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SAP Concur + Acumatica Integration

Clarity Connect™ integrates SAP Concur with Acumatica, automating business processes and data sharing. This robust integration connects your critical business systems to automate order processing, inventory management, and customer data synchronization.

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The Challenge

Connecting with Clarity Connect™

Clarity Connect™ links SAP Concur and Acumatica through automation and data sharing. Integrating these platforms benefits businesses by streamlining processes and connecting front-end and back-end systems.

Considerations when connecting these applications include security, performance, and physical access. We support both SaaS (Cloud) and On-Premises connection types.

Integration Diagram
Solution Illustration
The Solution

Seamless Integration

Our middleware platform ensures robust and reliable data transfer between SAP Concur and Acumatica.

Implementation Timeline

Go live with SAP Concur + Acumatica in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Acumatica, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Acumatica deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

Robust Integration Architecture: Concur & Acumatica

Our integration architecture is built on a modern Integration Platform as a Service (iPaaS), providing a scalable, secure, and resilient foundation for connecting SAP Concur and Acumatica. This event-driven approach ensures real-time data flow and maximum operational efficiency.

Data Flow Steps

Event-Driven Architecture: Leveraging Concur events (via polling/webhooks) and Acumatica Business Events.

Canonical Data Model: Establishing a standardized intermediate data format within the iPaaS.

Request-Reply (Asynchronous): For long-running operations or when immediate response isn't critical.

Batch Processing: For high-volume, non-real-time data transfers (e.g., daily corporate card feeds).

API Gateway: For centralized API management and security.

Data Touchpoints

iPaaS Runtime Engine: Executes integration workflows.
SAP Concur Connector: Handles API authentication, requests, and responses.
Acumatica Connector: Manages API interaction, including OAuth 2.0 and Business Events.
Data Transformation Engine: Maps and transforms data schemas.
Workflow Orchestration Engine: Manages complex business logic and conditional routing.
Message Queues: Ensures reliable message delivery and asynchronous processing.
Monitoring & Logging Service: Provides real-time visibility and audit trails.
Security Vault: Securely stores credentials and API keys.
AI/ML Services: For intelligent mapping, validation, and anomaly detection.

"Conceptual diagram shows SAP Concur and Acumatica as endpoints, connected via a central iPaaS. The iPaaS layer includes: Connectors (for Concur and Acumatica), a Transformation Engine (with AI/ML), a Workflow Orchestration Engine (low-code), a Monitoring & Alerting subsystem, and a Security & Governance layer. Data flows are depicted with arrows showing directionality (e.g., Concur Expense Report -> iPaaS -> Acumatica GL Batch)."

Pricing

Simple, transparent pricing for SAP Concur + Acumatica.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Concur

Integrating SAP Concur fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Expense Report (Concur) / General Ledger Batch (Acumatica)

A collection of approved expense entries in Concur, mapped to a financial posting batch in Acumatica for reimbursement or direct expense recording.

SAP Concur Fields

ReportID EmployeeID ReportName Status TotalAmount Currency SubmissionDate ApprovalDate GLPostingStatus ExpenseEntries (nested)

Acumatica Fields

BatchNbr Status Module LedgerID FinPeriodID CuryDebitTotal CuryCreditTotal Transactions (Journal Entries)

Mapping Notes

Concur's 'Approved' or 'Paid' status typically triggers GL posting. Each Concur Expense Entry transforms into a Journal Entry line within an Acumatica GL Batch. EmployeeID from Concur maps to an Acumatica Employee or Vendor (for reimbursement).

Next Steps

See SAP Concur + Acumatica integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Expense Report to Acumatica GL Posting

Streamline the entire expense management lifecycle from employee submission in Concur to automated posting in Acumatica's General Ledger.

Integration Steps:

  1. 0 Employee submits expense report in SAP Concur, with AI-driven receipt OCR and policy checks.
  2. 1 Report goes through Concur's approval workflow (manager, finance).
  3. 2 Upon final approval in Concur, an event triggers the iPaaS.
  4. 3 iPaaS retrieves the approved Expense Report and its Expense Entries from Concur.
  5. 4 Data is transformed, mapping Concur Expense Types and Cost Centers to Acumatica GL Accounts and Project IDs.
  6. 5 iPaaS creates a corresponding General Ledger Batch or Journal Entry in Acumatica.
  7. 6 Reimbursement payment initiated in Acumatica is optionally synced back to Concur for status visibility.

Business Outcome

Faster employee reimbursements, real-time GL visibility, reduced manual data entry and errors, improved compliance.

Frequency

Event-driven (upon Concur expense report final approval)

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose

⚡ Transformation Logic

  • Concur Expense Types to Acumatica GL Account segments (e.g., Travel -> 6XXX.XXX).
  • Concur Cost Centers to Acumatica Department IDs.
  • Concur EmployeeID to Acumatica EmployeeID or VendorID for reimbursement.
  • Currency conversion from Concur's transaction currency to Acumatica's base currency.
  • Mapping Concur Invoice Line Items to Acumatica Vendor Bill Detail lines.
  • Consolidating multiple Concur Expense Entries into a single Acumatica GL Batch with balanced debits/credits.
  • Harmonizing VendorID and VendorName between Concur and Acumatica, often leveraging Acumatica as the master.

🛡️ Error Handling

  • Concur API unavailability: Handled by retries with exponential backoff.
  • Invalid GL Account mapping: Alert finance, route to DLQ for manual correction.
  • Duplicate Vendor Bill: Prevented by idempotent design, or flagged for review.
  • Acumatica validation errors: Detailed error message returned, transaction rolled back, alerted.
  • Mismatched employee for reimbursement: Flagged for HR/Finance review.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why is a modern iPaaS essential for SAP Concur and Acumatica integration?
A modern iPaaS (Integration Platform as a Service) is crucial because it goes beyond simple point-to-point connections. It provides a centralized, scalable, and secure hub for orchestrating complex workflows, handling data mapping and transformation, managing API authentication, and providing robust error handling across both SAP Concur and Acumatica. This ensures data consistency, real-time synchronization, and reduces reliance on custom code.

AI Capabilities FAQs

▸ How does AI enhance SAP Concur and Acumatica workflows?
AI significantly augments integration by automating tasks like intelligent GL account mapping based on expense types and vendors, real-time policy compliance checks, anomaly detection for potential fraud in spending, and proactive identification of data discrepancies. This reduces manual effort, improves data accuracy, and provides actionable insights for better spend management.

Low-Code FAQs

▸ What are the benefits of low-code/no-code for Concur and Acumatica integrations?
Low-code/no-code tools empower finance and operations teams to build, modify, and optimize Concur-Acumatica workflows without extensive coding. This accelerates development cycles, reduces dependency on IT, and allows business users to quickly adapt automation to changing policies or operational needs, such as custom approval routing or data validation rules, using visual drag-and-drop interfaces.

Workflows FAQs

▸ How do you handle corporate credit card transaction reconciliation with Concur and Acumatica?
We automate this process by integrating with corporate card providers to import daily transaction feeds into Concur. The iPaaS then facilitates intelligent matching of these transactions with employee-submitted receipts and expense entries within Concur. Upon approval, the reconciled expenses are automatically posted to Acumatica's General Ledger or Accounts Payable as Vendor Bills, ensuring accurate reconciliation and reducing manual effort for finance teams.
▸ Can I integrate Concur with Acumatica for vendor invoice processing?
Yes, absolutely. Our integration solution automates the end-to-end vendor invoice process. Invoices captured and approved in Concur Invoice are automatically transformed and created as Vendor Bills in Acumatica's Accounts Payable module, complete with line-item details and GL coding. This streamlines your procure-to-pay cycle and ensures timely vendor payments.

Security FAQs

▸ What are the key security considerations for Concur and Acumatica API integrations?
Key security considerations include using OAuth 2.0 for secure API authentication, encrypting all data in transit (TLS 1.2+) and at rest, implementing the principle of least privilege for integration user accounts, and maintaining comprehensive audit trails. Regular security audits, IP whitelisting, and adherence to compliance standards like SOC 2, ISO 27001, and GDPR are also crucial.

Data Management FAQs

▸ How do you ensure data consistency between Concur, Acumatica, and potentially an HRIS?
By establishing an event-driven integration via an iPaaS. This ensures that master data like employee profiles (from HRIS), vendors, GL accounts, and cost centers (often from Acumatica) are automatically synchronized across all connected systems. Robust data validation rules and transformation logic within the iPaaS ensure that data remains consistent and accurate, preventing discrepancies and manual reconciliation efforts.

Technical FAQs

▸ What kind of error handling is implemented for Concur and Acumatica integrations?
Our integrations feature robust, multi-tiered error handling. This includes detailed logging of all API requests and responses, automated retry mechanisms with exponential backoff for transient errors, dead-letter queues (DLQs) for messages that fail after multiple retries, and proactive alerting to relevant teams (e.g., via email or Slack). A centralized monitoring dashboard provides real-time visibility into integration health and allows for quick identification and resolution of issues.
Pricing

Simple, transparent pricing for SAP Concur + Acumatica.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Concur + Acumatica integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo