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SAP Concur + Sage 100 Integration

Clarity Connect™ integrates SAP Concur with Sage 100, automating business processes and data sharing. This robust integration connects your critical business systems to automate order processing, inventory management, and customer data synchronization.

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The Challenge

Connecting with Clarity Connect™

Clarity Connect™ links SAP Concur and Sage 100 through automation and data sharing. Integrating these platforms benefits businesses by streamlining processes and connecting front-end and back-end systems.

Considerations when connecting these applications include security, performance, and physical access. We support both SaaS (Cloud) and On-Premises connection types.

Integration Diagram
Solution Illustration
The Solution

Seamless Integration

Our middleware platform ensures robust and reliable data transfer between SAP Concur and Sage 100.

  • Seamless mapping and synchronization of custom fields defined in SAP Concur (e.g., custom expense fields, invoice attributes) to corresponding custom fields or flex fields in Sage 100 (e.g., GLJournalDetail custom fields, APInvoiceHeader comments).
  • The iPaaS visual mapping canvas allows easy inclusion and transformation of these custom data points.
Implementation Timeline

Go live with SAP Concur + Sage 100 in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Sage 100, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Sage 100 deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Seamless mapping and synchronization of custom fields defined in SAP Concur (e.g., custom expense fields, invoice attributes) to corresponding custom fields or flex fields in Sage 100 (e.g., GLJournalDetail custom fields, APInvoiceHeader comments).
  • The iPaaS visual mapping canvas allows easy inclusion and transformation of these custom data points.

Robust & Scalable Integration Architecture

The integration architecture centers around a modern iPaaS, providing a resilient, scalable, and secure backbone for connecting SAP Concur and Sage 100. This approach replaces fragile point-to-point integrations with a managed, observable, and adaptable platform.

Data Flow Steps

Event-Driven Architecture: Utilize Concur webhooks (where available) or change data capture (CDC) mechanisms to trigger real-time updates, minimizing polling and latency.

Canonical Data Model: Define a standardized internal data model within the iPaaS for common entities (e.g., 'Expense', 'Invoice', 'Vendor') to simplify mapping and future integrations.

Batch Processing for High Volume: For non-real-time, high-volume data (e.g., daily corporate card feeds, large data extracts), use efficient batching strategies to optimize API calls and reduce load.

Idempotent Operations: Design integrations such that repeated execution of an operation (e.g., due to retries) produces the same result, preventing duplicate data creation.

Data Touchpoints

iPaaS Platform: The central hub for orchestration, data transformation, and API management.
SAP Concur Connectors: Pre-built or custom connectors utilizing Concur's v3.0 APIs and OAuth 2.0.
Sage 100 Connectors: Specialized connectors wrapping Sage 100's BOI or leveraging secure ODBC/SQL access.
Workflow Engine: Manages the sequence of integration steps, conditional logic, and error handling.
Data Mapping & Transformation Engine: Visually maps and transforms data schemas between systems.
AI Services: Integrated AI/ML for OCR, GL mapping suggestions, anomaly detection, and data validation.
Monitoring & Alerting System: Provides real-time visibility into integration health and notifies on issues.
Secure Credential Vault: Stores API keys, tokens, and database credentials securely.
API Gateway: Manages API access, rate limiting, and security for exposed endpoints.

"Conceptual Diagram: SAP Concur <--> iPaaS <--> Sage 100. iPaaS includes: Connectors (Concur, Sage 100), Workflow Engine, Data Mapper/Transformer, AI Services, Monitoring & Logging, API Gateway, Credential Vault. External components: Corporate Card Providers, HRIS (feeding Concur), BI/Data Warehouse (pulling from iPaaS)."

Pricing

Simple, transparent pricing for SAP Concur + Sage 100.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Concur

Integrating SAP Concur fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Expense Report / GL_JournalHeader/Detail

Mapping individual expense reports and their line items from Concur to General Ledger Journal Entries in Sage 100.

SAP Concur Fields

[field, ReportID],[description, Unique identifier for the expense report.] [field, EmployeeID],[description, ID of the employee submitting the report.] [field, ReportName],[description, Descriptive name of the report.] [field, Status],[description, Current status (e.g., Submitted, Approved, Paid).] [field, TotalAmount],[description, Total amount of the expense report.] [field, SubmissionDate],[description, Date the report was submitted.] [field, ApprovalDate],[description, Date the report was approved.] [field, GLPostingStatus],[description, Status of posting to ERP.]

Sage 100 Fields

[field, JournalNo],[description, Unique journal entry number.] [field, TransactionDate],[description, Date of the financial transaction.] [field, SourceJournal],[description, Source module (e.g., 'EX' for expenses).] [field, Comment],[description, Description of the journal entry.] [field, AccountKey],[description, GL Account key for detail lines.] [field, DebitAmount],[description, Debit amount for the line item.] [field, CreditAmount],[description, Credit amount for the line item.] [field, ReferenceNumber],[description, Reference to Concur ReportID.]

Mapping Notes

Concur's 'Expense Report' header typically maps to Sage 100's 'GLJournalHeader'. Each 'Expense Entry' within a Concur report maps to a 'GLJournalDetail' line. A clearing account for employee reimbursements and corresponding expense accounts will be debited/credited. EmployeeID from Concur might be used as a dimension or reference in Sage 100.

Next Steps

See SAP Concur + Sage 100 integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Expense Report to GL Posting

Streamline the flow of approved employee expense reports from Concur directly into Sage 100's General Ledger, ensuring accurate coding and timely reimbursement processing.

Integration Steps:

  1. 0 Employee submits expense report in Concur.
  2. 1 Expense report goes through Concur's approval workflow.
  3. 2 Upon final approval, iPaaS triggers an event.
  4. 3 iPaaS extracts Expense Report and Expense Entry data from Concur.
  5. 4 Data is transformed and mapped to Sage 100 GL_JournalHeader/Detail entities.
  6. 5 GL Journal Entry is automatically created in Sage 100.
  7. 6 Reimbursement initiated either from Concur or Sage 100, with status synced back.

Business Outcome

Faster employee reimbursements, accurate GL postings, reduced manual effort for finance, improved compliance.

Frequency

Real-time (upon approval) or configurable batch.

Implementation Timeline

Go live with SAP Concur + Sage 100 in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Sage 100, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Sage 100 deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v3.0/expense/reports Retrieve, create, or update expense reports and their statuses for GL posting.
GET, POST, PUT /v3.0/expense/entries Manage individual expense entries within reports, including details and attachments.
GET, POST, PUT /v3.0/invoice/invoices Access and manage vendor invoices, including creation, approval status, and line items for AP posting.
GET, POST, PUT /v3.0/common/users Provision and manage user profiles, including employee details for master data sync.
GET /v3.0/common/lists Retrieve and manage custom lists used for expense types, cost centers (sync from Sage 100).
GET, POST, PUT /v3.0/common/vendors Synchronize and manage vendor master data for invoice processing (bidirectional with Sage 100).
POST /v3.0/financial/glentries Post general ledger entries for approved expenses and invoices.
POST /v3.0/reporting/extracts Request and retrieve large data extracts for advanced analytics in BI tools.

⚡ Transformation Logic

  • Map Concur 'ExpenseType' to Sage 100 'GL_Account.AccountNumber' based on predefined lookup tables.
  • Convert all Concur expense amounts to Sage 100's base currency using daily exchange rates.
  • Concatenate Concur 'FirstName' and 'LastName' to create 'VendorName' for employee reimbursements in Sage 100 'AP_Vendor'.
  • Translate Concur 'Status' (e.g., 'Approved', 'Paid') to corresponding Sage 100 financial posting triggers or status indicators.
  • Generate unique Sage 100 'JournalNo' or 'InvoiceNo' while referencing Concur's original ID in a custom field or comment.
  • Aggregate multiple Concur 'Expense Entries' into balanced 'GL_JournalDetail' debit/credit lines for Sage 100.

🛡️ Error Handling

  • Sage 100 is temporarily unavailable (transient error - retry).
  • Invalid GL account code from Concur (data validation error - alert, DLQ).
  • Duplicate invoice number already exists in Sage 100 (business rule conflict - alert, DLQ).
  • Concur API rate limit exceeded (throttle, retry with backoff).
  • Missing mandatory fields in Concur data for Sage 100 posting (data integrity error - alert, DLQ).
Pricing

Simple, transparent pricing for SAP Concur + Sage 100.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Integration FAQs

▸ Why is an iPaaS crucial for SAP Concur and Sage 100 integration?
A modern iPaaS is essential because it provides a centralized, scalable, and secure platform to connect disparate systems like Concur and Sage 100. It overcomes Sage 100's lack of native REST APIs by wrapping its BOI/ODBC interfaces, offers robust data mapping, workflow orchestration, AI capabilities, and comprehensive error handling. This ensures reliable, real-time data flow without complex point-to-point coding.

Expense Management FAQs

▸ How does this integration handle employee expense reimbursements?
Approved expense reports from SAP Concur are automatically transformed and posted as General Ledger journal entries in Sage 100. For direct employee reimbursements, the iPaaS can either create or update AP_Vendor records for employees in Sage 100, or manage a clearing account with employee details in GL journal comments. This ensures timely and accurate reimbursement processing.

Corporate Cards FAQs

▸ Can corporate credit card transactions be automatically reconciled?
Yes. Corporate card transactions imported into SAP Concur are matched with employee expense entries. Once reconciled and approved in Concur, the iPaaS automatically extracts this data and posts it as appropriate GL journal entries in Sage 100, significantly reducing manual reconciliation effort for finance teams.

AI & Automation FAQs

▸ What role does AI play in this Concur-Sage 100 integration?
AI augments several aspects: automated OCR for receipt and invoice data extraction in Concur, intelligent suggestions for GL account mapping based on expense types and vendors, real-time policy compliance checks, and anomaly detection to flag potential fraud or errors in financial postings before they reach Sage 100. This enhances accuracy and efficiency.

Security & Compliance FAQs

▸ How do you ensure data security and compliance for financial data?
Security is paramount. We utilize OAuth 2.0 for Concur authentication, encrypt all data in transit (TLS 1.2+) and at rest, implement the principle of least privilege for integration user accounts, and maintain comprehensive audit trails. The iPaaS platform is designed to comply with standards like SOC 2, ISO 27001, GDPR, and supports SOX requirements for financial controls.

Customization FAQs

▸ Can I customize the integration workflows and data mappings?
Absolutely. Our iPaaS provides low-code/no-code tools that empower business users to customize workflows, define specific data transformation rules, and map custom fields between Concur and Sage 100. This allows for flexible adaptation to unique business processes and evolving financial policies without extensive coding.

Master Data FAQs

▸ How are Sage 100 GL Accounts and Cost Centers synchronized with Concur?
Typically, Sage 100 acts as the master for GL Accounts and Cost Centers. The iPaaS extracts this master data from Sage 100 and synchronizes it with Concur's custom lists. This ensures that employees are selecting valid and up-to-date GL codes and cost centers when submitting expenses or processing invoices in Concur, maintaining financial reporting consistency.

Monitoring & Error Handling FAQs

▸ What kind of error handling and monitoring is in place?
Our integrations feature robust error handling, including detailed logging of all transactions, automated retry mechanisms with exponential backoff for transient API errors, and dead-letter queues for unprocessable messages. A centralized monitoring dashboard provides real-time visibility into integration health, allowing for proactive alerts and quick resolution of any issues.
Implementation Timeline

Go live with SAP Concur + Sage 100 in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Sage 100, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Sage 100 deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for SAP Concur + Sage 100.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Concur + Sage 100 integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo