Integration Hero
Connect™

Automate Direct Debits & Reconciliation: Sage 200 & GoCardless with AI-Powered iPaaS

Stop wasting time on manual payment processing. Seamlessly connect your Sage 200 ERP with GoCardless for intelligent payment collection, real-time financial reconciliation, and reduced operational costs. Empower your finance team with AI-first, low-code automation.

Get Pricing

See how it works
The Challenge

Are Manual Direct Debits & Reconciliation Slowing Your Business?

For mid-market companies, managing direct debit payments manually between Sage 200 and GoCardless can be a significant drain on resources. Disconnected systems lead to a cascade of inefficiencies, errors, and delayed insights, directly impacting cash flow and financial health.

  • Time-consuming manual data entry for mandates, payments, and refunds.
  • Delayed or inaccurate reconciliation of GoCardless payouts with Sage 200 accounts.
  • Inefficient handling of failed payments, leading to lost revenue and customer dissatisfaction.
  • Lack of real-time visibility into payment statuses and cash position.
  • Increased risk of human error in financial postings and compliance breaches.
  • Overburdened finance teams spending valuable time on repetitive administrative tasks.
Integration Diagram
Solution Illustration
The Solution

Intelligent Automation: Connecting Sage 200 & GoCardless for Financial Harmony

Our AI-powered Integration Platform as a Service (iPaaS) provides the intelligent bridge your business needs to connect Sage 200 and GoCardless. This solution automates complex payment workflows, ensures data integrity, and delivers real-time financial insights, transforming your direct debit operations from a manual burden into a streamlined, strategic advantage.

  • Automated Mandate & Payment Creation: Seamlessly create GoCardless mandates and payments directly from Sage 200 or your CRM.
  • Real-time Payment Posting: Instantly update Sage 200 with successful GoCardless payment collections.
  • Intelligent Failed Payment Dunning: Proactively manage failed payments with automated retries, customer notifications, and escalation workflows.
  • Comprehensive Payout Reconciliation: Automatically break down GoCardless payouts, allocate individual payments, and post fees to Sage 200’s General Ledger.
  • Refund Processing Automation: Initiate and track refunds in GoCardless directly from Sage 200, ensuring accurate accounting.
Implementation Timeline

Go live with Sage 200 + GoCardless in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Sage 200 and GoCardless , with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Sage 200 + GoCardless deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Automated Mandate & Payment Creation: Seamlessly create GoCardless mandates and payments directly from Sage 200 or your CRM.
  • Real-time Payment Posting: Instantly update Sage 200 with successful GoCardless payment collections.
  • Intelligent Failed Payment Dunning: Proactively manage failed payments with automated retries, customer notifications, and escalation workflows.
  • Comprehensive Payout Reconciliation: Automatically break down GoCardless payouts, allocate individual payments, and post fees to Sage 200’s General Ledger.
  • Refund Processing Automation: Initiate and track refunds in GoCardless directly from Sage 200, ensuring accurate accounting.
  • Bi-directional Customer Sync: Keep customer records consistent across Sage 200 and GoCardless.

Sage 200 & GoCardless: A Deep Dive into Seamless Connectivity

Our integration solution leverages a modern iPaaS to create a robust, secure, and intelligent bridge between Sage 200 and GoCardless. By combining API-first design with event-driven architecture and AI-powered capabilities, we ensure your payment workflows are not just automated, but optimized for efficiency and accuracy.

Data Flow Steps

1. Connect Securely: Establish secure, authenticated connections to both Sage 200 and GoCardless using pre-built connectors and robust credential management.

2. AI-Assisted Data Mapping: Visually map key entities like Customer, Payment, and Mandate, leveraging AI to suggest field relationships and transformations for canonical data models.

3. Design Event-Driven Workflows: Use a low-code canvas to orchestrate real-time workflows triggered by GoCardless webhooks (e.g., 'paymentconfirmed', 'mandatecreated') or Sage 200 events.

4. Implement Business Logic & Validation: Add conditional logic, data validation rules, and transformation steps to align data with Sage 200's financial requirements and GoCardless's payment rules.

5. Test & Deploy: Rigorously test workflows in a sandbox environment, utilizing AI for anomaly detection during testing, then deploy to production with confidence.

6. Monitor & Optimize: Continuously monitor integration performance, transactions, and errors through centralized dashboards, with AI-driven alerts for proactive issue resolution.

Data Touchpoints

Sage 200: Customer, Invoice (Sales), Payment (Customer), Journal Entry, General Ledger Account, Supplier (for refunds to supplier), Sales Order.
GoCardless: Customer, Mandate, Payment, Subscription, Refund, Payout, Event, Customer Bank Account, Billing Request.

"The iPaaS acts as the central intelligence hub. GoCardless sends real-time webhook events (e.g., 'paymentconfirmed', 'paymentfailed', 'payout_created') to the iPaaS. The iPaaS processes these events, performs necessary data transformations, and then uses Sage 200 APIs to create/update Customer Payments, Invoice statuses, or General Ledger Journal Entries. Conversely, Sage 200 (or connected CRM/Billing) events can trigger iPaaS workflows to create/update Mandates, Payments, or Subscriptions in GoCardless via its APIs."

Pricing

Simple, transparent pricing for Sage 200 + GoCardless .

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Sage 200

Integrating Sage 200 fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Core Entities: Harmonizing Data Between Sage 200 & GoCardless

Effective integration hinges on accurate, consistent data mapping. Our iPaaS provides intelligent tools to harmonize key entities, ensuring a single source of truth for your financial and customer data.

Customer

Represents the individual or organization making payments. Critical for linking payment activity to your sales ledger.

Sage 200 Fields

CustomerID CustomerAccountRef CustomerName AddressLine1 City PostCode EmailAddress PhoneNumber CreditLimit PaymentTerms

GoCardless Fields

id given_name family_name email company_name address_line1 postal_code country_code

Mapping Notes

GoCardless 'id' often maps to a custom field in Sage 200 'Customer' or 'CustomerAccountRef'. 'Company Name' in GoCardless maps to 'CustomerName' in Sage 200. Address fields require careful one-to-one mapping. Deduplication logic is crucial when syncing bi-directionally.

Next Steps

See Sage 200 + GoCardless integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Direct Debit Onboarding & Payment Scheduling

When a new customer signs up for a recurring service or product that requires direct debit payments, this workflow automates the entire setup process, from mandate creation in GoCardless to scheduling payments and updating Sage 200.

Integration Steps:

  1. 0 Trigger: New customer record or subscription agreement created in Sage 200 or an integrated CRM.
  2. 1 Action (iPaaS): Initiates a GoCardless 'Billing Request' to securely collect customer bank details and authorize a 'Mandate'.
  3. 2 Action (GoCardless): Upon successful mandate authorization, GoCardless creates a 'Customer' and 'Mandate' record.
  4. 3 Action (iPaaS): Creates a corresponding 'Customer' record in GoCardless (if not existing) and links the GoCardless 'Mandate' ID to the Sage 200 'Customer' record.
  5. 4 Action (iPaaS): Creates a 'Subscription' in GoCardless based on the billing schedule, linked to the new 'Mandate'.
  6. 5 Action (iPaaS): Optionally creates a recurring 'Sales Order' or 'Invoice' in Sage 200, referencing the GoCardless 'Subscription' ID.

Business Outcome

Reduced manual onboarding time, improved accuracy in payment setup, faster time to revenue for subscriptions.

Frequency

Real-time (event-driven)

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Cash Flow & Reduced DSO
Automate payment collection and reconciliation to ensure funds are received and processed faster, significantly improving your Days Sales Outstanding (DSO) and overall cash flow.
Eliminate Manual Data Entry & Errors
Remove the need for manual input of payment data into Sage 200, drastically reducing human error, saving time, and freeing up your finance team for strategic tasks.
Real-time Financial Visibility
Gain instant, accurate insights into payment statuses, outstanding balances, and cash position by synchronizing GoCardless data directly with Sage 200 in real-time.
Optimized Failed Payment Recovery
Leverage intelligent, automated dunning processes with AI-suggested retries to maximize the recovery of failed payments and minimize revenue loss.
Streamlined Reconciliation & Faster Close
Automate the complex process of reconciling GoCardless payouts with individual payments and fees in Sage 200, cutting down month-end close times.
Enhanced Security & Compliance
Ensure adherence to PCI DSS, GDPR, and direct debit scheme rules with secure data handling, audit trails, and tokenization, minimizing compliance risk.
Empower Business Users with Low-Code
Enable finance and operations teams to build and modify integration workflows using intuitive low-code tools, fostering agility and reducing IT dependency.
✨

Accelerated Cash Flow & Reduced DSO

25% Faster Cash Collection

📋 What You Get

Automate payment collection and reconciliation to ensure funds are received and processed faster, significantly improving your Days Sales Outstanding (DSO) and overall cash flow.

💼 Business Impact

This benefit directly contributes to 25% Faster improvement in Cash Collection, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Sage 200 + GoCardless in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Sage 200 and GoCardless , with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Sage 200 + GoCardless deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /api/v1/customers Synchronize customer master data, retrieve customer details for payment linking.
GET, POST, PUT /api/v1/salesorders Retrieve sales order details to link to GoCardless payments/subscriptions.
POST, GET /api/v1/payments Create customer payment records in Sage 200 upon successful GoCardless collection, retrieve payment details for reconciliation.
POST /api/v1/generalledger/journals Post journal entries for GoCardless payouts, fees, and complex financial adjustments.
GET, PUT /api/v1/invoices Retrieve sales invoice details and update invoice statuses (e.g., 'Paid', 'Payment Failed').

⚡ Transformation Logic

  • Currency Conversion: GoCardless amounts (in cents) are automatically divided by 100 for Sage 200 currency fields.
  • Status Mapping: GoCardless 'payment_status' (e.g., 'confirmed', 'failed') is mapped to appropriate Sage 200 'InvoiceStatus' or 'Payment Status' values.
  • Reference Parsing: The GoCardless 'payment_reference' field is parsed to extract the Sage 200 'InvoiceNumber' for accurate allocation.
  • GL Account Determination: AI-assisted logic maps GoCardless fees and payout amounts to the correct 'General Ledger Accounts' in Sage 200.

🛡️ Error Handling

  • GoCardless API Rate Limit Exceeded: iPaaS queues requests and retries with exponential backoff.
  • Invalid Bank Account Details: GoCardless mandate creation fails; iPaaS alerts and triggers customer notification.
  • Sage 200 Invoice Not Found: GoCardless payment cannot be allocated; iPaaS flags for manual review in dead-letter queue.
  • Network Interruption: iPaaS retries connections and logs outages, ensuring data durability.
  • Data Validation Failure: Incoming GoCardless data does not meet Sage 200's required format; AI suggests correction or routes to dead-letter queue.
Pricing

Simple, transparent pricing for Sage 200 + GoCardless .

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

Payment Management FAQs

▸ How does this integration handle failed GoCardless payments in Sage 200?
When a GoCardless payment fails, our iPaaS immediately receives a webhook notification. It then updates the corresponding invoice status in Sage 200 (e.g., 'Payment Failed') and triggers an intelligent dunning workflow. This can involve sending automated customer notifications, scheduling a smart retry in GoCardless, or escalating to a credit control agent, all based on pre-defined, AI-augmented rules.
▸ Does this integration support recurring payments/subscriptions?
Yes, absolutely. The integration supports GoCardless 'Subscriptions'. You can automate the creation and management of recurring payment schedules in GoCardless directly from your billing system or Sage 200, ensuring consistent billing and payment collection for subscription-based services.

Customization FAQs

▸ Can I use low-code/no-code to customize my Sage 200 GoCardless workflows?
Absolutely. Our modern iPaaS features a visual, drag-and-drop interface, empowering business users (like finance or operations teams) to customize, extend, and manage integration workflows without writing any code. This accelerates development, reduces IT dependency, and ensures the solution evolves with your business needs.

AI Capabilities FAQs

▸ How does AI enhance this integration solution?
AI is integrated throughout the solution to enhance efficiency and accuracy. It assists with data mapping by suggesting field connections, detects anomalies in financial transactions (e.g., unusual payment failures or GL postings), optimizes dunning strategies, and helps classify and resolve common integration errors, turning reactive processes into proactive, intelligent operations.

Data Sync FAQs

▸ What entities are synchronized between Sage 200 and GoCardless?
Key entities synchronized include: Customers (bi-directional), Mandates (GoCardless to Sage 200 for reference), Payments (GoCardless to Sage 200 for AR updates), Invoices (Sales) (Sage 200 to GoCardless reference, GoCardless to Sage 200 for status updates), Payouts (GoCardless to Sage 200 for GL reconciliation), and Journal Entries (for posting fees and payouts in Sage 200).

Financial Reconciliation FAQs

▸ How does the solution ensure financial reconciliation between GoCardless payouts and Sage 200?
The iPaaS automatically processes GoCardless 'payout_created' webhooks. It retrieves detailed payout breakdowns, identifies individual payments within the payout, matches them against outstanding invoices in Sage 200, and automatically posts a multi-line journal entry to the General Ledger. This entry debits your bank account for the net payout, credits the sales ledger control account for gross payments, and debits a separate GL account for GoCardless fees, ensuring accurate and automatic reconciliation.

Security & Compliance FAQs

▸ What are the security measures for handling payment data?
Security is paramount. We adhere to PCI DSS and GDPR best practices. GoCardless securely handles sensitive bank account details through tokenization and hosted pages. Our iPaaS ensures all data in transit is encrypted with TLS 1.2+, credentials are stored in encrypted vaults, webhooks are verified via signatures, and robust audit trails are maintained for all transactions. We also enforce the principle of least privilege for API access.

Implementation FAQs

▸ What is the typical time-to-value for this integration?
Thanks to our AI-powered, low-code iPaaS, the time-to-value is significantly accelerated. Core integration workflows can typically be configured, tested, and deployed within weeks, not months. This rapid deployment allows mid-market businesses to quickly realize the benefits of automation and start seeing ROI sooner.
Implementation Timeline

Go live with Sage 200 + GoCardless in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Sage 200 and GoCardless , with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Sage 200 + GoCardless deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Sage 200 + GoCardless .

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Sage 200 + GoCardless integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo