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Unify Your eCommerce & Accounting: Kashflow + Clarity with AI

Automate order-to-cash, sync inventory, and streamline financials with intelligent, low-code integration.

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The Challenge

The Disconnect Between Your eCommerce Sales and Financial Reality

For mid-market companies relying on Clarity eCommerce for sales and Kashflow for accounting, the gap between these two critical systems often leads to operational bottlenecks, delayed financial insights, and costly errors.

  • Manual order entry from Clarity eCommerce into Kashflow is time-consuming and prone to human error.
  • Delayed reconciliation of payments from your eCommerce platform impacts cash flow visibility.
  • Inaccurate or outdated inventory levels between systems can lead to overselling and frustrated customers.
  • Customer data inconsistencies across sales and accounting departments create a fragmented view.
  • Lack of real-time financial reporting hinders agile business decision-making.
Integration Diagram
Solution Illustration
The Solution

Intelligent Automation: The Kashflow + Clarity eCommerce Integration Solution

Our AI-powered, low-code iPaaS solution bridges the gap between Clarity eCommerce and Kashflow, transforming your order-to-cash cycle and financial operations. We provide a single, unified platform to automate data flows, ensuring accuracy, speed, and efficiency across your entire business.

  • Pre-built, customizable connectors for Kashflow and Clarity eCommerce.
  • Visual drag-and-drop workflow designer for rapid integration development.
  • AI-assisted data mapping and transformation engine.
  • Real-time, event-driven synchronization for critical data.
  • Robust error handling, logging, and alert mechanisms.
Implementation Timeline

Go live with Kashflow + Clarity eCommerce in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Kashflow and Clarity eCommerce, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Kashflow + Clarity eCommerce deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Pre-built, customizable connectors for Kashflow and Clarity eCommerce.
  • Visual drag-and-drop workflow designer for rapid integration development.
  • AI-assisted data mapping and transformation engine.
  • Real-time, event-driven synchronization for critical data.
  • Robust error handling, logging, and alert mechanisms.
  • Bi-directional data flow capabilities for comprehensive synchronization.
  • Scalable architecture to handle growing transaction volumes.

Technical Integration Details: Kashflow & Clarity eCommerce

Our iPaaS acts as the intelligent orchestration layer, connecting Kashflow and Clarity eCommerce through their respective robust APIs and webhooks. This ensures a secure, scalable, and highly efficient data exchange that adapts to your unique business logic.

Data Flow Steps

1. Event Trigger: A business event occurs in Clarity eCommerce (e.g., 'Order Created', 'Customer Updated') or Kashflow (e.g., 'Purchase Invoice Created').

2. Webhook/Polling: Clarity eCommerce sends a webhook notification to the iPaaS. For Kashflow, the iPaaS either receives a webhook (if available for the event) or polls relevant API endpoints at defined intervals.

3. Data Extraction: The iPaaS connector securely calls the respective API endpoint (e.g., `/api/v1/orders` for Clarity eCommerce, `/v2/invoices` for Kashflow) to extract the full data payload.

4. AI-Assisted Mapping & Transformation: Raw data is fed into the iPaaS's visual mapping canvas. The AI co-pilot suggests field mappings, and low-code transformation rules are applied to normalize and enrich data to match the target system's schema (e.g., mapping `Clarity eCommerce.Order.lineItems` to `Kashflow.SalesInvoice.LineItems`).

5. Validation & Business Logic: Data undergoes rigorous validation. AI detects anomalies or missing required fields. Custom business rules (e.g., assigning specific GL accounts based on product category) are applied.

6. Target System API Call: The transformed and validated data is then sent to the target system's API endpoint (e.g., `POST /v2/invoices` for Kashflow, `PUT /api/v1/products/{sku}/inventory` for Clarity eCommerce).

7. Error Handling & Monitoring: The iPaaS monitors the API response. In case of transient errors, intelligent retries with exponential backoff are initiated. Persistent errors trigger alerts and are logged for review, potentially routed to a dead-letter queue. Status updates are maintained in the iPaaS dashboard.

8. Confirmation/Callback: (Optional) The target system's response (e.g., Kashflow `InvoiceID`) can be used to update the source system (e.g., Clarity eCommerce Order notes) or trigger subsequent workflows.

Data Touchpoints

Clarity eCommerce: Orders, Products, Customers, InventoryItem, Payment, Shipment, Return
Kashflow: Sales Invoice, Purchase Invoice, Customer, Supplier, Payment, Product/Service, Bank Transaction, Journal Entry

"Clarity eCommerce (Event/Webhook) -> iPaaS (Extract -> AI Map/Transform -> Validate -> Business Logic) -> Kashflow (API Call) -> iPaaS (Monitor/Error Handle) -> (Optional) Clarity eCommerce (Update/Callback)"

Pricing

Simple, transparent pricing for Kashflow + Clarity eCommerce.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Kashflow

Integrating Kashflow fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Entities & Intelligent Mapping

Seamless data flow relies on precise mapping between Kashflow and Clarity eCommerce entities. Our AI-powered iPaaS simplifies this complex process, ensuring data integrity and consistency.

Order (Clarity eCommerce) <=> Sales Invoice (Kashflow)

The core of eCommerce accounting: transforming a customer's purchase into a financial invoice.

Kashflow Fields

orderId customerId orderDate status totalAmount currency shippingAddress billingAddress lineItems (sku, name, quantity, price) paymentInfo

Clarity eCommerce Fields

InvoiceID InvoiceNumber CustomerID InvoiceDate DueDate TotalAmount Status LineItems (Description, Quantity, UnitPrice, TaxRate) AccountReference

Mapping Notes

Clarity eCommerce `orderId` typically maps to Kashflow `InvoiceNumber` or a custom `AccountReference`. Line items require careful mapping of SKU to Kashflow `ProductID` for inventory and proper GL account assignment. Shipping costs and discounts need dedicated Kashflow `Product/Service` entries.

Next Steps

See Kashflow + Clarity eCommerce integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated eCommerce Order-to-Invoice & Customer Sync

When a customer places an order on Clarity eCommerce, the integration automatically creates or updates the customer record in Kashflow and generates a corresponding Sales Invoice with all line items, pricing, and tax details. This ensures immediate financial reflection of sales and a consistent customer database.

Integration Steps:

  1. 0 Clarity eCommerce 'Order Created' event triggers iPaaS.
  2. 1 iPaaS extracts Order and Customer details from Clarity eCommerce API.
  3. 2 AI-powered deduplication checks for existing customer in Kashflow (by email/ref).
  4. 3 If new, Kashflow Customer is created; if existing, updated.
  5. 4 Clarity eCommerce Order data mapped to Kashflow Sales Invoice fields (e.g., `orderId` to `InvoiceNumber` or `Reference`).
  6. 5 Kashflow Sales Invoice created with line items, tax, and linked to Customer.
  7. 6 Confirmation/Invoice ID can be pushed back to Clarity eCommerce Order notes.

Business Outcome

Instantaneous revenue recognition, accurate customer master data, reduced manual data entry by over 80%.

Frequency

Real-time (event-driven)

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Boost Operational Efficiency
Eliminate manual data entry and reconciliation tasks, freeing up your team to focus on strategic initiatives.
Enhance Data Accuracy
Automate data transfer with AI validation to prevent errors, ensuring consistent and reliable financial records.
Accelerate Financial Close
Real-time synchronization of sales, payments, and inventory data speeds up month-end reconciliation and reporting.
Improve Cash Flow Visibility
Gain immediate insights into sales, payments, and outstanding invoices for better financial planning and decision-making.
Prevent Overselling
Maintain accurate, real-time inventory levels across Clarity eCommerce and Kashflow to avoid stockouts and customer dissatisfaction.
Future-Proof Your Business
A flexible, scalable iPaaS allows you to easily adapt to new business requirements and integrate additional systems as you grow.
✨

Boost Operational Efficiency

80% reduction in manual data entry time

📋 What You Get

Eliminate manual data entry and reconciliation tasks, freeing up your team to focus on strategic initiatives.

💼 Business Impact

This benefit directly contributes to 80% reduction improvement in in manual data entry time, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Kashflow + Clarity eCommerce in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Kashflow and Clarity eCommerce, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Kashflow + Clarity eCommerce deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v2/customers Create or update customer records in Kashflow, essential for linking sales invoices.
GET, POST, PUT /v2/invoices Create sales invoices from Clarity eCommerce orders. Retrieve invoice status for reconciliation.
GET, POST /v2/payments Record payments received from Clarity eCommerce against corresponding sales invoices.
GET, POST, PUT /v2/products Manage product and service definitions, including inventory updates if Kashflow is the master for stock.
POST /v2/journals Create journal entries for returns, refunds, or other financial adjustments originating from Clarity eCommerce.

⚡ Transformation Logic

  • Product ID Matching: Map Clarity eCommerce `sku` to Kashflow `ProductID` for invoice line items and inventory updates.
  • Customer Deduplication: Check Kashflow for existing customers by `email` or `AccountReference` before creating new ones.
  • Address Normalization: Standardize address formats from Clarity eCommerce to Kashflow's requirements.
  • Payment Method Mapping: Translate Clarity eCommerce `paymentMethod` strings (e.g., 'Stripe', 'PayPal') to Kashflow's `Method` options and `BankID`.
  • Sales Invoice Line Item Generation: Iterate through Clarity eCommerce `Order.lineItems` to create individual Kashflow `Sales Invoice.LineItems` with correct `Description`, `Quantity`, `UnitPrice`, and `TaxRate`.
  • GL Account Assignment: Automatically assign Kashflow `General Ledger Accounts` based on Clarity eCommerce product categories or order types.

🛡️ Error Handling

  • Kashflow API rate limit exceeded: iPaaS automatically queues and retries with backoff.
  • Invalid data format from Clarity eCommerce: AI flags, routes to dead-letter queue for correction.
  • Kashflow `CustomerID` not found: iPaaS attempts to create new customer or alerts.
  • Network timeout during API call: iPaaS retries with increasing delay.
  • Duplicate `InvoiceNumber` in Kashflow: iPaaS checks for idempotency, alerts if not handled.
Pricing

Simple, transparent pricing for Kashflow + Clarity eCommerce.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ What is the primary benefit of integrating Kashflow and Clarity eCommerce?
The primary benefit is automating your entire order-to-cash cycle, eliminating manual data entry, reducing errors, accelerating financial reporting, and gaining real-time visibility into your eCommerce sales and financial health. This frees up your team for more strategic tasks.

AI Features FAQs

▸ How does AI enhance this integration?
AI significantly enhances the integration by providing intelligent mapping suggestions between complex data schemas, automating data validation to prevent errors, detecting anomalies (e.g., potential fraud), and even suggesting or auto-applying fixes for common integration issues. This makes setup faster and operations more robust.

Low-Code FAQs

▸ Can I use low-code tools to customize the integration workflows?
Absolutely. Our iPaaS is built with low-code/no-code capabilities, allowing business users and citizen integrators to visually design, modify, and extend integration workflows using drag-and-drop interfaces. This reduces reliance on IT and accelerates your ability to adapt to changing business needs.

Data Sync FAQs

▸ What data entities are typically synchronized between Kashflow and Clarity eCommerce?
Commonly synchronized entities include Clarity eCommerce Orders (to Kashflow Sales Invoices), Customers (bi-directionally), Products/Inventory (bi-directionally for stock levels), and Payments (from Clarity eCommerce to Kashflow for reconciliation).

Technical FAQs

▸ How does the integration handle API rate limits for both systems?
Our iPaaS intelligently manages API rate limits by implementing robust queuing mechanisms, exponential backoff for retries, and batching multiple operations into single API calls where supported. This ensures continuous data flow without hitting API limits and causing failures.

Security & Compliance FAQs

▸ Is the integration secure and compliant with data protection regulations?
Yes, security is paramount. The integration enforces HTTPS/TLS encryption for all data in transit, stores credentials securely in a secrets manager, and adheres to strict access controls. For payment data, it follows PCI DSS best practices by leveraging tokenization and direct gateway integrations, minimizing sensitive data exposure. It is also designed with GDPR and CCPA compliance in mind.

Error Handling FAQs

▸ What happens if an integration fails?
The iPaaS includes comprehensive error handling. Transient errors trigger automatic retries with exponential backoff. Persistent errors generate configurable alerts to notify relevant teams and are routed to a dead-letter queue for manual inspection and reprocessing. Detailed logs provide full visibility for troubleshooting.

Data Migration FAQs

▸ Can I synchronize historical data from Clarity eCommerce to Kashflow?
Yes, our solution supports initial bulk data migration for historical orders, customers, and products. The iPaaS handles pagination and large data volumes, ensuring a complete and accurate transfer to Kashflow.
Implementation Timeline

Go live with Kashflow + Clarity eCommerce in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Kashflow and Clarity eCommerce, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Kashflow + Clarity eCommerce deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Kashflow + Clarity eCommerce.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Kashflow + Clarity eCommerce integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo