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Unlock Seamless Spend Management: SAP Concur & Epicor E10 Integration

Automate expense reports, invoices, and corporate card reconciliation with real-time financial accuracy and compliance. Drive efficiency across your finance operations.

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The Challenge

The Disconnect: Manual Spend Management Slows Down Your Business

Managing expenses, invoices, and corporate card transactions across disparate systems like SAP Concur and Epicor E10 creates significant operational bottlenecks. Manual processes are costly, error-prone, and hinder real-time financial visibility, impacting strategic decision-making and compliance.

  • Manual Data Entry: Re-keying expense reports and invoices from Concur into Epicor E10 is time-consuming and prone to human error.
  • Delayed Financial Close: Discrepancies and manual reconciliation efforts prolong the monthly, quarterly, and annual financial close cycles.
  • Lack of Real-time Visibility: Finance teams struggle to get an up-to-date, consolidated view of spend, making budgeting and forecasting challenging.
  • Compliance & Audit Risks: Inconsistent data and fragmented audit trails increase the risk of non-compliance with regulations like SOX and internal policies.
  • Inefficient Corporate Card Reconciliation: Matching corporate card transactions to expense entries and posting them to the ERP is a complex, labor-intensive process.
  • Employee Dissatisfaction: Slow reimbursement processes due to manual approvals and data entry can frustrate employees.
Integration Diagram
Solution Illustration
The Solution

The Unified Solution: Intelligent Spend Management with Concur & Epicor E10

Our powerful iPaaS solution seamlessly connects SAP Concur with Epicor E10, creating an automated, intelligent, and real-time financial ecosystem. This integration centralizes your spend data, streamlines workflows, and ensures financial accuracy from expense submission to ERP posting.

  • Automated Expense Report to Epicor E10 GL/AP Posting
  • Real-time Vendor Invoice Synchronization
  • Intelligent Corporate Card Transaction Reconciliation
  • Centralized Employee & Cost Center Master Data
  • AI-Powered Data Mapping & Validation
Implementation Timeline

Go live with SAP Concur + Epicor E10 in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Epicor E10, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Epicor E10 deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Automated Expense Report to Epicor E10 GL/AP Posting
  • Real-time Vendor Invoice Synchronization
  • Intelligent Corporate Card Transaction Reconciliation
  • Centralized Employee & Cost Center Master Data
  • AI-Powered Data Mapping & Validation
  • Low-Code Workflow Customization
  • Comprehensive Error Handling & Monitoring
  • Secure & Compliant Data Exchange
Pricing

Simple, transparent pricing for SAP Concur + Epicor E10.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Concur

Integrating SAP Concur fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Expense Report / AP Invoice

Mapping SAP Concur's approved Expense Reports to Epicor E10's Accounts Payable Invoices for employee reimbursement or direct GL postings.

SAP Concur Fields

[field, ReportID],[description, Unique identifier for the expense report.] [field, EmployeeID],[description, ID of the employee submitting the report.] [field, TotalAmount],[description, Total amount of the expense report.] [field, Currency],[description, Currency of the report.] [field, SubmissionDate],[description, Date the report was submitted.] [field, ApprovalDate],[description, Date the report was fully approved.] [field, GLPostingStatus],[description, Status indicating readiness for ERP posting.] [field, Expense Entries (nested)],[description, Individual line items with details like ExpenseType, Amount, GLAccountCode, CostCenter.]

Epicor E10 Fields

[field, InvoiceNum],[description, Epicor-generated or external invoice number.] [field, VendorNum],[description, Epicor Vendor ID for the employee.] [field, InvoiceDate],[description, Date of the invoice (Concur Submission/Approval Date).] [field, InvoiceAmt],[description, Total amount of the AP invoice.] [field, DueDate],[description, Payment due date (based on vendor terms).] [field, GLAccount],[description, General Ledger account for posting.] [field, Description],[description, Invoice description (e.g., 'Concur Expense Report [ReportID]').] [field, InvoiceLine (nested)],[description, Individual line items for each expense entry.]

Mapping Notes

Concur's `Expense Report` maps to an `AP Invoice` (for reimbursement) or `GL Journal Entry` (for direct GL posting) in Epicor E10. Each `Expense Entry` within a report maps to an `Invoice Line` in Epicor. `EmployeeID` from Concur must map to an existing `VendorNum` in Epicor E10 (where employees are set up as vendors for reimbursement). `ExpenseType` in Concur must map to the correct `GLAccount` and `CostCenter` in Epicor E10. AI-assisted mapping is crucial for this complex transformation.

Next Steps

See SAP Concur + Epicor E10 integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Expense Report Posting to Epicor E10

Seamlessly transfer approved SAP Concur expense reports and individual expense entries to Epicor E10 for accurate general ledger posting and employee reimbursement via Accounts Payable.

Integration Steps:

  1. 0 Employee submits expense report in Concur.
  2. 1 Report undergoes approval workflow in Concur.
  3. 2 Upon final approval in Concur, an event triggers the iPaaS.
  4. 3 iPaaS extracts Concur Expense Report and Expense Entry data, including receipts.
  5. 4 Data is transformed and mapped to Epicor E10's AP Invoice or GL Journal Entry format.
  6. 5 New AP Invoices (for reimbursements) or GL Journal Entries are created in Epicor E10.
  7. 6 Payment status from Epicor E10 can be synchronized back to Concur (optional).

Business Outcome

Reduced manual data entry, faster employee reimbursements, accurate GL postings, and improved compliance.

Frequency

Real-time (upon Concur approval) or scheduled batch (e.g., daily).

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Financial Close
Automate manual data entry and reconciliation tasks, significantly reducing the time spent on month-end, quarter-end, and year-end closes.
Enhanced Data Accuracy & Consistency
Eliminate human errors from manual data entry and ensure harmonized master data (GL accounts, cost centers, vendors) across Concur and Epicor E10.
Real-time Spend Visibility
Gain immediate insights into company-wide expenses and invoices, empowering better budgeting, forecasting, and strategic decision-making.
Streamlined Compliance & Audit Readiness
Maintain comprehensive audit trails, enforce policy rules automatically, and ensure data integrity for seamless compliance with SOX, GDPR, and internal policies.
Boosted Finance Team Productivity
Free up your finance professionals from repetitive administrative tasks, allowing them to focus on strategic analysis and value-added activities.
Faster Employee Reimbursements
Automate the entire expense reimbursement process, leading to quicker payments and improved employee satisfaction.
Optimized Cash Flow Management
With accurate, real-time AP data and spend forecasts, you can better manage your working capital and optimize payment schedules.
✨

Accelerated Financial Close

30-50% Faster Close Cycles

📋 What You Get

Automate manual data entry and reconciliation tasks, significantly reducing the time spent on month-end, quarter-end, and year-end closes.

💼 Business Impact

This benefit directly contributes to 30-50% improvement in Faster Close Cycles, enabling your team to focus on high-value strategic initiatives.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v3.0/expense/reports Retrieve approved expense reports for posting to Epicor E10.
GET /v3.0/expense/entries Retrieve individual expense entries within reports.
GET, POST, PUT /v3.0/invoice/invoices Access approved vendor invoices for transfer to Epicor E10 AP.
GET, POST, PUT /v3.0/common/users Provision and manage user profiles, often for vendor creation in Epicor E10.
GET /v3.0/common/lists Retrieve custom lists (e.g., cost centers, GL accounts) from Concur or update them from Epicor E10.
POST /v3.0/financial/glentries Post general ledger entries for approved expenses and invoices (alternative to AP invoice).

⚡ Transformation Logic

  • GL Account Mapping: Concur `ExpenseType` to Epicor E10 `GLAccount` based on predefined lookup tables and AI suggestions.
  • Cost Center Mapping: Concur `CostCenter` to Epicor E10 `GL Account` segment or dedicated Cost Center field, ensuring consistency.
  • Employee-to-Vendor Conversion: Concur `EmployeeID` mapped to Epicor E10 `VendorID` for employee reimbursement, ensuring correct payment details.
  • Invoice Number Generation: For Concur expense reports, generate unique `AP Invoice` numbers in Epicor E10. For Concur vendor invoices, use the original `InvoiceNumber`.
  • Date Formatting: Convert Concur date formats to Epicor E10's required date format.
  • Amount & Currency Conversion: Handle multi-currency transactions and convert to Epicor E10's base currency if needed, applying corporate exchange rates.
  • Receipt Management: Store Concur receipt links or actual documents in Epicor E10 (e.g., as attachments to AP Invoices) or an integrated DMS for auditability.

🛡️ Error Handling

  • Concur API Unavailable: iPaaS initiates retries with exponential backoff.
  • Invalid GL Account in Epicor E10: Transaction routed to DLQ, alert sent to finance.
  • Mismatched Employee/Vendor ID: Transaction held, alert for master data correction.
  • Epicor E10 Database Lock: Retries until lock is released or timeout reached.
  • Duplicate Expense Report/Invoice: Idempotent processing prevents re-creation; warning logged.
  • Policy Violation (undetected by Concur): AI validation flags anomaly, transaction held for review.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

No FAQs available for this integration pair.
Pricing

Simple, transparent pricing for SAP Concur + Epicor E10.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Concur + Epicor E10 integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo