Unify Healthcare Finance: Seamless Kashflow & Epic EHR Integration
Automate billing, payments, and operational accounting between your leading EHR and robust accounting platform. Drive efficiency, accuracy, and compliance across your entire organization.
The Disconnect Between Patient Care & Financial Clarity
Healthcare organizations often struggle with a fragmented financial landscape. While Epic excels at managing patient data and clinical workflows, translating that into comprehensive and accurate accounting records in Kashflow presents significant challenges, leading to operational inefficiencies and compliance risks.
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Manual data entry of Epic billing and payment information into Kashflow.
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Discrepancies between clinical revenue data and financial ledger records.
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Delayed patient payment reconciliation and cash flow visibility.
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Inefficient supplier invoice processing for medical supplies.
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Risk of human errors impacting financial accuracy and reporting.
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Difficulty in maintaining compliance with healthcare financial regulations.
The Intelligent Solution: Kashflow & Epic EHR Integration via iPaaS
Our powerful, AI-driven iPaaS provides a seamless, secure, and scalable bridge between Kashflow and Epic. It automates critical financial data flows, transforming manual processes into efficient, real-time operations, ensuring data accuracy and bolstering compliance for healthcare organizations.
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Pre-built Connectors for Kashflow & Epic FHIR APIs
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Visual Drag-and-Drop Workflow Designer
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AI-Powered Data Mapping & Transformation
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Real-time Event-Driven Synchronization
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Automated Error Handling & Alerts
Comprehensive Solution Details
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Pre-built Connectors for Kashflow & Epic FHIR APIs
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Visual Drag-and-Drop Workflow Designer
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AI-Powered Data Mapping & Transformation
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Real-time Event-Driven Synchronization
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Automated Error Handling & Alerts
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Comprehensive Monitoring & Analytics Dashboards
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HIPAA-Compliant Security Framework
Technical Integration: Connecting Kashflow and Epic
Our integration leverages the robust API capabilities of both Kashflow and Epic, orchestrated by a powerful iPaaS. This ensures secure, reliable, and high-performance data exchange, tailored to the specific needs of healthcare financial operations.
Data Flow Steps
Secure API Connectivity: Establish authenticated connections to Epic's FHIR APIs (using OAuth 2.0) and Kashflow's REST API (using OAuth 2.0 or API keys/service accounts).
Event Listener/Polling Configuration: Configure the iPaaS to listen for 'Open Epic' events (webhooks) for real-time triggers from Epic (e.g., new patient, new claim, payment received). For less critical data or systems without webhooks, implement scheduled polling.
Data Extraction: Extract relevant FHIR resources (Patient, Claim, ServiceRequest, Payment) from Epic and corresponding entities (Customer, Sales Invoice, Supplier, Purchase Invoice) from Kashflow.
Data Transformation & Mapping: Utilize the iPaaS's visual mapping canvas and AI-assisted tools to transform and harmonize data schemas. Map Epic's clinical and billing terminology to Kashflow's accounting structure, including complex line-item and GL account mappings.
Business Logic & Validation: Implement business rules (e.g., conditional routing, data enrichment, validation checks) within the iPaaS to ensure data integrity and compliance before posting to the target system.
API Interaction: Invoke Kashflow's API endpoints (e.g., `/v2/invoices`, `/v2/payments`) or Epic's FHIR API endpoints (e.g., `/api/FHIR/R4/Patient`, `/api/FHIR/R4/Claim`) to create, update, or retrieve records.
Error Handling & Monitoring: Implement comprehensive error handling (retries, dead-letter queues) and real-time monitoring with alerts for any integration failures or performance issues.
Data Touchpoints
"Epic EHR [FHIR API / Open Epic Events] --(Data Ingestion & Transformation)--> iPaaS [AI-Powered Mapping & Logic] --(API Interaction)--> Kashflow Accounting [REST API]"
Simple, transparent pricing for Kashflow + Epic.
Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.
How Middleware Integration Works
See Kashflow + Epic integration in action.
Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.
Integration Use Cases
Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.
Automated Patient Billing & Revenue Recognition
Seamlessly transfer adjudicated claims and patient invoices from Epic to Kashflow, ensuring timely revenue recognition and accurate financial statements.
Integration Steps:
- 0 Epic generates an adjudicated claim or patient invoice.
- 1 iPaaS detects the new financial record via Epic's FHIR API or event listener.
- 2 Patient and claim data is extracted, transformed, and mapped to Kashflow's Customer and Sales Invoice entities.
- 3 A new Customer (if needed) and Sales Invoice are automatically created in Kashflow.
- 4 Payment status updates can be synced back to Epic for a unified view.
Business Outcome
Accelerated revenue cycle, reduced manual data entry, improved cash flow forecasting, and accurate revenue recognition in Kashflow.
Real-time / Event-driven
API Endpoints & Data Logic
Technical details for developers and architects.
⚡ Transformation Logic
- Patient to Customer: Concatenate Epic Patient's given and family names for Kashflow Customer 'Name'. Map Epic Patient's unique identifier (MRN) to Kashflow Customer 'AccountReference' for cross-system lookup.
- Claim to Sales Invoice: Map Epic Claim 'item.productOrService' codes to Kashflow Product/Service 'Description' and ensure correct 'TaxRate'. Calculate Kashflow 'TotalAmount' based on Epic Claim 'total'.
- Payment Linking: Use Epic's internal invoice reference or patient ID to dynamically look up and link to the correct 'InvoiceID' in Kashflow for payment reconciliation.
- Supplier to Vendor: Map Epic Organization 'name' to Kashflow Supplier 'Name'. Map Epic Organization 'identifier' to Kashflow Supplier 'AccountReference'.
🛡️ Error Handling
- Epic API Rate Limit Exceeded: iPaaS queues requests and retries with exponential backoff.
- Kashflow Data Validation Error: Missing mandatory fields, incorrect data types. iPaaS logs error, alerts, and routes to dead-letter queue for manual correction or AI auto-fix.
- Duplicate Record Creation: Attempt to create a customer/supplier that already exists. iPaaS updates existing or flags based on configuration.
- Network Connectivity Issues: Transient outages between iPaaS and either system. iPaaS retries with circuit breaker pattern.
- Schema Mismatch: New fields or changed data structures. iPaaS alerts and allows for quick re-mapping in low-code designer.
Simple, transparent pricing for Kashflow + Epic.
Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.
Simple, transparent pricing for Kashflow + Epic.
Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.
See Kashflow + Epic integration in action.
Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.