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Unlock Seamless Financial Operations: SAP Concur & SAP Integration

Automate Expense, Invoice, and Spend Management with a Unified iPaaS Solution, Driving Efficiency and Compliance Across Your Enterprise.

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The Challenge

The Disconnect: Manual Spend Management Slows Down Your Business

Without a robust integration between SAP Concur and your SAP ERP, critical financial processes become fragmented, leading to operational bottlenecks, compliance risks, and a lack of real-time spend visibility. Manual efforts drain resources and introduce costly errors.

  • Manual data entry of expense reports and invoices into SAP ERP.
  • Delayed expense reimbursements and vendor payments impacting employee satisfaction and vendor relationships.
  • Inconsistent GL account and cost center mapping between Concur and SAP, leading to reconciliation challenges.
  • Lack of real-time visibility into overall corporate spend, hindering budget management and forecasting.
  • Compliance risks due to scattered audit trails and manual policy enforcement.
  • Inefficient corporate card reconciliation processes, consuming valuable finance team time.
  • Outdated employee master data in Concur, causing approval workflow errors and provisioning delays.
Integration Diagram
Solution Illustration
The Solution

Unified Spend & Finance: The SAP Concur & SAP iPaaS Integration

Our iPaaS-driven solution acts as the central intelligence hub, connecting SAP Concur's powerful spend management capabilities directly with your SAP ERP (S/4HANA or ECC). It orchestrates real-time, event-driven data flows, automating every step from expense submission to financial posting, ensuring accuracy, compliance, and unprecedented efficiency.

  • Pre-built, customizable connectors for SAP Concur and SAP ERP.
  • Visual, drag-and-drop workflow designer for complex process automation.
  • Real-time, event-driven data synchronization capabilities.
  • Advanced data mapping and transformation engine.
  • Comprehensive error handling and monitoring dashboards.
Implementation Timeline

Go live with SAP Concur + SAP in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and SAP, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + SAP deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Pre-built, customizable connectors for SAP Concur and SAP ERP.
  • Visual, drag-and-drop workflow designer for complex process automation.
  • Real-time, event-driven data synchronization capabilities.
  • Advanced data mapping and transformation engine.
  • Comprehensive error handling and monitoring dashboards.
  • AI-powered mapping suggestions and anomaly detection.
  • Secure, scalable, and compliant integration architecture.

Technical Integration Overview: Concur & SAP

Our iPaaS solution provides a robust, scalable, and secure framework for connecting SAP Concur and SAP. It leverages the best of both systems' API capabilities, orchestrating complex data flows with precision and intelligence to ensure data integrity and real-time synchronization.

Data Flow Steps

Connectors: Utilize pre-built, optimized connectors for SAP Concur (OAuth 2.0) and SAP (OData, BAPI, RFC, IDoc, Cloud Connector).

Event Listener: Configure the iPaaS to listen for critical business events from Concur (e.g., Expense Report Approved via webhooks or polling with change detection) and SAP (e.g., SAP Event Mesh for S/4HANA Cloud, or outbound IDocs for ECC).

Data Extraction: Extract relevant data entities (e.g., Expense Report, Invoice, User, Company Card Transaction) from the source system.

Data Transformation & Mapping: Visually map source fields to target fields, applying necessary transformations (e.g., currency conversion, date formatting, value lookups for GL accounts/cost centers). AI-assisted mapping suggests optimal connections.

Business Logic & Validation: Implement business rules (e.g., policy checks, mandatory field validation, amount limits) and data quality checks within the iPaaS flow.

Data Loading: Securely push transformed and validated data to the target system's appropriate API endpoint (e.g., SAP Journal Entry OData API, Concur User API). Batching and bulk APIs are utilized for performance.

Error Handling & Monitoring: Implement comprehensive error handling with automated retries, dead-letter queues, and real-time alerts. Centralized dashboards provide visibility into integration health.

Status Updates & Reconciliation: Update the source system with the status of the transaction in the target system (e.g., SAP GL Posting Status back to Concur Expense Report).

Data Touchpoints

SAP Concur: Expense Reports, Expense Entries, Receipts, Invoices, Users, Vendors, Company Card Transactions, GL Accounts, Cost Centers.
SAP: General Ledger Accounts, Business Partners (Customers/Vendors), Invoices (Customer/Vendor), Payments, Materials, Cost Centers, Employee Master Data (via HRIS).

"SAP Concur <-> iPaaS <-> SAP ERP (S/4HANA/ECC) with bidirectional data flow for expenses, invoices, user data, and financial postings."

Pricing

Simple, transparent pricing for SAP Concur + SAP.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Concur

Integrating SAP Concur fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Data Entities & Intelligent Mapping

The integration focuses on harmonizing critical financial and master data entities between SAP Concur and SAP. Our iPaaS provides granular control over field-level mapping, ensuring data consistency and accuracy.

Expense Report / Journal Entry

Approved expense reports from Concur are transformed into financial journal entries or supplier invoices in SAP.

SAP Concur Fields

ReportID EmployeeID TotalAmount Currency SubmissionDate ApprovalDate GLPostingStatus Expense Entries (Amount, ExpenseType, GLAccountCode, CostCenter)

SAP Fields

JournalEntryID CompanyCode PostingDate Currency TotalAmount GLAccount CostCenter ProfitCenter ReferenceDocument (Concur ReportID)

Mapping Notes

Expense Report header maps to Journal Entry header. Each Expense Entry maps to a line item. Concur's ExpenseType requires mapping to specific SAP GL Accounts. EmployeeID maps to the relevant SAP Employee/Business Partner for cost allocation.

Next Steps

See SAP Concur + SAP integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Expense Report to GL Posting

Streamline the entire expense lifecycle from submission in Concur to automatic posting in SAP's General Ledger. This eliminates manual data entry and ensures accurate financial records.

Integration Steps:

  1. 0 Employee submits Expense Report in Concur.
  2. 1 Concur routes report for approval based on policy.
  3. 2 Approved Expense Report triggers iPaaS event.
  4. 3 iPaaS extracts Expense Report and Expense Entry details, including Receipt data and GL Account/Cost Center allocations.
  5. 4 Data is transformed and mapped to SAP's Journal Entry structure.
  6. 5 iPaaS posts financial document to SAP FI/CO (e.g., AJournalEntry or BAPIACCDOCUMENTPOST).
  7. 6 Concur is updated with ERP Posting Status and Payment Transaction details.

Business Outcome

Accelerated expense reimbursement, reduced manual posting errors, real-time GL visibility, improved compliance.

Frequency

Event-driven (upon approval), near real-time

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Financial Close
Automate the posting of expense reports and invoices to SAP, significantly reducing manual data entry and reconciliation time.
Reduced Operational Costs
Eliminate manual tasks, minimize errors, and optimize resource allocation across finance and operations teams.
Enhanced Spend Visibility
Gain real-time, unified insights into all corporate spend by integrating Concur data directly into SAP for comprehensive reporting and analytics.
Improved Compliance & Auditability
Enforce policy rules automatically, maintain comprehensive audit trails, and ensure data consistency for regulatory compliance (SOX, GDPR).
Greater Data Accuracy
Minimize human error through automated data transfer, validation, and AI-assisted mapping between Concur and SAP.
Faster Employee Reimbursements
Streamline the entire expense approval and payment process, improving employee satisfaction and productivity.
✨

Accelerated Financial Close

30% Faster Financial Close

📋 What You Get

Automate the posting of expense reports and invoices to SAP, significantly reducing manual data entry and reconciliation time.

💼 Business Impact

This benefit directly contributes to 30% Faster improvement in Financial Close, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with SAP Concur + SAP in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and SAP, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + SAP deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v3.0/expense/reports Retrieve, create, or update expense reports and their statuses.
GET, POST, PUT /v3.0/expense/entries Manage individual expense entries within reports, including details and attachments.
GET, POST, PUT /v3.0/invoice/invoices Access and manage vendor invoices, including creation, approval status, and line items.
GET, POST, PUT /v3.0/common/users Provision and manage user profiles, including employee details, roles, and permissions.
GET /v3.0/common/lists Retrieve and manage custom lists used for expense types, cost centers, etc.
GET, POST, PUT /v3.0/common/vendors Synchronize and manage vendor master data for invoice processing.
POST /v3.0/financial/glentries Post general ledger entries for approved expenses and invoices.
POST /v3.0/reporting/extracts Request and retrieve large data extracts for analytics and warehousing.

⚡ Transformation Logic

  • GL Account Mapping: Concur Expense Types and Invoice line item descriptions are mapped to specific SAP GL Accounts using lookup tables or AI suggestions.
  • Cost Center Harmonization: Concur Cost Centers are mapped to corresponding SAP Cost Centers, ensuring consistency in financial allocations.
  • Vendor ID Matching: Concur Vendor IDs are matched and synchronized with SAP Business Partner IDs (Supplier role) to prevent duplicates.
  • Employee ID Synchronization: Employee IDs from HRIS (via SAP) are used to provision and update users in Concur.
  • Currency Conversion: Automated currency conversion using real-time rates or predefined exchange rates.
  • Date Formatting: Standardization of date formats for compatibility between systems.
  • Policy Compliance Checks: Enforcing Concur policy rules during data transformation before posting to SAP.

🛡️ Error Handling

  • SAP API rate limit exceeded (handled by queuing/retries).
  • Invalid GL Account or Cost Center in SAP (routed to dead-letter, alert).
  • Network connectivity issues (handled by retries).
  • Duplicate Invoice Number in SAP (conflict resolution, alert).
  • Concur policy violation detected post-approval (alert, optional reversal/correction workflow).
Pricing

Simple, transparent pricing for SAP Concur + SAP.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why is a modern iPaaS essential for SAP Concur and SAP integration?
A modern iPaaS (Integration Platform as a Service) moves beyond simple point-to-point connections, offering a centralized hub for all Concur and SAP integrations. It provides robust capabilities for data mapping, workflow orchestration, API management, error handling, and security, essential for complex enterprise environments. This ensures scalable, resilient, and auditable data flow, accelerating financial processes and improving compliance.

AI Capabilities FAQs

▸ How does AI enhance SAP Concur to SAP integration workflows?
AI augments Concur to SAP workflows by automating tasks like receipt OCR and data extraction, intelligently suggesting GL account codes based on expense types and vendors, performing real-time policy compliance checks, detecting anomalies or potential fraud in spending patterns, and even assisting in auto-generating integration flows. This significantly reduces manual effort, improves data accuracy, and provides proactive insights for better spend management and financial posting.

Technical Compatibility FAQs

▸ Can I integrate SAP Concur with my existing SAP ERP system, whether S/4HANA or ECC?
Absolutely. Our modern iPaaS platform provides pre-built connectors and robust API capabilities to seamlessly integrate SAP Concur with both SAP S/4HANA (Cloud or on-premise) and older SAP ECC systems. For S/4HANA, we leverage OData and event-driven APIs (like SAP Event Mesh). For ECC, we utilize BAPIs, RFCs, and IDocs, securely connected via SAP Cloud Connector. This enables automated posting of approved expense reports and invoices to the General Ledger and Accounts Payable, ensuring financial data consistency and accelerating the close process.

Low-Code FAQs

▸ What are the benefits of low-code/no-code for Concur-SAP integrations?
Low-code/no-code tools empower finance and operations teams to build and modify Concur-SAP workflows without extensive coding. This accelerates development cycles, reduces reliance on IT, and allows business users to quickly adapt automation to changing policies or operational needs, such as custom approval routing, new GL account mappings, or specific data validation rules. It democratizes integration and fosters agility.

Workflows FAQs

▸ How do you handle corporate credit card transaction reconciliation with Concur and SAP?
We automate this process by integrating with corporate card providers to import daily transaction feeds into Concur. The iPaaS facilitates intelligent matching of these transactions with employee-submitted receipts and expense entries within Concur. Once reconciled and approved, the transactions are posted to SAP (e.g., as part of GL entries or specific clearing accounts), ensuring accurate financial reconciliation and reducing manual effort for finance teams.

Security FAQs

▸ What are the key security considerations for Concur and SAP API integrations?
Key considerations include using OAuth 2.0 for secure authentication (for Concur and modern SAP APIs), encrypting all data in transit (TLS 1.2+) and at rest, implementing the principle of least privilege for integration user accounts, and maintaining comprehensive audit trails. Secure credential management, SAP Cloud Connector for on-premise systems, and adherence to compliance standards like SOC 2, ISO 27001, GDPR, and SOX are also crucial.

Master Data FAQs

▸ How can I ensure data consistency between Concur, SAP, and my HRIS (e.g., Workday, SuccessFactors)?
By establishing an event-driven integration between your HRIS, iPaaS, Concur, and SAP. This ensures that employee onboarding, profile updates (like department or manager changes), and offboarding events in the HRIS automatically trigger real-time provisioning or updates in Concur and relevant SAP modules (like Business Partner for employee roles), maintaining accurate employee data and approval hierarchies across all systems.

Performance FAQs

▸ How do you manage Concur and SAP API rate limits for high-volume integrations?
We implement strategies such as intelligent batching of requests, queuing mechanisms to manage API call bursts, and parallel processing within the iPaaS. This ensures efficient utilization of both Concur's and SAP's APIs while respecting rate limits, preventing service interruptions and maintaining high throughput for critical data synchronization. Our monitoring tools provide real-time visibility into API consumption.
Implementation Timeline

Go live with SAP Concur + SAP in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and SAP, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + SAP deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for SAP Concur + SAP.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Concur + SAP integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo