Integration Hero
Connect™

Unify Your Enterprise: SAP Business ByDesign & Epicor Kinetic Integration

Break Down Silos, Automate Workflows, and Drive Growth with Intelligent iPaaS Connectivity for Your Mid-Market ERPs.

Get Pricing

See how it works
The Challenge

The Challenge of Disconnected ERPs: Why SAP ByDesign & Epicor Kinetic Need to Talk

Running two powerful, yet separate, ERP systems like SAP Business ByDesign and Epicor Kinetic creates inherent operational inefficiencies and data integrity risks. Without a robust integration strategy, your business faces a constant struggle to maintain consistency, execute seamless workflows, and gain a holistic view of your operations.

  • Manual data entry and reconciliation between SAP ByDesign's cloud ERP and Epicor Kinetic's manufacturing-focused capabilities.
  • Delayed or inconsistent customer, product, and financial data across sales, production, and accounting departments.
  • Lack of real-time visibility into inventory levels, order status, and financial performance.
  • Complex and error-prone procure-to-pay and order-to-cash processes spanning both systems.
  • Limited scalability and agility due to rigid, point-to-point integrations or heavy reliance on IT for every data flow.
Integration Diagram
Solution Illustration
The Solution

Intelligent Integration: Unlocking Synergies Between SAP ByDesign & Epicor Kinetic

Our iPaaS-driven solution provides a robust, flexible, and scalable framework to seamlessly connect SAP Business ByDesign and Epicor Kinetic. By leveraging advanced API management, low-code workflow automation, and AI-powered data intelligence, we transform your fragmented ERP landscape into a unified, high-performing ecosystem. This integration enables real-time data flow, automated business processes, and a single, accurate view of your entire organization.

  • Bi-directional, Real-time Data Synchronization
  • Low-Code/No-Code Workflow Automation for Business Users
  • AI-Powered Data Mapping, Validation, and Anomaly Detection
  • Pre-built Connectors and Templates for Both ERPs
  • Comprehensive Error Handling and Monitoring
Implementation Timeline

Go live with SAP Business ByDesign + Epicor Kinetic in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Business ByDesign and Epicor Kinetic, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Business ByDesign + Epicor Kinetic deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Bi-directional, Real-time Data Synchronization
  • Low-Code/No-Code Workflow Automation for Business Users
  • AI-Powered Data Mapping, Validation, and Anomaly Detection
  • Pre-built Connectors and Templates for Both ERPs
  • Comprehensive Error Handling and Monitoring
  • Scalable, Event-Driven Architecture
  • Centralized Integration Governance and Observability

Technical Integration Details: Connecting SAP ByDesign & Epicor Kinetic via iPaaS

Our integration solution leverages a modern iPaaS to provide robust, secure, and scalable connectivity between SAP Business ByDesign and Epicor Kinetic. We prioritize API-first and event-driven architectures to ensure real-time data synchronization and workflow automation, minimizing latency and maximizing operational efficiency.

Data Flow Steps

API Connection & Authentication: Securely connect to SAP ByDesign's OData/SOAP services using OAuth 2.0 or Basic Authentication, and Epicor Kinetic's RESTful APIs with OAuth 2.0. Implement robust token management and least privilege access.

Event Listener/Polling: Configure iPaaS to listen for real-time events (webhooks) from both systems (if supported for specific entities) or initiate scheduled polling for changes in key entities.

Data Extraction: Extract relevant data (e.g., Sales Order, Customer, Product, Invoice) from the source system using optimized API calls (batching, filtering, OData queries).

Schema Mapping & Transformation: Utilize the iPaaS's visual mapping engine to translate data fields and structures between the source and target ERPs. Apply business logic, data enrichment, and canonical transformations.

AI-Powered Validation: Employ AI to validate data quality, detect anomalies, and suggest corrections before data is pushed to the target system.

Data Loading: Create or update records in the target system using its respective APIs. Implement idempotent operations to prevent duplicates.

Error Handling & Monitoring: Log all transactions, implement automated retries with exponential backoff for transient errors, and route persistent errors to a dead-letter queue with alerts.

Reconciliation & Reporting: Provide dashboards for monitoring integration health, data flow status, and reconciliation reports to ensure data consistency.

Data Touchpoints

SAP ByDesign Sales Order <-> Epicor Kinetic Sales Order
SAP ByDesign Customer <-> Epicor Kinetic Customer
SAP ByDesign Product <-> Epicor Kinetic Part (Product)
SAP ByDesign Inventory <-> Epicor Kinetic Inventory
SAP ByDesign Supplier Invoice <-> Epicor Kinetic AP Invoice
SAP ByDesign Payment <-> Epicor Kinetic AR Invoice/Payment
SAP ByDesign General Ledger Entry <-> Epicor Kinetic GL Journal Entry
SAP ByDesign Project <-> Epicor Kinetic Job Header (Production Order)
SAP ByDesign Employee <-> Epicor Kinetic Employee (for cost tracking)

"Data flows bi-directionally between SAP Business ByDesign and Epicor Kinetic, orchestrated by the iPaaS. Events originating in one ERP (e.g., new Sales Order) trigger data extraction, transformation, AI validation, and creation/update in the other ERP. Master data like Customer and Product/Part is synchronized to maintain a unified view. All transactions are logged, monitored, and errors are managed centrally by the iPaaS."

Pricing

Simple, transparent pricing for SAP Business ByDesign + Epicor Kinetic.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Business ByDesign

Integrating SAP Business ByDesign fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Entities & Field-Level Mapping between SAP ByDesign and Epicor Kinetic

Effective integration hinges on precise mapping of business entities and their fields. Our iPaaS solution provides a visual canvas for mapping and transforming data between SAP Business ByDesign and Epicor Kinetic, ensuring semantic consistency and data integrity.

Customer

Harmonizing customer master data is fundamental for unified sales, service, and accounting processes across both ERPs.

SAP Business ByDesign Fields

ID Name Street City Country Email PhoneNumber AccountType SoldToPartyID ShipToPartyID

Epicor Kinetic Fields

CustNum (PK) CustID (Unique ID) Name Address ContactName PhoneNum EmailAddress CreditLimit ShipTo

Mapping Notes

Requires careful consideration of unique identifiers (ByDesign 'ID' vs Kinetic 'CustID'). Address fields often need normalization. Deduplication logic is critical when creating new customers to prevent duplicates. ByDesign distinguishes between Account and Contact Person, while Kinetic often consolidates. Map 'AccountType' to Kinetic's customer group or custom fields.

Next Steps

See SAP Business ByDesign + Epicor Kinetic integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

E-commerce Order-to-Cash Automation (Shopify to Kinetic to ByDesign)

Automate the entire sales order lifecycle from an eCommerce platform (e.g., Shopify) to Epicor Kinetic for manufacturing/fulfillment, and then synchronize financial data to SAP Business ByDesign for accounting and reporting. This ensures real-time inventory updates, accurate order processing, and streamlined revenue recognition.

Integration Steps:

  1. 0 New order placed on Shopify triggers a webhook event.
  2. 1 iPaaS captures the order, validates data, and creates a 'Sales Order' in Epicor Kinetic.
  3. 2 Kinetic allocates 'Part' inventory, updates 'OnHandQty', and initiates fulfillment.
  4. 3 Shipment ('Ship Head') details from Kinetic are sent back to Shopify and iPaaS.
  5. 4 iPaaS creates an 'AR Invoice' in Kinetic and a corresponding 'Customer Invoice' in SAP ByDesign.
  6. 5 Payment received in ByDesign is reconciled, and status updates flow back to Kinetic and Shopify.

Business Outcome

Faster order fulfillment, accurate inventory synchronization, reduced manual data entry, improved customer satisfaction with real-time updates.

Frequency

Real-time, Event-driven

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Financial Close
Automate the transfer of GL entries, invoices, and payments between SAP ByDesign and Epicor Kinetic, significantly reducing manual reconciliation and speeding up month-end close processes.
Enhanced Data Accuracy & Consistency
Establish a single source of truth for critical master data (Customer, Product/Part, Vendor) across both ERPs, eliminating discrepancies and improving decision-making.
Optimized Order-to-Cash Cycle
Streamline sales order processing, inventory allocation, fulfillment, and invoicing across systems, leading to faster order fulfillment and improved cash flow.
Streamlined Procure-to-Pay
Automate purchase order creation, goods receipt, and supplier invoice processing, enabling efficient three-way matching and timely payments.
Increased Operational Efficiency
Eliminate manual data entry, reduce human errors, and free up valuable resources to focus on strategic initiatives rather than repetitive tasks.
Real-time Business Visibility
Gain immediate access to consolidated financial, sales, and inventory data, empowering better forecasting, reporting, and strategic planning.
Agile & Scalable Integration
Leverage a low-code iPaaS to quickly adapt integrations to new business requirements and scale seamlessly as your company grows, without heavy IT overhead.
✨

Accelerated Financial Close

30% faster financial close cycle

📋 What You Get

Automate the transfer of GL entries, invoices, and payments between SAP ByDesign and Epicor Kinetic, significantly reducing manual reconciliation and speeding up month-end close processes.

💼 Business Impact

This benefit directly contributes to 30% faster improvement in financial close cycle, enabling your team to focus on high-value strategic initiatives.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST, GET, PATCH /sap/byd/odata/v1/cust/SalesOrderCollection Create, retrieve, and update sales orders for eCommerce or CRM integration. Used for Order-to-Cash flows.
POST, GET, PATCH /sap/byd/odata/v1/cust/CustomerCollection Manage customer master data, including creation and updates from CRM or web forms. Key for Customer 360.
GET, PATCH /sap/byd/odata/v1/cust/ProductCollection Retrieve product master data and update stock levels or pricing from external systems. Essential for Inventory Sync.
POST, GET /sap/byd/odata/v1/cust/SupplierInvoiceCollection Create and retrieve supplier invoices for automated procure-to-pay processes. Used in AP automation.
POST /sap/byd/odata/v1/cust/PaymentAcknowledgementCollection Acknowledge incoming payments from external payment gateways for reconciliation. Supports Payment Processing.
POST, GET, PATCH /sap/byd/odata/v1/cust/PurchaseOrderCollection Create, retrieve, and update purchase orders. Integral to Procure-to-Pay.

⚡ Transformation Logic

  • Data Type Conversion: Convert strings to numbers, dates to specific formats (e.g., 'YYYY-MM-DD').
  • Value Mapping: Translate picklist values (e.g., 'Open' in Kinetic to '01 - Open' in ByDesign).
  • Data Enrichment: Augment data with lookups from other systems or internal tables (e.g., add GL account based on product category).
  • Concatenation/Splitting: Combine or split fields (e.g., 'FirstName' and 'LastName' to 'ContactName').
  • Conditional Logic: Apply transformations based on specific conditions (e.g., apply different pricing rules for certain customer types).
  • Default Values: Assign default values for missing non-mandatory fields.

🛡️ Error Handling

  • Transient API Errors: Handled by automated retries with exponential backoff (e.g., 503 Service Unavailable).
  • Data Validation Errors: Data fails to meet target system's business rules; routed to dead-letter queue for review/correction.
  • Authentication Failures: Incorrect credentials or expired tokens; alerts sent for immediate action.
  • Schema Mismatch: Fields missing or data types incompatible; requires mapping adjustment.
  • Rate Limit Exceeded: iPaaS pauses and retries with backoff, or routes to a queue for throttled processing.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why should I integrate SAP Business ByDesign and Epicor Kinetic?
Integrating these two powerful ERPs eliminates data silos, automates manual processes, improves data accuracy, and provides a unified view of your business across financials, sales, inventory, and production. This is crucial for mid-sized businesses looking to scale efficiently without compromising data integrity or operational agility.

Technical FAQs

▸ What kind of data can be synchronized between SAP ByDesign and Epicor Kinetic?
Key entities that can be synchronized include Customer master data, Product/Part master data, Sales Orders, Purchase Orders, Inventory levels, Supplier Invoices (AP), Customer Invoices (AR), Payments, General Ledger entries, and Production Orders (Job Headers). The specific entities and direction of flow depend on your unique business processes.

iPaaS FAQs

▸ How does an iPaaS facilitate this integration?
A modern iPaaS (Integration Platform as a Service) acts as the central hub. It provides pre-built connectors for both ERPs, a low-code visual designer for building workflows, powerful data mapping and transformation engines, robust error handling, and centralized monitoring. It enables API-first, event-driven integration, ensuring real-time data flow and scalability.

Low-Code FAQs

▸ Can I use low-code/no-code tools for SAP ByDesign and Epicor Kinetic integrations?
Absolutely. Both SAP ByDesign's OData/SOAP services and Epicor Kinetic's RESTful APIs are highly compatible with low-code/no-code iPaaS platforms. These tools empower business analysts and citizen integrators to visually design, build, and deploy complex integration workflows without extensive coding, accelerating project delivery and reducing IT dependency.

AI FAQs

▸ How does AI enhance the integration process?
AI significantly enhances integration by providing intelligent mapping suggestions, automating data validation and anomaly detection, suggesting optimal business rules, and even auto-resolving common integration errors. This leads to higher data quality, fewer manual interventions, and more robust, self-healing integration flows.

Security FAQs

▸ What are the security considerations for integrating these ERPs?
Security is paramount. The integration uses OAuth 2.0 for API authentication, ensures all data in transit is encrypted with TLS 1.2+, and encrypts sensitive data at rest within the iPaaS. Best practices include IP whitelisting, least privilege access for service accounts, secure credential management, and comprehensive audit trails for all data exchanges.

Performance FAQs

▸ How are API rate limits managed for ByDesign and Kinetic?
The iPaaS intelligently manages API rate limits by implementing strategies such as exponential backoff for retries, batching multiple records into single API calls, using message queues to smooth out traffic spikes, and parallelizing independent integration flows. Proactive monitoring helps identify potential bottlenecks and adjust processing dynamically.

Implementation FAQs

▸ What is the typical implementation timeline for this integration?
The timeline varies based on complexity and the number of entities/workflows. However, leveraging a low-code iPaaS significantly reduces implementation time. Basic integrations can be operational in weeks, while comprehensive, multi-workflow scenarios typically range from 2-4 months, including discovery, design, development, testing, and deployment.
Pricing

Simple, transparent pricing for SAP Business ByDesign + Epicor Kinetic.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Business ByDesign + Epicor Kinetic integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo