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SAP Business ByDesign + Acumatica Integration

Clarity Connect™ integrates SAP Business ByDesign with Acumatica, automating business processes and data sharing. This robust integration connects your critical business systems to automate order processing, inventory management, and customer data synchronization.

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The Challenge

Connecting with Clarity Connect™

Clarity Connect™ links SAP Business ByDesign and Acumatica through automation and data sharing. Integrating these platforms benefits businesses by streamlining processes and connecting front-end and back-end systems.

Considerations when connecting these applications include security, performance, and physical access. We support both SaaS (Cloud) and On-Premises connection types.

Integration Diagram
Solution Illustration
The Solution

Seamless Integration

Our middleware platform ensures robust and reliable data transfer between SAP Business ByDesign and Acumatica.

Implementation Timeline

Go live with SAP Business ByDesign + Acumatica in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Business ByDesign and Acumatica, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Business ByDesign + Acumatica deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

Integration Architecture: SAP Business ByDesign & Acumatica via iPaaS

The recommended integration architecture for SAP Business ByDesign and Acumatica is built upon a modern Integration Platform as a Service (iPaaS). This cloud-native platform acts as the central nervous system, orchestrating data movement, transformations, and business logic between the two ERP powerhouses, ensuring scalability, security, and resilience.

Data Flow Steps

API-First Integration: Prioritizing API consumption and exposure for all data exchange.

Event-Driven Architecture: Utilizing Acumatica Business Events and iPaaS webhooks for real-time updates.

Canonical Data Model: Establishing a neutral data format within the iPaaS for easier mapping between disparate systems.

Publish/Subscribe: Leveraging message queues for asynchronous communication and scalability.

Request/Reply: For synchronous operations requiring immediate responses (e.g., lookup calls).

Bulk Data Transfer: For large historical data migrations or nightly batch updates where real-time is not critical.

Data Touchpoints

SAP Business ByDesign: Cloud ERP system, exposing OData and SOAP web services.
Acumatica: Cloud ERP system, exposing Contract-Based RESTful APIs and Business Events.
iPaaS Platform: The central hub, providing connectors for both ERPs, a visual workflow designer, data mapping & transformation engines, AI capabilities, monitoring, and robust error handling.
Connectors: Pre-built, optimized connectors for SAP ByDesign and Acumatica, abstracting API complexities.
Data Transformation Engine: Handles schema mapping, data cleansing, and enrichment.
Workflow Orchestration Engine: Manages complex, multi-step integration flows and conditional logic.
Event Bus/Queue: For asynchronous processing, ensuring message durability and decoupling.
Monitoring & Alerting: Dashboards and notification services for real-time operational insights.
Security Gateway/Vault: Securely manages credentials, API keys, and encrypts data.

"Conceptual Diagram: [Source System (e.g., Acumatica)] <--- (API/Webhook) ---> [iPaaS (Connectors, Transformation Engine, Workflow Engine, AI Co-Pilot, Monitoring)] <--- (API) ---> [Target System (e.g., SAP ByDesign)]. Shows event-driven triggers, bi-directional data flow, and the central role of the iPaaS in managing the integration lifecycle."

Pricing

Simple, transparent pricing for SAP Business ByDesign + Acumatica.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Business ByDesign

Integrating SAP Business ByDesign fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Customer

Master data for business partners. In Acumatica, this is the 'Customer (AR303000)' entity, while in SAP Business ByDesign, it's 'Customer.' Essential for sales, invoicing, and accounts receivable across both ERPs.

SAP Business ByDesign Fields

[field, ID],[type, string],[notes, Internal ByDesign Customer ID] [field, Name],[type, string],[notes, Company Name] [field, Street],[type, string] [field, City],[type, string] [field, Country],[type, string] [field, Email],[type, string] [field, PhoneNumber],[type, string] [field, AccountType],[type, string],[notes, e.g., Prospect, Customer, One-Time Customer]

Acumatica Fields

[field, CustomerID],[type, string],[notes, Internal Acumatica Customer ID] [field, CustomerName],[type, string],[notes, Company Name] [field, MainContact.Email],[type, string] [field, MainContact.Phone1],[type, string] [field, DefaultBillAddress.AddressLine1],[type, string] [field, DefaultBillAddress.City],[type, string] [field, DefaultBillAddress.Country],[type, string] [field, Status],[type, string],[notes, e.g., Active, Inactive] [field, ExternalRefNbr],[type, string],[notes, Crucial for storing ByDesign's ID for bidirectional sync]

Mapping Notes

CustomerID (Acumatica) <-> ID (ByDesign) is primary. CustomerName (Acumatica) <-> Name (ByDesign). Address fields require careful mapping to ensure correct billing/shipping. Acumatica's ExternalRefNbr is ideal for storing the ByDesign Customer ID to facilitate updates and lookups.

Next Steps

See SAP Business ByDesign + Acumatica integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order-to-Cash Automation

Automate the complete order lifecycle from an eCommerce platform through Acumatica for order processing and inventory allocation, then to SAP Business ByDesign for financial posting and fulfillment. This ensures real-time inventory updates and accurate revenue recognition.

Integration Steps:

  1. 0 New Order in eCommerce triggers iPaaS webhook.
  2. 1 iPaaS creates Sales Order (SO301000) in Acumatica, updating Inventory Item (IN202500) quantities.
  3. 2 Acumatica Sales Order status update triggers iPaaS to create Sales Order in SAP Business ByDesign.
  4. 3 ByDesign processes order, allocates inventory, and initiates fulfillment.
  5. 4 Shipment (SO302000) data from Acumatica/WMS syncs to ByDesign.
  6. 5 Invoice from Acumatica/ByDesign syncs to the other for AR/GL posting.
  7. 6 Payment from gateway syncs to Acumatica (AR302000) and ByDesign (Payment) for reconciliation.

Business Outcome

Accelerated order processing, reduced manual errors, real-time inventory accuracy, faster cash flow, and improved customer satisfaction.

Frequency

Real-time, Event-driven

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST, GET, PATCH /sap/byd/odata/v1/cust/SalesOrderCollection Create, retrieve, and update sales orders in ByDesign, often from Acumatica or an external eCommerce system.
POST, GET, PATCH /sap/byd/odata/v1/cust/CustomerCollection Manage customer master data in ByDesign, synchronizing with Acumatica's Customer entity.
GET, PATCH /sap/byd/odata/v1/cust/ProductCollection Retrieve product master data and update stock levels/pricing in ByDesign, often from Acumatica's Inventory Item.
POST, GET /sap/byd/odata/v1/cust/SupplierInvoiceCollection Create and retrieve supplier invoices in ByDesign, receiving from Acumatica's Vendor Bill.
POST /sap/byd/odata/v1/cust/PaymentAcknowledgementCollection Acknowledge incoming payments in ByDesign for reconciliation, triggered by Acumatica payment events.
POST, GET /sap/byd/odata/v1/cust/PurchaseOrderCollection Create and retrieve purchase orders in ByDesign, often syncing from Acumatica's POs.
POST, GET, PATCH /sap/byd/odata/v1/cust/EmployeeCollection Manage employee master data in ByDesign, synchronizing with Acumatica's Contact/Employee records.
POST, GET, PATCH /sap/byd/odata/v1/cust/ProjectCollection Manage project data in ByDesign, synchronizing with Acumatica's Project entity.

⚡ Transformation Logic

  • Field Mapping: Direct mapping of common fields (e.g., Customer Name, Order Date).
  • Value Lookups: Translating system-specific codes (e.g., Acumatica ItemClassID to ByDesign ProductCategory).
  • Data Type Conversion: Ensuring numeric, date, and boolean formats are consistent.
  • Concatenation/Splitting: Combining or separating fields (e.g., full address from multiple fields).
  • Conditional Logic: Applying rules based on data values (e.g., 'If Acumatica Order Status = 'Completed', then ByDesign Sales Order Status = 'Fulfilled').
  • Default Values: Assigning default values for non-mandatory fields if not provided by the source system.
  • Currency Conversion: Handling multi-currency transactions where necessary.

🛡️ Error Handling

  • API rate limit exceeded.
  • Authentication failures.
  • Data validation errors (e.g., invalid customer ID).
  • Network connectivity issues.
  • Schema mismatches after system updates.
  • Business logic failures (e.g., insufficient inventory).
  • Duplicate record creation attempts.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why integrate SAP Business ByDesign and Acumatica?
Integrating SAP Business ByDesign and Acumatica unifies your financial and operational data, eliminating silos, automating workflows (like order-to-cash and procure-to-pay), and providing a single source of truth for real-time business insights. This is crucial for businesses running specific processes or entities on different ERP platforms, seeking enhanced efficiency and scalability.

Data FAQs

▸ What kind of data can be synchronized between SAP ByDesign and Acumatica?
Commonly synchronized entities include Sales Orders, Customers, Products/Inventory Items, Supplier Invoices/Vendor Bills, Payments, Projects, and General Ledger entries. The integration supports both master data synchronization and transactional data flow, ensuring consistency across your entire business operation.

Technology FAQs

▸ How does an iPaaS facilitate this integration?
A modern iPaaS (Integration Platform as a Service) acts as the central orchestrator. It provides pre-built connectors for both SAP Business ByDesign and Acumatica, a visual low-code/no-code interface for designing workflows, robust data transformation capabilities, AI-assisted mapping, real-time monitoring, and comprehensive error handling. It abstracts the complexities of API interactions.

Performance FAQs

▸ Does the integration support real-time data synchronization?
Yes, leveraging Acumatica's Business Events and webhooks, combined with the iPaaS's event-driven architecture, enables near real-time data synchronization for critical transactions like sales orders or inventory updates. For SAP Business ByDesign, the iPaaS can efficiently poll for changes or utilize custom event services, ensuring minimal latency.

Troubleshooting FAQs

▸ How are data conflicts and errors handled?
The iPaaS implements a multi-layered error handling strategy including automated retries with exponential backoff for transient errors, dead-letter queues for persistent issues requiring manual review, and proactive alerts to relevant teams. Intelligent conflict resolution rules (e.g., 'last-write-wins', master data preference) are configured to manage data discrepancies.

Customization FAQs

▸ Can I customize the integration workflows and mappings?
Absolutely. The low-code/no-code iPaaS environment allows extensive customization. You can visually design complex workflows, define custom data transformations, add conditional logic, and extend mappings to include custom fields from both ERPs, all without writing extensive code. AI can also assist in generating these customizations.

Security FAQs

▸ What are the security considerations for this integration?
Security is paramount. The integration utilizes OAuth 2.0 for API authentication, TLS 1.2+ encryption for data in transit, AES-256 for data at rest, IP whitelisting, and strict access controls. Comprehensive audit trails and compliance with standards like GDPR and SOC 2 ensure your sensitive data is protected.

Business Value FAQs

▸ How does this integration provide ROI?
The integration delivers ROI through significant cost savings from reduced manual effort, improved operational efficiency, faster order-to-cash cycles, enhanced data accuracy, and better decision-making with unified data. It also mitigates risks associated with data inconsistencies and supports scalable business growth.
Pricing

Simple, transparent pricing for SAP Business ByDesign + Acumatica.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Business ByDesign + Acumatica integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo