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Sage 200 + Stripe Integration

Clarity Connect™ integrates Sage 200 with Stripe, automating business processes and data sharing. This robust integration connects your critical business systems to automate order processing, inventory management, and customer data synchronization.

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The Challenge

Connecting with Clarity Connect™

Clarity Connect™ links Sage 200 and Stripe through automation and data sharing. Integrating these platforms benefits businesses by streamlining processes and connecting front-end and back-end systems.

Considerations when connecting these applications include security, performance, and physical access. We support both SaaS (Cloud) and On-Premises connection types.

Integration Diagram
Solution Illustration
The Solution

Seamless Integration

Our middleware platform ensures robust and reliable data transfer between Sage 200 and Stripe.

  • Map custom fields from Stripe `metadata` to Sage 200 `Customer` or `Sales Order` custom fields.
  • Create custom fields in Sage 200 to store Stripe-specific IDs (e.g., `StripeCustomerID`, `StripeChargeID`).
  • Extend Sage 200 `Stock Item` with Stripe `Product` attributes.
Implementation Timeline

Go live with Sage 200 + Stripe in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Sage 200 and Stripe, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Sage 200 + Stripe deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Map custom fields from Stripe `metadata` to Sage 200 `Customer` or `Sales Order` custom fields.
  • Create custom fields in Sage 200 to store Stripe-specific IDs (e.g., `StripeCustomerID`, `StripeChargeID`).
  • Extend Sage 200 `Stock Item` with Stripe `Product` attributes.

Robust Integration Architecture

Our integration solution for Sage 200 and Stripe is built on a modern, event-driven iPaaS architecture designed for scalability, resilience, and security. It leverages best practices to ensure seamless, real-time data exchange between your ERP and payment platform.

Data Flow Steps

Event-Driven Architecture: Prioritizing Stripe webhooks over polling for real-time updates.

Canonical Data Model: Transforming data into a standardized format within the iPaaS before sending to target systems.

Idempotent Operations: Designing API calls to be safely retried without side effects.

Circuit Breaker Pattern: To prevent cascading failures during system outages.

Asynchronous Processing: Using message queues for non-critical or high-volume operations.

Centralized Error Handling: A single point for logging, retries, and alerts.

Data Touchpoints

iPaaS Core Engine: Manages workflow orchestration, scheduling, and execution.
Connectors: Pre-built, optimized connectors for Sage 200 and Stripe.
Visual Designer (Low-Code/No-Code): For building and modifying integration workflows.
Data Transformation & Mapping Engine: Supports complex data harmonization and AI-assisted mapping.
Event Listener/Webhook Gateway: Securely receives and verifies Stripe webhooks.
Message Queues: For asynchronous processing, buffering, and ensuring message durability.
Secrets Manager: Securely stores API keys and credentials for both systems.
Logging & Monitoring: Centralized system for operational visibility and alerting.
AI Engine: For anomaly detection, smart mapping, and intelligent error resolution.
API Gateways: Secure entry points for API interaction, with rate limiting and access control.

"The architecture centers around an iPaaS layer acting as the central nervous system. Stripe webhooks feed events into the iPaaS. The iPaaS then orchestrates data transformation, validation (with AI assistance), and API calls to Sage 200. Secure API gateways, message queues, and a secrets manager are integral components."

Pricing

Simple, transparent pricing for Sage 200 + Stripe.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Sage 200

Integrating Sage 200 fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Customer

Synchronize customer master data between Sage 200's sales ledger and Stripe's customer objects for unified records, recurring billing, and personalized experiences.

Sage 200 Fields

CustomerID CustomerAccountRef CustomerName AddressLine1 City PostCode ContactName EmailAddress PhoneNumber CreditLimit PaymentTerms

Stripe Fields

id email name description metadata (erpcustomerid) default_source address

Mapping Notes

Sage 200 CustomerID should be stored in Stripe's `metadata` (e.g., `erpcustomerid`) for easy lookup. Stripe's `address` object maps to Sage 200's granular address fields. Ensure consistent email and phone number formats.

Next Steps

See Sage 200 + Stripe integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated eCommerce Order-to-Cash

Automatically synchronize online sales orders and associated Stripe payments into Sage 200, creating customers, sales orders, invoices, and payments without manual intervention. This ensures accurate financial records and accelerates the order fulfillment process.

Integration Steps:

  1. 0 Customer places order on eCommerce platform.
  2. 1 Payment is processed via Stripe.
  3. 2 Stripe `charge.succeeded` webhook triggers iPaaS workflow.
  4. 3 iPaaS creates/updates `Customer` in Sage 200 (if new).
  5. 4 iPaaS creates `Sales Order` in Sage 200, linking to `Stock Items` and `Customer`.
  6. 5 iPaaS posts `Payment (Customer)` in Sage 200, allocating to the new sales invoice.
  7. 6 Order status updated in eCommerce platform.

Business Outcome

Reduced manual data entry, accelerated cash flow, real-time sales visibility, improved order fulfillment speed.

Frequency

Real-time (event-driven)

Implementation Timeline

Go live with Sage 200 + Stripe in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Sage 200 and Stripe, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Sage 200 + Stripe deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /api/v1/customers Retrieve, create, or update customer records for CRM sync, eCommerce order processing, and customer master data management.
GET, POST, PUT /api/v1/salesorders Create new sales orders from eCommerce platforms, retrieve order details for fulfillment, and update order statuses.
GET, PUT /api/v1/stockitems Retrieve product information, update inventory levels across multiple channels, and manage product catalog data.
POST /api/v1/generalledger/journals Post journal entries from payroll systems, expense management, or other financial applications to the General Ledger.
POST, GET /api/v1/payments Record customer payments from payment gateways, retrieve payment details for reconciliation, and manage refunds.
GET, POST /api/v1/invoices Create or retrieve sales invoices. Used for posting Stripe-generated invoices or retrieving for payment status updates.

⚡ Transformation Logic

  • Customer Harmonization: Map Sage 200's address fields to Stripe's single address object and vice-versa. Concatenate/split names as needed. Ensure `erpcustomerid` is consistently populated in Stripe `metadata`.
  • Payment Mapping: Convert Stripe's `amount` and `currency` to Sage 200's payment format. Calculate and separate Stripe fees from gross amounts for distinct GL postings.
  • Invoice Line Item Matching: Match Stripe `Invoice.lines.price.product` to Sage 200 `StockItemID` using SKU, name, or custom mapping rules. Handle tax codes appropriately.
  • Date/Time Conversion: Standardize date and time formats between systems to prevent discrepancies.
  • Status Mapping: Map Stripe `PaymentIntent` and `Charge` statuses (e.g., `succeeded`, `failed`, `refunded`) to Sage 200 `Payment` or `Sales Order` statuses.

🛡️ Error Handling

  • Stripe `Charge` fails due to insufficient funds – triggers customer notification and order status update.
  • Sage 200 API is temporarily unavailable – iPaaS retries with exponential backoff; if persistent, routes to dead-letter queue.
  • Mismatched `CustomerID` during payment posting – iPaaS flags error, attempts to find customer by email, or creates new customer if configured.
  • Invalid nominal code in Sage 200 for a journal entry – AI suggests correct code or routes for manual review.
  • Duplicate `PaymentIntent` webhook received – iPaaS handles idempotently, preventing duplicate Sage 200 payments.
Pricing

Simple, transparent pricing for Sage 200 + Stripe.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ What is the primary benefit of integrating Sage 200 with Stripe?
The primary benefit is automating your entire order-to-cash cycle, from online payments in Stripe to accurate financial record-keeping in Sage 200. This eliminates manual data entry, reduces errors, accelerates cash flow, and streamlines reconciliation, saving significant time and resources for mid-market businesses.

AI Features FAQs

▸ How does AI enhance the Sage 200 Stripe integration?
AI significantly enhances the integration by providing capabilities like intelligent field mapping suggestions, proactive anomaly detection for fraud or errors in transactions, automated data validation, and smart routing for exceptions. This reduces manual intervention, improves data quality, and provides actionable insights.

Workflows FAQs

▸ Can I manage subscriptions and recurring billing through this integration?
Absolutely. The integration leverages Stripe Billing to manage subscriptions and automatically syncs subscription events (new subscriptions, renewals, upgrades, cancellations, invoices) into Sage 200. This ensures accurate recurring revenue recognition and a unified view of customer subscription status.
▸ How does the integration support financial reconciliation in Sage 200?
The integration automates reconciliation by listening for Stripe payout events (`payout.paid`). It then retrieves detailed balance transactions (charges, refunds, fees) and automatically posts a consolidated journal entry or individual payment records to Sage 200's General Ledger, matching bank statements and drastically reducing manual effort.

Performance FAQs

▸ Is this integration suitable for businesses with high transaction volumes?
Yes. Built on a scalable iPaaS, the integration is designed to handle high transaction volumes. It employs intelligent batching, asynchronous processing, message queues, and leverages Stripe's webhooks for real-time, efficient data synchronization, preventing rate limit issues and ensuring stable performance.

Security & Compliance FAQs

▸ How does the integration ensure PCI DSS compliance?
Stripe is PCI DSS Level 1 certified. The integration maintains compliance by ensuring sensitive cardholder data is tokenized client-side using Stripe.js, meaning it never touches your servers. The iPaaS securely handles API keys, encrypts data in transit (TLS 1.2+) and at rest, and enforces strict access controls and audit trails.

Low-Code/No-Code FAQs

▸ Can I customize the integration workflows without coding?
Yes, our iPaaS features a low-code/no-code visual designer. This drag-and-drop interface allows business users and citizen integrators to easily configure, customize, and extend integration workflows, mapping rules, and business logic without needing extensive coding knowledge, accelerating deployment and reducing IT dependency.

Error Handling FAQs

▸ What happens if a Stripe payment fails or an error occurs during sync?
The integration includes robust error handling. For failed Stripe payments, the system can trigger alerts, notify customers, or update order statuses. For integration errors, it employs automated retries with exponential backoff, routes persistently failing messages to dead-letter queues for investigation, and sends real-time alerts to relevant teams, ensuring no data loss.
Implementation Timeline

Go live with Sage 200 + Stripe in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Sage 200 and Stripe, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Sage 200 + Stripe deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Sage 200 + Stripe.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Sage 200 + Stripe integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo