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Unify eCommerce & Accounting: Kashflow + Kentico Integration

Automate Orders, Customers, and Payments for Seamless Financial Operations and Real-time Insights.

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The Challenge

The Challenge of Disconnected eCommerce & Accounting

Managing an online store with Kentico and handling finances with Kashflow manually creates a constant battle against inefficiencies, errors, and delayed insights. Without seamless integration, your teams are trapped in a cycle of repetitive tasks and data discrepancies.

  • Manual data entry of Kentico orders into Kashflow.
  • Delayed or inaccurate financial reporting.
  • Inconsistent customer data across sales and accounting.
  • Risk of overselling due to outdated inventory levels.
  • Time-consuming payment reconciliation.
  • Lack of real-time visibility into business performance.
Integration Diagram
Solution Illustration
The Solution

Intelligent Integration: Bridging Kashflow and Kentico with iPaaS

Our powerful iPaaS solution provides a robust, low-code platform to seamlessly connect Kashflow and Kentico. It automates your critical eCommerce-to-accounting workflows, ensuring data accuracy, real-time synchronization, and unparalleled operational efficiency.

  • Pre-built connectors for Kashflow and Kentico.
  • Drag-and-drop visual workflow designer.
  • AI-assisted data mapping and transformation.
  • Event-driven architecture for real-time sync.
  • Robust error handling and monitoring.
Implementation Timeline

Go live with Kashflow + Kentico in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Kashflow and Kentico, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Kashflow + Kentico deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Pre-built connectors for Kashflow and Kentico.
  • Drag-and-drop visual workflow designer.
  • AI-assisted data mapping and transformation.
  • Event-driven architecture for real-time sync.
  • Robust error handling and monitoring.
  • Scalable, cloud-native infrastructure.

Technical Integration Details: How Kashflow & Kentico Connect

Our integration solution provides a comprehensive technical framework designed for robust, secure, and scalable data exchange between Kentico and Kashflow. Leveraging an iPaaS, we orchestrate complex workflows with precision and efficiency.

Data Flow Steps

Secure Authentication: Establish secure connections to both Kentico and Kashflow using OAuth 2.0 or API keys, managed within the iPaaS's credential vault.

Event Listener Configuration: Configure Kentico webhooks to trigger iPaaS workflows upon critical events (e.g., new order, customer update).

Data Flow Design: Visually design integration workflows in the iPaaS, defining triggers, actions, and conditional logic.

Schema Mapping & Transformation: Map data fields between Kentico and Kashflow entities using the iPaaS's visual mapping canvas, applying necessary transformations (e.g., data type conversion, concatenation).

Error Handling & Retries: Implement robust error handling with automatic retries (exponential backoff) and dead-letter queues for persistent failures.

Deployment & Monitoring: Deploy integrations to production environments with version control and monitor performance and data integrity through centralized dashboards.

Data Touchpoints

Kentico: Orders, OrderItems, Customers, Addresses, Products, ProductVariants, Payments.
Kashflow: Customers, Sales Invoices, Purchase Invoices, Payments, Products/Services, Bank Transactions, General Ledger Accounts.

"Kentico (Event: New Order) --> [Webhook] --> iPaaS (Extract Order, Transform, Map Customer/Invoice) --> [Kashflow API] --> Kashflow (Create Customer, Create Sales Invoice, Create Payment) --> [iPaaS] --> Kentico (Update Order Status)"

Pricing

Simple, transparent pricing for Kashflow + Kentico.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Kashflow

Integrating Kashflow fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Core Entities & Intelligent Mapping between Kashflow and Kentico

Understanding the key entities and their precise mapping is crucial for a successful integration. Our iPaaS provides the tools to accurately connect Kentico's eCommerce data with Kashflow's accounting records.

Customer

Represents a client or organization that purchases goods/services from your business in Kashflow, and a registered user/buyer in Kentico.

Kashflow Fields

CustomerID Name ContactName Email Address1 Postcode Telephone AccountReference

Kentico Fields

CustomerID CustomerGUID FirstName LastName Email Phone BillingAddressID ShippingAddressID RegistrationDate

Mapping Notes

Kentico's CustomerGUID or CustomerID can be used to generate a unique 'AccountReference' in Kashflow. 'FirstName' and 'LastName' from Kentico will typically combine for Kashflow's 'ContactName'. Email is key for deduplication. Address fields require careful parsing and concatenation.

Next Steps

See Kashflow + Kentico integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated eCommerce Order-to-Invoice

Seamlessly convert every new Kentico eCommerce order into a corresponding Sales Invoice in Kashflow, including all line items, customer details, and tax information, automatically.

Integration Steps:

  1. 0 Customer completes purchase on Kentico.
  2. 1 Kentico webhook triggers iPaaS with order data.
  3. 2 iPaaS creates/updates Customer in Kashflow.
  4. 3 iPaaS creates Sales Invoice in Kashflow with line items.
  5. 4 Kashflow invoice status is updated to 'Outstanding'.

Business Outcome

Real-time revenue recognition, eliminated manual invoicing, reduced processing errors, and improved cash flow forecasting.

Frequency

Real-time

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Boost Operational Efficiency
Automate manual data entry tasks between Kentico and Kashflow, freeing up your team to focus on strategic initiatives rather than repetitive administrative work.
Ensure Data Accuracy
Eliminate human error by automating data transfers, ensuring that every order, customer, and payment record is accurate and consistent across both systems.
Accelerate Financial Close
With real-time order-to-invoice automation and payment reconciliation, your financial data is always up-to-date, significantly speeding up your month-end and year-end close processes.
Gain Real-time Visibility
Access a unified view of your eCommerce sales and financial health, enabling faster, more informed decision-making and better cash flow management.
Enhance Customer Satisfaction
Real-time inventory updates prevent overselling, while accurate order and payment statuses improve customer service interactions and build trust.
Scalable for Growth
Our cloud-native iPaaS solution is designed to scale with your business, seamlessly handling increasing transaction volumes from your Kentico store without compromising performance.
✨

Boost Operational Efficiency

75% Reduction in Manual Data Entry

📋 What You Get

Automate manual data entry tasks between Kentico and Kashflow, freeing up your team to focus on strategic initiatives rather than repetitive administrative work.

💼 Business Impact

This benefit directly contributes to 75% improvement in Reduction in Manual Data Entry, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Kashflow + Kentico in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Kashflow and Kentico, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Kashflow + Kentico deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v2/customers Manage customer records for sales invoices and contact management.
GET, POST, PUT /v2/invoices Create, retrieve, and update sales invoices for billing and revenue tracking.
GET, POST /v2/payments Record payments received against invoices or other transactions.
GET, POST, PUT /v2/products Manage products and services, including pricing and inventory (if applicable).

⚡ Transformation Logic

  • Data Type Conversion: Convert Kentico timestamps to Kashflow's required date format.
  • Value Mapping: Transform Kentico 'PaymentMethod' strings (e.g., 'Stripe') to Kashflow's internal 'Method' IDs (e.g., 'Online Payment').
  • Concatenation: Combine Kentico 'FirstName' and 'LastName' into Kashflow 'ContactName'.
  • Conditional Logic: Apply different Kashflow GL accounts based on Kentico product categories or customer segments.
  • Default Values: Insert default values for optional Kashflow fields if not present in Kentico data.

🛡️ Error Handling

  • Kashflow API returning a 400 Bad Request due to invalid data format - iPaaS logs error, quarantines message, and alerts.
  • Kentico webhook failing to deliver event - iPaaS retries based on policy, and alerts if persistent.
  • Temporary network outage preventing API call - iPaaS retries with exponential backoff until successful or max retries reached.
  • Product SKU from Kentico not found in Kashflow - iPaaS flags error, allows for manual lookup or automatic creation based on configuration.
Pricing

Simple, transparent pricing for Kashflow + Kentico.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

Benefits FAQs

▸ What is the primary benefit of integrating Kashflow with Kentico eCommerce?
The primary benefit is automating your entire order-to-cash cycle. This includes automatically creating sales invoices in Kashflow from Kentico orders, synchronizing customer data, updating inventory levels, and reconciling payments, leading to significant time savings, reduced errors, and improved financial visibility.

Technical FAQs

▸ Does this integration support real-time synchronization of orders and inventory?
Yes, by leveraging Kentico's webhooks and an event-driven iPaaS, new orders and customer updates can trigger near real-time synchronization with Kashflow. Inventory updates can also be synchronized in near real-time from Kashflow (or a connected ERP/WMS) to Kentico to prevent overselling.

Implementation FAQs

▸ How does the iPaaS handle data mapping between Kentico and Kashflow?
The iPaaS provides a visual, low-code mapping canvas where you can easily define how fields from Kentico (e.g., Order, Customer, Product) correspond to entities and fields in Kashflow (e.g., Sales Invoice, Customer, Product/Service). AI-assisted mapping can even suggest optimal field connections and transformation rules.

Operations FAQs

▸ What happens if an integration fails? How is error handling managed?
Our robust iPaaS includes comprehensive error handling. All integration failures are logged, transient errors are automatically retried with exponential backoff, and persistent errors are routed to dead-letter queues for manual inspection. Automated alerts notify relevant teams, and AI can even suggest common resolutions.

Customization FAQs

▸ Can I customize the integration to fit my unique business rules?
Absolutely. The iPaaS offers extensive customization capabilities. You can define custom business rules using a low-code rules engine, map custom fields from Kentico to Kashflow, and extend workflows with conditional logic, all without extensive coding. Sandbox environments allow for thorough testing of these customizations.

Security FAQs

▸ Is the integration secure and compliant with data protection regulations?
Yes, security and compliance are paramount. The iPaaS adheres to industry standards like ISO 27001 and SOC 2, enforces HTTPS/TLS encryption for all data in transit, encrypts data at rest, and supports tokenization for sensitive payment information to ensure PCI DSS compliance. Comprehensive audit trails are maintained for transparency.

Technology FAQs

▸ How does AI enhance the Kashflow and Kentico integration?
AI augments the integration by providing intelligent features such as auto-generating mapping suggestions, detecting anomalies in order data (e.g., for fraud prevention), inferring business rules, and assisting with error resolution. This reduces manual effort, improves data quality, and provides deeper operational insights.

Challenges FAQs

▸ What are the common challenges addressed by this integration?
This integration directly addresses challenges like manual data entry errors, delayed financial reporting, inconsistent customer data across systems, inefficient order-to-cash processes, and inaccurate inventory levels, transforming them into streamlined, automated workflows.
Implementation Timeline

Go live with Kashflow + Kentico in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Kashflow and Kentico, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Kashflow + Kentico deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Kashflow + Kentico.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Kashflow + Kentico integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo