503) handled by retries.
  • Duplicate record creation prevented by idempotent operations and cross-reference checks.
  • Master data mismatch resolved by AI suggestions or manual review.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why should I integrate Epicor Kinetic with SAP S/4HANA?
Integrating Epicor Kinetic and SAP S/4HANA eliminates data silos between operational (Kinetic) and financial (S/4HANA) systems. This ensures real-time data consistency for sales, procurement, inventory, and accounting, leading to improved operational efficiency, faster financial closes, better reporting, and a unified view of your business.

Technical FAQs

▸ What are the common data entities synchronized between Kinetic and S/4HANA?
Common entities include Customer (Kinetic) to Business Partner (S/4HANA), Part (Kinetic) to Material (S/4HANA), Sales Order, Purchase Order, AP Invoice (Kinetic) to Supplier Invoice (S/4HANA), AR Invoice (Kinetic) to Customer Invoice (S/4HANA), GL Journal Entries, and Inventory/Stock levels. Master data harmonization is key for these entities.
▸ How are API rate limits handled for both ERPs?
The iPaaS is designed with intelligent mechanisms to manage API rate limits. This includes implementing queues to buffer requests, batching multiple records into single API calls, using exponential backoff for retries, and monitoring API usage to ensure compliance with both Kinetic and S/4HANA's rate limits, preventing system overload.

Solution FAQs

▸ How does an iPaaS facilitate this integration?
A modern iPaaS (Integration Platform as a Service) provides pre-built connectors for both Epicor Kinetic and SAP S/4HANA, a visual low-code/no-code interface for workflow design, robust data mapping and transformation capabilities, AI-powered assistance for mapping and validation, centralized monitoring, and enterprise-grade security, drastically simplifying and accelerating complex ERP integrations.

Use Cases FAQs

▸ Can I automate complex workflows like Order-to-Cash or Procure-to-Pay?
Absolutely. The integration is designed to automate end-to-end workflows such as Order-to-Cash (from Kinetic sales orders to S/4HANA billing and finance) and Procure-to-Pay (from Kinetic purchase orders and goods receipts to S/4HANA supplier invoice processing and payments). These are often event-driven for real-time processing.

Security FAQs

▸ What security measures are in place for data exchange?
Security is paramount. The integration uses OAuth 2.0 for API authentication to both Kinetic and S/4HANA, enforces TLS 1.2+ encryption for all data in transit, and ensures data at rest encryption within the iPaaS. Least privilege access, secure credential management, and comprehensive audit trails are standard to protect sensitive ERP data.

AI Features FAQs

▸ How does AI enhance the Epicor Kinetic and SAP S/4HANA integration?
AI significantly enhances the integration by assisting with auto-mapping fields, suggesting optimal data transformations, validating data quality, detecting anomalies (e.g., unusual transactions), automating exception handling, and providing predictive insights into integration performance, reducing manual effort and improving accuracy.

Customization FAQs

▸ What if I have custom fields in either Epicor Kinetic or SAP S/4HANA?
Our iPaaS supports the mapping and synchronization of custom fields in both Epicor Kinetic and SAP S/4HANA. The visual mapping canvas allows you to easily incorporate these custom fields into your integration flows, ensuring all relevant business data is synchronized.
Pricing

Simple, transparent pricing for Epicor Kinetic + SAP S/4HANA.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Epicor Kinetic + SAP S/4HANA integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo