Unify Spend Management & ERP: SAP Concur + Dynamics NAV Integration
Automate expense, invoice, and master data synchronization for real-time financial control and compliance, powered by AI-driven iPaaS.
The Disconnect: Manual Spend Management & ERP Silos
Without a robust integration, managing expenses and invoices across SAP Concur and Microsoft Dynamics NAV creates significant operational hurdles, leading to delays, errors, and a lack of financial clarity.
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Delayed Financial Close: Manual reconciliation of expense reports and invoices from Concur into NAV prolongs month-end close processes.
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Data Inaccuracy & Duplication: Human error in data entry leads to inconsistent GL postings, incorrect vendor payments, and unreliable financial reports.
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Lack of Real-time Spend Visibility: Finance teams struggle to get an accurate, up-to-the-minute view of company spending, hindering budget control and forecasting.
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Compliance & Audit Risks: Disjointed data trails make it challenging to demonstrate policy compliance and provide clear audit documentation.
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Inefficient Corporate Card Reconciliation: Manually matching corporate card transactions to employee expenses is time-consuming and prone to errors.
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Outdated Master Data: Inconsistent employee, vendor, cost center, and GL account data between systems causes workflow breakdowns and reporting issues.
The Integrated Advantage: SAP Concur + Dynamics NAV with iPaaS
Our AI-powered iPaaS solution bridges the gap between SAP Concur and Microsoft Dynamics NAV, creating a unified, intelligent ecosystem for spend management and financial operations. We automate data flow, ensure accuracy, and empower your finance team with real-time insights.
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Automated Expense Report to GL Posting in NAV
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Streamlined Invoice Processing & Payment Sync
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Intelligent Corporate Card Transaction Reconciliation
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Real-time Employee & Master Data Synchronization
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AI-driven Policy Compliance & Anomaly Detection
Comprehensive Solution Details
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Automated Expense Report to GL Posting in NAV
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Streamlined Invoice Processing & Payment Sync
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Intelligent Corporate Card Transaction Reconciliation
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Real-time Employee & Master Data Synchronization
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AI-driven Policy Compliance & Anomaly Detection
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Low-code/No-code Workflow Customization
Deep Dive: Integration Architecture & Data Flow
Our integration solution is built on a modern iPaaS foundation, providing a robust, scalable, and secure bridge between SAP Concur and Microsoft Dynamics NAV. It orchestrates complex data flows, ensuring accuracy and efficiency.
Data Flow Steps
Connection Establishment: Secure API connections are established with SAP Concur (OAuth 2.0) and Microsoft Dynamics NAV (OData/SOAP web services) via pre-built, optimized connectors.
Event Listener/Polling: The iPaaS continuously monitors Concur for key events (e.g., approved expense reports, approved invoices) or polls for changes in NAV master data (e.g., new GL accounts, cost centers).
Data Extraction: Relevant data payloads are extracted from the source system, leveraging API filtering and batching for efficiency.
Canonicalization & Transformation: Raw data is transformed into a canonical format. This involves field mapping, data type conversion, and applying business logic (e.g., GL account lookups, currency conversion). AI assists in suggesting and validating these transformations.
Validation & Enrichment: Data is validated against predefined rules and enriched with additional information (e.g., matching Concur VendorID to NAV Vendor No.). Anomaly detection flags suspicious transactions.
Target System Ingestion: Transformed and validated data is then pushed to the target system via its APIs, ensuring all mandatory fields are populated correctly.
Status Update & Reconciliation: The integration updates the source system with the processing status (e.g., 'Posted to ERP' in Concur) and logs all transactions for auditability and reconciliation.
Data Touchpoints
"Concur (Expense Reports, Invoices, Users) → iPaaS (Extract, Transform, Validate, AI-Assist) → Microsoft Dynamics NAV (GL Entries, Purchase Invoices, Vendor Master, User Master). Bidirectional flow for master data sync (e.g., Cost Centers, GL Accounts from NAV to Concur)."
Simple, transparent pricing for SAP Concur + Microsoft Dynamics NAV.
Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.
How Middleware Integration Works
See SAP Concur + Microsoft Dynamics NAV integration in action.
Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.
Integration Use Cases
Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.
Automated Expense Report to General Ledger Posting
Seamlessly transfer approved expense reports from SAP Concur directly into Microsoft Dynamics NAV as General Ledger entries, ensuring accurate financial reconciliation and faster close cycles.
Integration Steps:
- 0 Employee submits expense report in Concur.
- 1 Report undergoes approval workflow in Concur.
- 2 Upon final approval, iPaaS triggers data extraction from Concur.
- 3 iPaaS maps Concur Expense Report (ExpenseEntry, GLAccountCode, CostCenter) to NAV General Ledger Entry (G/L Account No., Amount, Description, Posting Date).
- 4 AI assists with GL account categorization and anomaly detection during mapping.
- 5 Validated data is posted to NAV's General Ledger.
- 6 Concur GLPostingStatus is updated via API.
Business Outcome
Accelerated financial close, reduced manual data entry errors, real-time spend visibility.
Event-driven (on approval), or scheduled batch (hourly/daily)
API Endpoints & Data Logic
Technical details for developers and architects.
⚡ Transformation Logic
- GL Account Mapping: Concur 'ExpenseType' fields are mapped to specific NAV 'G/L Account No.' using a configurable lookup table, with AI suggesting optimal matches.
- Dimension Mapping: Concur 'CostCenter' values are mapped to NAV 'Dimension Code' for accurate departmental allocation.
- Date Formatting: Dates from Concur (e.g., 'SubmissionDate', 'InvoiceDate') are converted to NAV's expected date formats.
- Currency Conversion: For multi-currency transactions, appropriate exchange rates are applied (either from Concur or a central exchange rate service) before posting to NAV.
- Vendor Harmonization: Concur 'VendorID' is matched to NAV 'Vendor No.', with logic to create new vendors in NAV if they don't exist, and update Concur's 'ERP_VendorID'.
- Line Item Aggregation: Multiple Concur Expense Entries can be aggregated into fewer NAV GL entries based on common GL accounts and dimensions to reduce transaction volume in NAV.
🛡️ Error Handling
- Invalid GL Account: Concur expense uses a GL account not present in NAV.
- Duplicate Invoice: An invoice with the same number from the same vendor already exists in NAV.
- Rate Limit Exceeded: Concur API temporarily blocks requests due to high volume.
- Data Type Mismatch: Concur field data type doesn't match NAV's expected type.
- Network Interruption: Temporary connectivity loss between iPaaS and either system.
Simple, transparent pricing for SAP Concur + Microsoft Dynamics NAV.
Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.
Simple, transparent pricing for SAP Concur + Microsoft Dynamics NAV.
Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.
See SAP Concur + Microsoft Dynamics NAV integration in action.
Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.