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Unify Spend & ERP: SAP Concur & Syspro Integration

Automate expense, invoice, and corporate card management directly within your Syspro ERP. Drive efficiency, accuracy, and compliance.

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The Challenge

The Disconnect Between Spend Management and Your ERP

Managing employee expenses and vendor invoices is critical, but when SAP Concur operates in isolation from your Syspro ERP, it creates significant operational bottlenecks and financial risks. Manual data transfer is a drain on resources and a breeding ground for errors.

  • Manual data entry of expense reports and invoices into Syspro.
  • Delayed financial closes due to reconciliation efforts.
  • Inaccurate GL postings and cost center allocations.
  • Lack of real-time visibility into company-wide spend.
  • Compliance risks from inconsistent data and audit trails.
  • Inefficient corporate card reconciliation processes.
  • Outdated employee and vendor master data across systems.
Integration Diagram
Solution Illustration
The Solution

Unify SAP Concur & Syspro with Intelligent iPaaS Integration

Our powerful iPaaS solution bridges the gap between SAP Concur and Syspro, automating critical financial workflows and ensuring data consistency across your enterprise. By leveraging a modern, event-driven architecture, we connect your spend management to your ERP, transforming how you track, approve, and post expenses and invoices.

  • Automated Expense Report & Invoice Posting
  • Corporate Card Transaction Reconciliation
  • Bi-directional Master Data Synchronization
  • Real-time Spend Visibility & Analytics Readiness
  • Customizable Approval Workflows
Implementation Timeline

Go live with SAP Concur + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Automated Expense Report & Invoice Posting
  • Corporate Card Transaction Reconciliation
  • Bi-directional Master Data Synchronization
  • Real-time Spend Visibility & Analytics Readiness
  • Customizable Approval Workflows
  • Comprehensive Error Handling & Monitoring

Technical Integration Details: SAP Concur & Syspro

Our iPaaS solution provides a robust, scalable, and secure framework for connecting SAP Concur and Syspro. It leverages the strengths of both platforms' APIs, ensuring efficient data exchange and workflow orchestration.

Data Flow Steps

Connectors & Authentication: Securely establish connections to SAP Concur using OAuth 2.0 and Syspro using Harmony API Keys/OAuth 2.0 via dedicated iPaaS connectors.

Event Listener/Polling: Configure iPaaS to listen for Concur events (e.g., expense approval webhooks) or poll Concur APIs for new/updated records (e.g., approved expense reports, invoices). For Syspro, trigger flows based on internal Syspro events or scheduled queries.

Data Extraction: Extract relevant entities and their fields (e.g., Concur Expense Report, Expense Entry, Invoice; Syspro GL Account, Vendor, Customer).

Data Transformation & Mapping: Utilize the iPaaS's visual mapping canvas to transform Concur data structures to align with Syspro's schema. This includes complex lookups, conditional logic, and AI-assisted field suggestions.

Data Validation: Implement pre-posting validation rules to ensure data integrity before pushing to Syspro (e.g., valid GL accounts, existing vendors).

Data Loading: Invoke Syspro Harmony APIs (e.g., `GeneralLedger/JournalEntry`, `AccountsReceivable/Payment`) to create or update records.

Error Handling & Monitoring: Capture API responses, log errors, implement retry logic, and send alerts for failed transactions. Provide a centralized dashboard for integration health.

Status Updates: Update Concur with Syspro's processing status (e.g., GLPostingStatus, Payment Status) for end-to-end visibility.

Data Touchpoints

Concur Expense Report <-> Syspro Journal Entry/AP Invoice
Concur Expense Entry <-> Syspro GL Account Line Item
Concur Invoice <-> Syspro Accounts Payable Invoice
Concur User/Employee <-> Syspro Customer/Internal Employee Record
Concur Vendor <-> Syspro Supplier Master
Concur Cost Center <-> Syspro Cost Center/Dimension
Concur GL Account <-> Syspro GL Account
Concur Company Card Transaction <-> Syspro GL Posting (after reconciliation)

"Concur (Expense Reports, Invoices, Corporate Card Transactions) → iPaaS (Extract, Transform, Validate, Orchestrate, AI Assist) ↔ Syspro (GL, AP, Master Data, Inventory) → Data Warehouse/BI (Analytics)"

Pricing

Simple, transparent pricing for SAP Concur + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Concur

Integrating SAP Concur fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Data Entities & Field-Level Mappings

Successful integration hinges on precise mapping of core entities between SAP Concur and Syspro. Our iPaaS provides a visual, low-code interface to define these mappings, ensuring data integrity and consistency.

Expense Report

A collection of individual expense entries submitted by an employee for approval and reimbursement in Concur, which needs to be posted to Syspro's General Ledger or Accounts Payable.

SAP Concur Fields

ReportID (Concur) EmployeeID (Concur) ReportName Status (Approved, Submitted, Paid) TotalAmount Currency SubmissionDate ApprovalDate GLPostingStatus

Syspro Fields

JournalEntryNumber (Syspro) Reference (e.g., Concur ReportID) GLAccount (Syspro, from Expense Entry lines) CostCenter (Syspro, from Expense Entry lines) Debit/Credit Amount TransactionDate (Syspro) SupplierCode (Syspro, if posting as AP Invoice) InvoiceNumber (Syspro, if posting as AP Invoice)

Mapping Notes

Concur's `ReportID` is typically mapped to a `Reference` field in Syspro's Journal Entry. `TotalAmount` is derived from sum of `Expense Entry` amounts. `Status` in Concur dictates when to trigger posting to Syspro. `EmployeeID` needs to map to a Syspro internal employee code or be associated with a Syspro Vendor for reimbursement.

Next Steps

See SAP Concur + Syspro integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Expense Report Submission, Approval & Syspro GL Posting

Employees submit expense reports in SAP Concur, which are then routed for approval. Upon final approval, the iPaaS automatically extracts the expense data, maps it to the correct Syspro GL accounts and cost centers, and posts it as a journal entry or AP invoice in Syspro.

Integration Steps:

  1. 0 Employee captures receipts via Concur mobile app, AI extracts data.
  2. 1 Expense report submitted and routed through Concur's approval workflow.
  3. 2 Final approval in Concur triggers an event in the iPaaS.
  4. 3 iPaaS retrieves Concur Expense Report (ReportID, EmployeeID, TotalAmount, GLPostingStatus) and Expense Entries (EntryID, ExpenseType, Amount, GLAccountCode, CostCenter).
  5. 4 Data is transformed: Concur ExpenseType to Syspro GL Account (e.g., 'Meals' to '50010 - Travel & Entertainment'), Concur CostCenter to Syspro Cost Center.
  6. 5 iPaaS creates a Journal Entry in Syspro via `/api/harmony/2.0/GeneralLedger/JournalEntry` or an AP Invoice.
  7. 6 Syspro posts the transaction, and the GLPostingStatus in Concur is updated.
  8. 7 Finance team monitors integration dashboards for success or error logs.

Business Outcome

Real-time visibility of expenses in Syspro, reduced manual data entry and reconciliation, faster employee reimbursements, improved budget control.

Frequency

Event-driven (upon Concur approval), or hourly batch for high volume.

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Financial Close
Automate the posting of approved expenses and invoices directly to Syspro, significantly reducing manual reconciliation time and speeding up your monthly close process.
Enhanced Data Accuracy & Compliance
Eliminate manual data entry errors and ensure consistent application of GL accounts, cost centers, and policy rules, improving financial reporting accuracy and audit readiness.
Real-time Spend Visibility
Gain immediate insights into company-wide spend by centralizing expense and invoice data in Syspro, enabling proactive budget management and cost control.
Streamlined Corporate Card Reconciliation
Automate the matching and allocation of corporate card transactions in Concur, simplifying reconciliation and reducing the administrative burden on finance teams.
Improved Operational Efficiency
Free up valuable finance team resources from repetitive tasks, allowing them to focus on strategic analysis and higher-value activities.
Consistent Master Data Management
Ensure employee, vendor, cost center, and GL account data is always up-to-date and harmonized across Concur and Syspro, eliminating data silos and discrepancies.
✨

Accelerated Financial Close

30% Faster Close Cycle

📋 What You Get

Automate the posting of approved expenses and invoices directly to Syspro, significantly reducing manual reconciliation time and speeding up your monthly close process.

💼 Business Impact

This benefit directly contributes to 30% improvement in Faster Close Cycle, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with SAP Concur + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v3.0/expense/reports Retrieve, create, or update expense reports and their statuses for posting to Syspro.
GET, POST, PUT /v3.0/expense/entries Manage individual expense entries within reports, essential for detailed GL posting.
GET, POST, PUT /v3.0/invoice/invoices Access and manage vendor invoices, including creation, approval status, and line items for Syspro AP.
GET, POST, PUT /v3.0/common/users Provision and manage user profiles, including employee details for master data sync.
GET /v3.0/common/lists Retrieve and manage custom lists (e.g., GL Accounts, Cost Centers) for Concur configuration.
GET, POST, PUT /v3.0/common/vendors Synchronize and manage vendor master data for invoice processing and supplier management.
POST /v3.0/financial/glentries Post general ledger entries for approved expenses and invoices (alternative to direct Syspro GL if Concur acts as GL source).
POST /v3.0/reporting/extracts Request and retrieve large data extracts for analytics and warehousing, complementing Syspro data.

⚡ Transformation Logic

  • Expense Type to GL Account Mapping: Concur `ExpenseType` values are mapped to specific Syspro `AccountNumber`s (e.g., 'Airfare' -> '50000-TravelExpense').
  • Cost Center Harmonization: Concur `CostCenter` IDs are mapped to corresponding Syspro `CostCenter` dimensions.
  • Vendor ID Reconciliation: Concur `VendorID` is matched or mapped to an existing Syspro `SupplierCode`. If no match, a new Syspro `Supplier` record might be created.
  • Employee ID Alignment: Concur `EmployeeID` is linked to a Syspro internal employee or a Syspro `Customer/Supplier` for reimbursement.
  • Amount & Currency Conversion: Ensure numerical amounts are correctly formatted and currency conversions are handled if multi-currency transactions are present.
  • Date Formatting: Standardize date formats (e.g., YYYY-MM-DD) for compatibility.
  • Conditional Logic: Apply rules like 'If ExpenseType is 'Personal', do not post to Syspro GL'.
  • Aggregation: Sum Concur `Expense Entry` amounts to derive `TotalAmount` for Syspro `Journal Entry` header.

🛡️ Error Handling

  • Concur API rate limit exceeded (handled by queuing/retries).
  • Syspro `GL Account` not found/inactive (flagged for manual correction or default assignment).
  • Mismatch between Concur `VendorID` and Syspro `SupplierCode` (requires lookup or new `Supplier` creation).
  • Network connectivity issues between iPaaS and Concur/Syspro (handled by retries).
  • Data validation failure (e.g., negative expense amount) preventing Syspro posting.
Pricing

Simple, transparent pricing for SAP Concur + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Integration FAQs

▸ Why is a modern iPaaS essential for SAP Concur and Syspro integration?
A modern iPaaS (Integration Platform as a Service) is crucial because it moves beyond simple point-to-point connections. It offers a centralized, scalable hub for all Concur and Syspro integrations, providing robust capabilities for data mapping, workflow orchestration, API management, comprehensive error handling, and security. This ensures scalable, resilient, and auditable data flow essential for complex enterprise environments, unlike fragile custom code.

AI & Automation FAQs

▸ How does AI enhance SAP Concur to Syspro workflows?
AI significantly augments workflows by automating tasks like intelligent GL account code suggestions based on Concur expense types and vendor data, performing real-time policy compliance checks, detecting anomalies or potential fraud in spending patterns, and suggesting optimal field mappings during setup. This drastically reduces manual effort, improves data accuracy, and provides proactive insights for better spend management.

Low-Code/No-Code FAQs

▸ What are the benefits of low-code/no-code for Concur and Syspro integrations?
Low-code/no-code tools empower finance and operations teams to build and modify Concur-Syspro workflows without extensive coding. This accelerates development cycles, reduces reliance on IT, and allows business users to quickly adapt automation to changing policies or operational needs, such as custom approval routing, data validation rules, or new expense categories, ensuring agility and faster time-to-value.

Financial Workflows FAQs

▸ How do you handle corporate credit card transaction reconciliation with Concur and Syspro?
We automate this by integrating with corporate card providers to import daily transaction feeds into Concur. Our iPaaS then facilitates intelligent matching of these transactions with employee-submitted receipts and expense entries within Concur. Once reconciled and approved, the expense data is transformed and posted to Syspro's General Ledger, ensuring accurate financial recording and significantly reducing manual effort for finance teams.

Security & Compliance FAQs

▸ What are the key security considerations for Concur and Syspro API integrations?
Key considerations include using OAuth 2.0 for secure authentication to both Concur and Syspro Harmony APIs, encrypting all data in transit (TLS 1.2+) and at rest, implementing the principle of least privilege for integration user accounts, and maintaining comprehensive audit trails. Regular security audits and adherence to compliance standards like SOC 2, ISO 27001, and GDPR are also crucial to protect sensitive financial and employee data.
Implementation Timeline

Go live with SAP Concur + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for SAP Concur + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Concur + Syspro integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo