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Payeezy + TIMS Integration

Clarity Connect™ integrates Payeezy with TIMS, automating business processes and data sharing. This robust integration connects your critical business systems to automate order processing, inventory management, and customer data synchronization.

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The Challenge

Connecting with Clarity Connect™

Clarity Connect™ links Payeezy and TIMS through automation and data sharing. Integrating these platforms benefits businesses by streamlining processes and connecting front-end and back-end systems.

Considerations when connecting these applications include security, performance, and physical access. We support both SaaS (Cloud) and On-Premises connection types.

Integration Diagram
Solution Illustration
The Solution

Seamless Integration

Our middleware platform ensures robust and reliable data transfer between Payeezy and TIMS.

  • Map custom fields from your eCommerce platform to TIMS Sales Orders or Customer records, and vice versa.
  • Extend Payeezy transaction data with custom attributes for enriched reporting in TIMS.
  • Add custom fields for payment references or internal tracking to TIMS Payment entities.
Implementation Timeline

Go live with Payeezy + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Payeezy and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Payeezy + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Map custom fields from your eCommerce platform to TIMS Sales Orders or Customer records, and vice versa.
  • Extend Payeezy transaction data with custom attributes for enriched reporting in TIMS.
  • Add custom fields for payment references or internal tracking to TIMS Payment entities.

Robust Integration Architecture: TIMS, Payeezy & iPaaS

The integration leverages a modern Integration Platform as a Service (iPaaS) as the central hub, orchestrating secure, scalable, and real-time data exchange between TIMS and Payeezy. This architecture ensures high availability, data integrity, and operational efficiency.

Data Flow Steps

Event-Driven Architecture (EDA): Utilizing Payeezy webhooks for immediate reactions to payment events (e.g., transaction status changes, refunds, chargebacks).

Canonical Data Model: Defining a standardized data format within the iPaaS to simplify mappings between TIMS and Payeezy.

Idempotent API Calls: Designing integration steps to ensure that repeated requests to TIMS or Payeezy do not create duplicate records or unintended side effects.

Asynchronous Processing: Employing message queues for high-volume or non-critical updates to prevent bottlenecks and improve responsiveness.

Data Touchpoints

iPaaS Engine: Core runtime for executing integration workflows, transformations, and business logic.
TIMS Connector: Pre-built adapter for seamless API connectivity to TIMS.
Payeezy Connector: Pre-built adapter for secure API and webhook integration with Payeezy.
API Gateway: Manages API traffic, rate limiting, and security for external access (e.g., webhooks to iPaaS).
Message Queue/Event Bus: Handles asynchronous processing, ensuring message persistence and reliable delivery.
Data Transformation Engine: Visual mapping tools within the iPaaS for schema harmonization.
Monitoring & Alerting Module: Provides real-time visibility into integration health and notifies on errors.
Secrets Manager: Securely stores API keys, OAuth tokens, and sensitive credentials for both systems.

"The architecture features the iPaaS positioned between the eCommerce platform (initiating payments), Payeezy (processing payments), and TIMS (ERP/Accounting). Webhooks from Payeezy feed into the iPaaS, triggering real-time workflows. The iPaaS interacts with TIMS via its APIs for Sales Order, Payment, Customer, and GL updates. Daily scheduled jobs within the iPaaS pull settlement reports from Payeezy."

Pricing

Simple, transparent pricing for Payeezy + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Payeezy

Integrating Payeezy fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Sales Order & Payment Transaction

Orchestrates the flow from a customer's payment via Payeezy to the creation and payment application on a Sales Order in TIMS.

Payeezy Fields

SalesOrderID CustomerID OrderDate TotalAmount LineItems Status (e.g., Open, Paid) PaymentID

TIMS Fields

transactionId amount currency transactionType transactionStatus orderId paymentMethodType timestamp

Mapping Notes

Payeezy's `transactionId` maps to TIMS's `ExternalPaymentID` on the Payment entity, which then links to the `SalesOrderID`. Payeezy's `orderId` should correspond to an `ExternalOrderID` on the TIMS Sales Order.

Next Steps

See Payeezy + TIMS integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Integration Steps:

Business Outcome

Frequency

Implementation Timeline

Go live with Payeezy + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Payeezy and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Payeezy + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST /api/v1/sales_orders Create new sales orders in TIMS from eCommerce orders after successful Payeezy payment authorization.
PUT /api/v1/sales_orders/{id} Update sales order status (e.g., 'Paid') in TIMS once Payeezy payment is captured.
POST /api/v1/customers Create new customer records in TIMS based on Payeezy transaction customer data.
PUT /api/v1/customers/{id} Update existing customer records in TIMS with latest billing/shipping info from Payeezy transactions.
POST /api/v1/payments Record incoming payments in TIMS from Payeezy captured transactions, applying them to sales orders/invoices.
POST /api/v1/generalledgerentries Post journal entries to TIMS GL for daily Payeezy settlements, fees, and net amounts.
POST /api/v1/invoices Create credit memos in TIMS for Payeezy refunds.

⚡ Transformation Logic

  • Currency Conversion: Automatically convert transaction amounts to TIMS's base currency if Payeezy processes in multiple currencies.
  • Status Mapping: Map Payeezy transaction statuses (e.g., `authorized`, `captured`, `refunded`) to corresponding TIMS Sales Order and Payment statuses.
  • Line Item Aggregation: Consolidate eCommerce order line items into TIMS Sales Order line item structure, including product SKUs, quantities, and prices.
  • Fee Allocation: Distribute Payeezy processing fees from settlement reports to designated TIMS General Ledger expense accounts.
  • Address Normalization: Standardize billing and shipping address formats for consistency between Payeezy/eCommerce and TIMS Customer records.

🛡️ Error Handling

  • Failed Payment Capture: If Payeezy fails to capture a payment, the TIMS Sales Order status remains 'Open' or 'Pending Payment', and an alert is triggered.
  • Duplicate Sales Order: Idempotent processing prevents duplicate sales orders in TIMS if a payment webhook is received multiple times.
  • Unmatched Payment: If a Payeezy payment cannot be matched to an existing TIMS invoice, it's flagged for manual review or posted as an unapplied payment.
  • GL Account Mismatch: Incorrect GL account mapping for settlement fees in TIMS triggers an alert and routes the entry to a dead-letter queue.
Pricing

Simple, transparent pricing for Payeezy + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why is integrating TIMS and Payeezy essential for my business?
Integrating TIMS (your ERP) with Payeezy (your payment gateway) is crucial for automating your entire order-to-cash cycle. It eliminates manual data entry, ensures real-time payment application to invoices in TIMS, streamlines reconciliation, and provides a unified view of your financial health, leading to significant efficiency gains and reduced errors.

iPaaS FAQs

▸ How does an iPaaS facilitate this integration?
An iPaaS (Integration Platform as a Service) acts as the central hub, orchestrating the data flow between TIMS and Payeezy. It provides pre-built connectors, visual low-code/no-code tools for data mapping and workflow design, robust error handling, and monitoring. This enables rapid deployment, scalability, and simplifies ongoing maintenance compared to custom code.

Data Flow FAQs

▸ What kind of data flows between TIMS and Payeezy?
Key data entities synchronized include Payeezy Payment Transactions (authorizations, captures, refunds) to TIMS Payments and Sales Orders, customer data for master record synchronization, and Payeezy Settlement Batches for automated General Ledger entries and reconciliation in TIMS. This ensures all financial activities are accurately reflected.

Workflows FAQs

▸ How does the integration handle refunds and chargebacks?
The integration automates the processing of refunds and chargebacks. When a refund is initiated in Payeezy, the iPaaS automatically creates a credit memo or adjusts the relevant invoice balance in TIMS. For chargebacks, it triggers a financial reversal in TIMS and can initiate internal dispute management workflows, ensuring your accounting records are always up-to-date.

Security FAQs

▸ Is the integration PCI DSS compliant and secure?
Yes, security is paramount. Payeezy is PCI DSS compliant, and the integration leverages its tokenization services to ensure sensitive card data is never stored in your systems, significantly reducing your compliance burden. All data in transit is encrypted using TLS 1.2+, and the iPaaS adheres to strict security protocols, including OAuth 2.0, least privilege access, and audit trails.

AI FAQs

▸ Can this integration help with fraud detection?
Absolutely. By leveraging Payeezy's real-time transaction data via webhooks, the iPaaS can feed this information to AI/ML services for advanced fraud anomaly detection. This allows for real-time flagging of suspicious transactions, automated alerts, and even the ability to block payments based on predefined risk thresholds, significantly enhancing your fraud prevention capabilities.
▸ What are the benefits of AI-enhanced capabilities in this integration?
AI significantly augments the integration by providing intelligent mapping suggestions, automated data validation, anomaly detection (e.g., unusual invoice amounts, potential fraud), improved payment-to-invoice matching, and enhanced exception handling. This reduces manual intervention, increases data accuracy, and provides predictive insights for better decision-making within TIMS workflows.

Financial FAQs

▸ How does the integration handle daily financial reconciliation?
The iPaaS automates daily payment settlement and reconciliation. It fetches daily settlement reports from Payeezy, matches individual transactions against TIMS records, and automatically posts reconciled data, including fees, to the General Ledger. Any discrepancies are flagged for immediate investigation, drastically reducing manual effort and speeding up your financial close.
Implementation Timeline

Go live with Payeezy + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Payeezy and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Payeezy + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Payeezy + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Payeezy + TIMS integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo