Integration Hero
Connect™

Unlock Seamless Financial Automation: TIMS & PayTrace Integration

Connect your TIMS ERP with PayTrace for real-time payment processing, automated reconciliation, and accelerated cash flow, powered by intelligent iPaaS workflows.

Get Pricing

See how it works
The Challenge

The Challenge: Disconnected Payments, Manual Reconciliation, and Delayed Financials

In today's fast-paced business environment, relying on manual processes to bridge the gap between your payment gateway and ERP creates significant bottlenecks. Without a robust TIMS and PayTrace integration, businesses face a myriad of challenges that hinder efficiency, compromise data accuracy, and delay critical financial reporting.

  • Manual data entry of payment transactions into TIMS ERP.
  • Delayed reconciliation of PayTrace payments with TIMS invoices.
  • Inconsistent customer and order data across systems.
  • Increased risk of human error in financial postings.
  • Slow cash flow visibility and financial close processes.
  • PCI compliance complexities when handling sensitive payment data.
  • Inefficient handling of refunds, chargebacks, and recurring billing.
Integration Diagram
Solution Illustration
The Solution

The Solution: Intelligent TIMS & PayTrace Integration with iPaaS

Our AI-powered iPaaS provides a comprehensive, low-code solution to connect TIMS and PayTrace, automating critical financial workflows and ensuring real-time data synchronization. This integration acts as the central nervous system for your order-to-cash process, transforming how you manage payments, reconciliation, and financial reporting.

  • Bi-directional synchronization of Customer and Order data.
  • Automated payment processing and posting to TIMS.
  • Real-time reconciliation of PayTrace transactions with TIMS Invoices.
  • Secure tokenization of payment methods (PCI DSS compliant).
  • Automated refund and chargeback processing.
Implementation Timeline

Go live with PayTrace + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both PayTrace and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most PayTrace + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Bi-directional synchronization of Customer and Order data.
  • Automated payment processing and posting to TIMS.
  • Real-time reconciliation of PayTrace transactions with TIMS Invoices.
  • Secure tokenization of payment methods (PCI DSS compliant).
  • Automated refund and chargeback processing.
  • Support for recurring billing and subscription management.
  • Centralized error handling and monitoring for all transactions.

TIMS & PayTrace Integration: Technical Details & Data Flow

Our iPaaS-driven integration between TIMS and PayTrace establishes a robust, secure, and scalable data pipeline, orchestrating complex financial workflows with precision. We leverage an event-driven architecture to ensure real-time synchronization and minimize latency.

Data Flow Steps

Connectors: Establish secure connections to TIMS APIs (OAuth 2.0/API Keys) and PayTrace APIs (API Keys/User ID/Password) using pre-built iPaaS connectors.

Event Listeners: Configure PayTrace webhooks to listen for critical events like `transaction.success`, `transaction.failed`, `refund.processed`, `chargeback.received`.

Data Ingestion: Upon a PayTrace event, the iPaaS receives the payload and begins processing. For TIMS-initiated events (e.g., new invoice), iPaaS polls or listens for TIMS API changes.

Transformation & Harmonization: The iPaaS's visual mapping canvas transforms PayTrace transaction data into the canonical format required by TIMS, and vice versa. AI assists in suggesting complex mappings and validations.

Business Logic: Apply conditional logic and business rules (e.g., route specific payment types, apply discounts, flag high-value transactions) within the iPaaS workflow.

TIMS API Interaction: The iPaaS invokes relevant TIMS API endpoints (e.g., `/api/v1/payments`, `/api/v1/invoices`, `/api/v1/generalledgerentries`) to create or update records.

Error Handling & Retries: Implement robust error handling with intelligent retry mechanisms and dead-letter queues for transient or persistent failures.

Monitoring & Alerting: Centralized dashboards provide real-time visibility into integration health, with proactive alerts for any discrepancies or failures.

Data Touchpoints

PayTrace: Transaction, Customer Profile, Payment Method (Tokenized), Refund, Settlement Batch
TIMS: Customer, Sales Order, Invoice, Payment, General Ledger Entry, Product/Item, Inventory Item/Stock

"PayTrace (Event/Webhook) <-> iPaaS (Transform/Orchestrate/Validate) <-> TIMS (API)"

Pricing

Simple, transparent pricing for PayTrace + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating PayTrace

Integrating PayTrace fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Data Entities & Intelligent Mappings

The integration orchestrates the seamless flow and transformation of critical business entities between TIMS and PayTrace, ensuring data consistency and accuracy. Our iPaaS provides visual mapping tools and AI assistance to simplify this complex process.

Customer

Synchronizes customer profiles to ensure a unified view across sales, payments, and accounting.

PayTrace Fields

CustomerID ExternalID CompanyName/FirstName LastName Email Phone BillingAddress ShippingAddress PaymentTerms CreditLimit

TIMS Fields

customerId firstName lastName email billingAddress shippingAddress paymentMethodTokens[]

Mapping Notes

Map TIMS CustomerID to PayTrace customerId for deduplication. Ensure address fields are correctly formatted. PayTrace stores tokenized payment methods linked to the customer.

Next Steps

See PayTrace + TIMS integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order-to-Cash Automation

When a customer places an order on an eCommerce platform, the payment is securely processed via PayTrace, and the order details, payment status, and customer information are instantly synchronized with TIMS for fulfillment, inventory allocation, and accounting.

Integration Steps:

  1. 0 Customer places order on eCommerce platform.
  2. 1 Payment initiated and processed securely by PayTrace.
  3. 2 PayTrace webhook triggers iPaaS upon successful transaction.
  4. 3 iPaaS creates/updates Customer and Sales Order in TIMS.
  5. 4 iPaaS creates Payment record in TIMS, linked to Sales Order/Invoice.
  6. 5 TIMS initiates fulfillment process; inventory is updated in real-time.
  7. 6 Payment status and tracking information synced back to eCommerce.

Business Outcome

Faster order processing, accurate inventory levels, reduced manual entry, improved cash flow, and enhanced customer satisfaction.

Frequency

Real-time, Event-driven

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Cash Flow & Financial Close
Automate payment processing and reconciliation, leading to faster recognition of revenue and significantly reducing month-end close times.
Enhanced Data Accuracy & Integrity
Eliminate manual data entry errors and ensure consistent, real-time financial data across TIMS and PayTrace, backed by AI validation.
Reduced Operational Costs
Automate time-consuming tasks like payment posting, invoice matching, and reconciliation, freeing up staff for strategic initiatives.
Superior PCI Compliance & Security
Leverage PayTrace's tokenization and iPaaS's robust security features to minimize your PCI scope and protect sensitive payment data.
Real-time Financial Visibility
Gain immediate insights into payment statuses, cash position, and transaction trends for agile decision-making.
Boosted Customer Experience
Provide seamless payment options, faster order processing, and accurate billing, improving overall customer satisfaction.
Future-Proof Scalability
The cloud-native iPaaS architecture scales effortlessly to handle increasing transaction volumes and supports future business growth.
✨

Accelerated Cash Flow & Financial Close

30% Faster Financial Close

📋 What You Get

Automate payment processing and reconciliation, leading to faster recognition of revenue and significantly reducing month-end close times.

💼 Business Impact

This benefit directly contributes to 30% improvement in Faster Financial Close, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with PayTrace + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both PayTrace and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most PayTrace + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST /api/v1/sales_orders Create new sales orders in TIMS from eCommerce or CRM systems.
GET /api/v1/sales_orders/{id} Retrieve specific sales order details, including line items and status, for fulfillment systems.
PUT /api/v1/inventory/{sku}/quantity Update inventory levels for specific SKUs in TIMS, typically from WMS or for manual adjustments.
POST /api/v1/customers Create new customer records in TIMS from CRM or eCommerce systems.
PUT /api/v1/customers/{id} Update existing customer records in TIMS, ensuring master data synchronization.
POST /api/v1/invoices Create new invoices in TIMS, usually after sales order fulfillment or service delivery.
POST /api/v1/payments Record incoming payments in TIMS and apply them to outstanding invoices.
POST /api/v1/generalledgerentries Post journal entries directly to the TIMS General Ledger for financial adjustments or system-generated transactions.

⚡ Transformation Logic

  • Currency Conversion: Automatically convert payment amounts to TIMS's base currency if different.
  • Tax Code Mapping: Map PayTrace's tax breakdown to TIMS's specific tax codes and GL accounts.
  • Payment Method Standardization: Translate PayTrace's payment method types (e.g., 'Visa', 'Mastercard') to TIMS's internal payment method classifications.
  • Status Mapping: Map PayTrace transaction statuses (e.g., 'Approved', 'Declined', 'Refunded') to corresponding TIMS payment/invoice statuses.
  • Address Formatting: Standardize billing and shipping addresses for consistency between systems.
  • AI-Assisted Field Mapping: AI suggests complex transformations and lookups for fields like product categories or GL accounts.

🛡️ Error Handling

  • TIMS API unavailable or returning errors (handled by retries and alerts).
  • PayTrace transaction decline (status updated in TIMS, customer notified).
  • Data validation failures (routed to dead-letter queue for correction).
  • Network interruptions (handled by message queues and retry logic).
  • Duplicate payment attempts (prevented by idempotent API calls or deduplication logic).
Pricing

Simple, transparent pricing for PayTrace + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Integration FAQs

▸ What is the best way to integrate TIMS with PayTrace?
The most effective way is through a modern iPaaS (Integration Platform as a Service). An iPaaS provides pre-built, secure connectors for both TIMS and PayTrace, enabling low-code/no-code setup for syncing payments, orders, customer data, and facilitating automated reconciliation in real-time. This approach ensures scalability, data consistency, and robust error handling.

Security & Compliance FAQs

▸ How does this integration ensure PCI DSS compliance?
The integration prioritizes PCI DSS compliance by leveraging PayTrace's secure tokenization services. Raw sensitive cardholder data never touches your internal systems (TIMS or iPaaS); instead, PayTrace provides a secure token that is stored and used for future transactions, drastically reducing your PCI scope. The iPaaS itself is designed with robust security protocols.

Workflow Automation FAQs

▸ Can I automate payment reconciliation from PayTrace to TIMS?
Absolutely. This integration automates the entire payment reconciliation process. When a payment is successfully processed via PayTrace, the iPaaS automatically matches it to the corresponding open invoice in TIMS, applies the payment, and posts the transaction to the correct general ledger accounts, often augmented by AI for improved matching accuracy and exception handling.

AI Capabilities FAQs

▸ How does AI enhance the TIMS and PayTrace integration?
AI significantly enhances the integration by providing intelligent capabilities such as automated data validation and anomaly detection in transactions, suggesting optimal field mappings, flagging potential fraud patterns from PayTrace data, and assisting in complex payment-to-invoice matching within TIMS. This leads to higher data quality, reduced manual intervention, and smarter decision-making.

Data Synchronization FAQs

▸ What types of data are synchronized between TIMS and PayTrace?
Key data entities synchronized include Customer Profiles (and their tokenized payment methods), Sales Orders, Invoices, Payments (PayTrace Transactions), Refunds, and relevant General Ledger entries. The integration ensures a unified and consistent view of this financial data across both systems.

Performance & Scalability FAQs

▸ How does the integration handle high volumes of transactions?
The iPaaS architecture is designed for scalability and high performance. It uses event-driven processing (webhooks) for real-time transactions, supports batching for non-critical bulk updates, and employs message queuing and parallel processing to handle peak loads without performance degradation. Intelligent retry mechanisms and API rate limit management are also built-in.

Customization FAQs

▸ Can I customize the integration workflows to my specific business needs?
Yes, absolutely. The iPaaS offers extensive customization capabilities through its low-code/no-code visual designer. You can easily add custom fields, define conditional logic, create custom transformation rules, and extend workflows to include additional systems or unique business processes without writing complex code.

iPaaS Benefits FAQs

▸ What are the benefits of using an iPaaS over custom coding for this integration?
An iPaaS offers numerous advantages over custom coding, including faster deployment, lower development and maintenance costs, built-in scalability and security, centralized monitoring and error handling, and empowerment of business users with low-code tools. It reduces IT dependency and ensures your integration remains robust and adaptable as your business evolves.
Implementation Timeline

Go live with PayTrace + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both PayTrace and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most PayTrace + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for PayTrace + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See PayTrace + TIMS integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo