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Unify Spend Management: SAP Concur & Sage 50 Integration

Automate expense reports, vendor invoices, and GL postings for unparalleled financial accuracy and efficiency.

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The Challenge

The Disconnect Between Spend Management & Accounting

Managing employee expenses and vendor invoices is critical, but a manual or disjointed process between SAP Concur and Sage 50 creates significant operational bottlenecks, financial inaccuracies, and compliance risks.

  • Manual re-entry of approved Concur expense reports and invoices into Sage 50.
  • Discrepancies between expense data in Concur and financial records in Sage 50.
  • Delayed employee reimbursements and vendor payments due to slow processing.
  • Lack of real-time visibility into overall company spend and cash flow.
  • Difficulty in reconciling corporate card transactions with expense entries.
  • Challenges in maintaining consistent GL account and cost center mapping.
Integration Diagram
Solution Illustration
The Solution

Intelligent Automation: Bridging SAP Concur and Sage 50 with iPaaS

Our powerful iPaaS solution seamlessly connects SAP Concur with Sage 50, creating an intelligent, automated financial ecosystem. This integration ensures that every approved expense report and vendor invoice flows accurately and efficiently into your accounting system, transforming your spend management and accounts payable processes.

  • Automated Expense Report to Sage 50 GL/AP Posting
  • Real-time Vendor Invoice Synchronization
  • Corporate Card Transaction Reconciliation Automation
  • Dynamic Employee and Vendor Master Data Sync
  • Customizable GL Account and Cost Center Mapping
Implementation Timeline

Go live with SAP Concur + Sage 50 in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Sage 50, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Sage 50 deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Automated Expense Report to Sage 50 GL/AP Posting
  • Real-time Vendor Invoice Synchronization
  • Corporate Card Transaction Reconciliation Automation
  • Dynamic Employee and Vendor Master Data Sync
  • Customizable GL Account and Cost Center Mapping
  • Comprehensive Error Handling & Alerting

Technical Integration Details & Data Flow

Our iPaaS-driven integration provides a robust, scalable, and secure framework for connecting SAP Concur and Sage 50. It leverages the best available API capabilities from both systems to ensure efficient and accurate data exchange.

Data Flow Steps

Connectors: Establish secure, authenticated connections to SAP Concur (OAuth 2.0) and Sage 50 (via proprietary SDK/API or secure local agent for desktop versions).

Event Listeners/Polling: iPaaS continuously monitors Concur for key events (e.g., Expense Report Approved, Invoice Approved) or polls for changes.

Data Extraction: Upon trigger, relevant data (Expense Report, Expense Entries, Invoice, Vendor) is extracted from Concur via its APIs.

Transformation & Mapping: The iPaaS's visual mapping engine transforms Concur's data schema into Sage 50's required format. This includes mapping Concur Expense Types to Sage 50 GL Accounts, Concur Users to Sage 50 Vendors (for reimbursement), and Concur Vendors to Sage 50 Vendors.

Validation: Data is validated against Sage 50's business rules (e.g., mandatory fields, data types) before posting.

Posting to Sage 50: Transformed and validated data is posted to Sage 50, typically creating Journal Entries, Purchase Invoices, or updating Vendor records.

Status Update & Reconciliation: Sage 50's response (e.g., newly created Invoice ID, posting status) is captured and used to update the corresponding record in Concur, providing end-to-end traceability.

Error Handling & Alerting: Any failures during extraction, transformation, or posting are logged, trigger retry mechanisms, and alert administrators.

Data Touchpoints

SAP Concur: Expense Reports, Expense Entries, Receipts, Users, Vendors, Invoices, Company Card Transactions, Cost Centers, GL Accounts, Approval Workflows, Policy Rules.
Sage 50: Customers, Vendors, Items/Products, Sales Orders, Purchase Orders, Sales Invoices, Purchase Invoices, Payments/Receipts, General Ledger Accounts, Journal Entries.

"SAP Concur (Expense Reports, Invoices, Users) --> [iPaaS: Event Trigger, Extract, Transform, Validate, Map] --> Sage 50 (Journal Entries, Purchase Invoices, Vendors, Customers) <-- [iPaaS: Status Update, Error Handling] <-- SAP Concur"

Pricing

Simple, transparent pricing for SAP Concur + Sage 50.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Concur

Integrating SAP Concur fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Entities & Field-Level Mapping

Precise data mapping is crucial for accurate financial reporting. Our iPaaS provides a visual canvas to map key entities and their fields between SAP Concur and Sage 50, ensuring data integrity and consistency.

Expense Report / Journal Entry / Purchase Invoice

Approved expense reports from Concur are transferred to Sage 50 as financial transactions.

SAP Concur Fields

[field, ReportID],[description, Unique identifier for the expense report.] [field, EmployeeID],[description, ID of the employee submitting.] [field, ReportName],[description, Name/description of the report.] [field, Status],[description, Approval status (e.g., Approved, Paid).] [field, TotalAmount],[description, Total amount of the report.] [field, SubmissionDate],[description, Date submitted.] [field, GLPostingStatus],[description, Status after ERP posting.]

Sage 50 Fields

[field, JournalEntryID],[description, Unique ID for journal entry.] [field, Date],[description, Posting date.] [field, Description],[description, Description of the entry.] [field, LineItems (GLAccountID, DebitAmount, CreditAmount)],[description, Detailed GL postings.] [field, PurchaseInvoiceID],[description, Unique ID for purchase invoice.] [field, VendorID],[description, Linked employee (as vendor).] [field, TotalAmount],[description, Total invoice amount.]

Mapping Notes

Concur's 'ReportID' often maps to a reference field in Sage 50's Journal Entry or Purchase Invoice for traceability. 'EmployeeID' needs to map to a 'VendorID' in Sage 50 for reimbursement purposes. Each 'Expense Entry' within the report translates to a line item in the Sage 50 transaction, mapping 'ExpenseType' to 'GLAccountID'.

Next Steps

See SAP Concur + Sage 50 integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Expense Report to Sage 50 General Ledger Posting

Automate the transfer of approved SAP Concur expense reports and their detailed entries into Sage 50 as journal entries or purchase invoices for reimbursement, ensuring accurate GL account allocation and cost center tracking.

Integration Steps:

  1. 0 Concur: Employee submits Expense Report.
  2. 1 Concur: Report approved by manager/finance.
  3. 2 iPaaS: Event trigger captures 'Approved' status.
  4. 3 iPaaS: Fetches Expense Report, Entries, Receipts from Concur.
  5. 4 iPaaS: Maps Concur Expense Types, Cost Centers, Employee (as Vendor) to Sage 50 GL Accounts and Vendor records.
  6. 5 Sage 50: Creates Journal Entry or Purchase Invoice (for employee reimbursement).
  7. 6 iPaaS: Updates Concur Expense Report with Sage 50 posting reference and status.

Business Outcome

Reduced manual data entry, faster employee reimbursements, accurate and timely financial reporting.

Frequency

Near real-time (event-driven on approval)

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Financial Close
Automate the posting of approved expenses and invoices directly into Sage 50, significantly reducing the time spent on manual data entry and reconciliation, leading to faster month-end closes.
Enhanced Data Accuracy
Eliminate human error from manual data re-entry with automated, validated data transfers, ensuring consistency between Concur's spend data and Sage 50's financial records.
Reduced Operational Costs
Free up your finance team from tedious data entry and reconciliation tasks, allowing them to focus on strategic analysis and higher-value activities.
Real-time Spend Visibility
Gain up-to-date insights into employee expenses and vendor liabilities by ensuring timely synchronization of data from Concur into Sage 50.
Improved Compliance & Audit Readiness
Maintain comprehensive audit trails for all financial transactions, ensuring policy compliance and simplifying the audit process with consistent, linked data.
Faster Employee Reimbursements
Streamline the entire expense reimbursement process, from submission in Concur to payment processing in Sage 50, improving employee satisfaction.
✨

Accelerated Financial Close

30% Faster Close Cycle

📋 What You Get

Automate the posting of approved expenses and invoices directly into Sage 50, significantly reducing the time spent on manual data entry and reconciliation, leading to faster month-end closes.

💼 Business Impact

This benefit directly contributes to 30% improvement in Faster Close Cycle, enabling your team to focus on high-value strategic initiatives.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v3.0/expense/reports Manage expense reports.
GET, POST, PUT /v3.0/expense/entries Manage individual expense entries.
GET, POST, PUT /v3.0/invoice/invoices Access and manage vendor invoices.
GET, POST, PUT /v3.0/common/users Provision and manage user profiles.
GET, POST, PUT /v3.0/common/vendors Synchronize and manage vendor master data.
POST /v3.0/financial/glentries Post general ledger entries for approved expenses and invoices.

⚡ Transformation Logic

  • GL Account Mapping: Concur 'ExpenseType' to Sage 50 'GLAccountID' via a configurable lookup table.
  • Employee to Vendor Mapping: Concur 'EmployeeID' to Sage 50 'VendorID' for reimbursements, ensuring employees are set up as vendors.
  • Currency Conversion: Automatically convert Concur amounts to Sage 50's base currency using real-time or historical exchange rates.
  • Date Formatting: Standardize date formats (e.g., YYYY-MM-DD) for Sage 50 compliance.
  • Description Enrichment: Combine multiple Concur fields (e.g., 'ReportName', 'VendorName', 'Description') into a single, comprehensive Sage 50 transaction description.
  • Line Item Aggregation: Consolidate multiple expense entries into a single Sage 50 Journal Entry, ensuring balanced debits and credits.

🛡️ Error Handling

  • Concur API rate limit exceeded.
  • Sage 50 GL account not found or inactive.
  • Employee not set up as Vendor in Sage 50.
  • Mandatory field missing during Sage 50 posting.
  • Network connectivity issues between iPaaS and Sage 50 (for on-premise).
  • Duplicate invoice number for a vendor in Sage 50.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Integration FAQs

▸ Why is a modern iPaaS essential for SAP Concur and Sage 50 integration?
Sage 50, particularly desktop versions, often has a traditional architecture. A modern iPaaS abstracts this complexity, providing a unified, API-first layer that enables real-time, event-driven integrations, robust error handling, data transformation, and low-code/no-code capabilities not native to either system. It ensures scalability, security, and manageability for complex enterprise environments.

AI & Automation FAQs

▸ How does AI enhance Concur and Sage 50 integration workflows?
AI augments workflows by automating tasks like receipt OCR and data extraction from Concur, intelligently suggesting GL account codes for Sage 50, performing real-time policy compliance checks, detecting anomalies or potential fraud in spending patterns, and even suggesting fixes for common integration errors. This significantly reduces manual effort and improves data accuracy.

Workflow Automation FAQs

▸ Can I integrate corporate credit card transactions from Concur into Sage 50?
Absolutely. The iPaaS automates this by importing daily transaction feeds from corporate card providers into Concur. It then facilitates intelligent matching of these transactions with employee-submitted receipts and approved expense entries, ensuring accurate reconciliation and posting into Sage 50's General Ledger, significantly reducing manual effort for finance teams.

Data Mapping FAQs

▸ How do you ensure data consistency between Concur expense types and Sage 50 GL accounts?
Our integration platform uses a configurable, visual mapping engine to define explicit relationships between Concur expense types, cost centers, and Sage 50 General Ledger accounts. This mapping can be augmented by AI suggestions and includes robust validation rules to ensure that every expense or invoice line item is posted to the correct GL account in Sage 50.

Technical FAQs

▸ What kind of error handling is implemented for this integration?
The integration includes robust error handling with detailed logging, automated retry mechanisms (e.g., exponential backoff for transient API errors), and dead-letter queues for unprocessable messages. A centralized monitoring dashboard provides real-time visibility into integration failures, allowing for quick identification and resolution, ensuring data eventual consistency.

Customization FAQs

▸ Can I customize the integration workflows without extensive coding?
Yes, a core advantage of our solution is its low-code/no-code capabilities. Finance and operations teams can use intuitive drag-and-drop interfaces to build, modify, and optimize Concur-related workflows. This accelerates development cycles, reduces reliance on IT, and allows business users to quickly adapt automation to changing policies or operational needs.

Security & Compliance FAQs

▸ How do you handle security and compliance for sensitive financial data?
Security is paramount. We use OAuth 2.0 for secure Concur authentication, encrypt all data in transit (TLS 1.2+) and at rest, implement the principle of least privilege for integration user accounts, and maintain comprehensive audit trails. Our iPaaS platform is SOC 2 and ISO 27001 compliant, ensuring adherence to financial regulations like GDPR and SOX.

Challenges FAQs

▸ What are the common challenges when integrating Concur with an accounting system like Sage 50?
Common challenges include differing data schemas, inconsistent GL account structures, managing employee profiles as vendors in Sage 50 for reimbursements, handling multi-currency transactions, ensuring real-time status updates, and robust error handling. Our iPaaS is specifically designed to address these complexities with flexible mapping, transformation, and reconciliation capabilities.
Pricing

Simple, transparent pricing for SAP Concur + Sage 50.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Concur + Sage 50 integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo