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Seamless SAP Concur and TIMS Integration: Streamline Spend & Financials

Unify your expense management, invoice processing, and core ERP operations with intelligent, real-time data synchronization, driven by a modern iPaaS.

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The Challenge

The Disconnect: Why Manual Concur-TIMS Processes Cost You Time & Money

Without a robust integration, organizations struggle with fragmented financial data, manual data entry, and slow reconciliation processes between SAP Concur's powerful spend management and TIMS's core ERP capabilities. This leads to operational inefficiencies, compliance risks, and delayed financial insights, hindering strategic financial management.

  • Manual Data Entry: Re-keying expense reports, invoice details, and GL codes from Concur into TIMS is tedious, error-prone, and time-consuming.
  • Delayed Financial Close: Disconnected systems prolong the monthly close cycle, impacting financial reporting and critical decision-making.
  • Inaccurate Financials: Discrepancies between Concur and TIMS lead to reconciliation headaches, audit challenges, and unreliable financial data.
  • Compliance Risks: Lack of a centralized audit trail for spend and payment activities increases the risk of non-compliance with financial regulations (e.g., SOX, GDPR).
  • Limited Spend Visibility: Fragmented data makes it difficult to get a holistic, real-time view of company spend, hindering cost optimization efforts.
  • Slow Reimbursements & Payments: Manual processes delay employee reimbursements and vendor payments, impacting satisfaction and crucial business relationships.
Integration Diagram
Solution Illustration
The Solution

The Integrated Solution: Unifying SAP Concur & TIMS with Intelligent Automation

Our iPaaS-driven integration seamlessly connects SAP Concur and TIMS, automating critical financial workflows from expense submission and invoice approval to General Ledger posting and vendor payments. This eliminates manual effort, ensures data consistency, and provides real-time financial transparency across your enterprise.

  • Automated Expense Report to TIMS GL Posting
  • Streamlined Concur Invoice to TIMS Accounts Payable Flow
  • Real-time Corporate Card Transaction Reconciliation
  • Synchronized Vendor and Employee Master Data
  • Event-Driven Data Flow for Instant Updates
Implementation Timeline

Go live with SAP Concur + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Automated Expense Report to TIMS GL Posting
  • Streamlined Concur Invoice to TIMS Accounts Payable Flow
  • Real-time Corporate Card Transaction Reconciliation
  • Synchronized Vendor and Employee Master Data
  • Event-Driven Data Flow for Instant Updates
  • AI-Powered Data Mapping and Validation
  • Low-Code Workflow Customization

Technical Integration Details: Connecting SAP Concur & TIMS

Our integration solution leverages a modern iPaaS to create a robust, scalable, and secure bridge between SAP Concur's specialized spend management capabilities and TIMS's comprehensive ERP functionalities. This section outlines the technical architecture, data flow, and key integration points, emphasizing an event-driven, API-first approach.

Data Flow Steps

1. Concur Event Capture: iPaaS utilizes Concur's webhooks (if available for specific events) or efficient polling mechanisms with change detection to capture new/updated expense reports, invoices, or master data.

2. Data Extraction: Secure API calls are made to Concur endpoints (e.g., `/v3.0/expense/reports`, `/v3.0/invoice/invoices`) to retrieve detailed transaction data, including line items, receipts, and associated entities.

3. iPaaS Processing: Data undergoes transformation, enrichment, and validation within the iPaaS using a visual low-code mapping canvas. This includes: mapping Concur expense types to TIMS GL accounts; matching Concur vendors to TIMS vendor master records; applying business rules (e.g., currency conversion, tax calculations); and leveraging AI-driven suggestions for complex mappings.

4. TIMS API Interaction: The transformed and validated data is then pushed to TIMS via its REST APIs (e.g., `/api/v1/generalledger/journalentries`, `/api/v1/accounts/receivable/invoices`, `/api/v1/vendors`), ensuring data integrity and adherence to TIMS's schema.

5. Error Handling & Monitoring: The iPaaS logs all transactions, manages retries for transient errors, and alerts administrators to persistent issues, providing a comprehensive audit trail.

6. Status Synchronization (Optional): Payment status or other relevant updates from TIMS can be synchronized back to Concur for end-to-end visibility, closing the loop on financial processes.

Data Touchpoints

Expense Report
Expense Entry
Receipt
Invoice (Concur)
Vendor (Concur)
User/Employee (Concur)
Company Card Transaction
Cost Center (Concur)
GL Account (Concur)
General Ledger Entry (TIMS)
Accounts Payable Invoice (TIMS)
Vendor (TIMS)
Customer (TIMS - for employee reimbursement)

"SAP Concur (Expense/Invoice Approval) -> iPaaS (Event Trigger, Data Extract, Transform, Validate, AI Mapping) -> TIMS ERP (GL Posting, AP Invoice, Master Data Update) -> (Optional) TIMS Payment Status back to Concur for reconciliation visibility."

Pricing

Simple, transparent pricing for SAP Concur + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Concur

Integrating SAP Concur fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Core Entities & Intelligent Mapping between Concur & TIMS

This integration focuses on harmonizing key financial and master data entities to ensure accurate and consistent records across your spend management and ERP systems. The iPaaS facilitates granular, AI-assisted field-level mapping and transformation.

Expense Report (Concur) / General Ledger Entry (TIMS)

Approved Concur Expense Reports are transformed into TIMS General Ledger entries or Accounts Payable Invoices for employee reimbursement/posting.

SAP Concur Fields

ReportID EmployeeID ReportName Status TotalAmount Currency SubmissionDate ApprovalDate GLPostingStatus ExpenseEntry.EntryID ExpenseEntry.ExpenseType ExpenseEntry.Amount ExpenseEntry.Currency ExpenseEntry.TransactionDate ExpenseEntry.VendorName ExpenseEntry.Description ExpenseEntry.GLAccountCode ExpenseEntry.CostCenter

TIMS Fields

JournalEntryID EntryDate AccountID (Chart of Accounts) DebitAmount CreditAmount Description Reference (Concur ReportID) SourceSystem VendorID (for employee reimbursement) CostCenter DepartmentID

Mapping Notes

Concur `ExpenseType` (or derived from `VendorName`/`Description`) maps to TIMS `AccountID` (GL Account). Concur `CostCenter` maps to TIMS `CostCenter` or `DepartmentID`. The `EmployeeID` from Concur maps to a corresponding `VendorID` or `CustomerID` in TIMS for reimbursement purposes.

Next Steps

See SAP Concur + TIMS integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Expense Report to GL Posting

An employee submits an expense report in Concur, which goes through the configured approval workflow. Once approved, the iPaaS automatically extracts the expense data, maps it to the appropriate TIMS GL accounts and cost centers, and posts it as a journal entry or AP invoice in TIMS.

Integration Steps:

  1. 0 Concur Expense Report Submission (Employee)
  2. 1 Concur Approval Workflow (Manager/Finance)
  3. 2 iPaaS Trigger (Event-driven upon approval)
  4. 3 Data Extraction from Concur (Expense Report, Entries, User, GL/Cost Center details)
  5. 4 Data Transformation & GL Mapping (iPaaS, AI-assisted)
  6. 5 TIMS GL Entry Creation/AP Invoice Posting (via TIMS API)
  7. 6 Concur Status Update (Optional: posting confirmation back to Concur)

Business Outcome

Faster expense processing, accurate GL entries, reduced manual data entry, quicker employee reimbursements, and improved audit readiness.

Frequency

Real-time upon Concur expense report final approval.

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Financial Close
Automate expense and invoice posting to TIMS, reducing manual effort by up to 80% and cutting monthly close cycles by days, enabling quicker financial reporting.
Enhanced Data Accuracy & Integrity
Eliminate manual data entry errors and ensure consistent, validated financial data across Concur and TIMS, minimizing reconciliation discrepancies.
Real-time Spend Visibility
Gain immediate, comprehensive insights into company expenses and liabilities by synchronizing approved transactions to TIMS without delay, supporting better budgeting.
Improved Compliance & Audit Readiness
Maintain a comprehensive, auditable trail of all spend activities and financial postings, effortlessly meeting regulatory requirements like SOX and GDPR.
Boosted Employee & Vendor Satisfaction
Faster expense reimbursements and timely vendor payments improve relationships, reduce inquiries, and enhance overall operational efficiency.
Reduced Operational Costs
Minimize administrative overhead, reallocate finance resources to strategic tasks, and decrease reconciliation efforts, leading to substantial cost savings.
Agile Workflow Adaptability
Leverage low-code capabilities to quickly adjust expense and invoice approval workflows to evolving business policies and market changes, ensuring continuous optimization.
✨

Accelerated Financial Close

80% Reduction in manual data entry

📋 What You Get

Automate expense and invoice posting to TIMS, reducing manual effort by up to 80% and cutting monthly close cycles by days, enabling quicker financial reporting.

💼 Business Impact

This benefit directly contributes to 80% improvement in Reduction in manual data entry, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with SAP Concur + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v3.0/expense/reports Retrieve approved expense reports and their statuses for posting to TIMS.
GET /v3.0/expense/entries Access individual expense entries within reports for detailed financial posting.
GET, POST, PUT /v3.0/invoice/invoices Access and manage vendor invoices from Concur Invoice, including creation, approval status, and line items, for TIMS AP.
GET, POST, PUT /v3.0/common/users Provision and manage user profiles, including employee details, roles, and permissions, for master data synchronization.
GET, POST, PUT /v3.0/common/vendors Synchronize and manage vendor master data for expense and invoice processing.
POST /v3.0/financial/glentries Post general ledger entries for approved expenses and invoices (often used for Concur's internal GL posting, can be a source for TIMS if not direct posting).
POST /v3.0/reporting/extracts Request and retrieve large data extracts for analytics and warehousing in TIMS or other BI tools.

⚡ Transformation Logic

  • GL Account Harmonization: Map Concur expense types, custom fields, and vendor categories to specific TIMS Chart of Accounts (e.g., 'Travel & Entertainment' in Concur maps to '5100 - Business Travel Expense' in TIMS).
  • Vendor Matching: Use `TaxID`, `VendorName`, or Concur's `ERP_VendorID` to match Concur vendors to existing TIMS vendor master records or create new ones if necessary, ensuring no duplicates.
  • Cost Center Alignment: Ensure consistent cost center hierarchies and IDs between Concur and TIMS, potentially mapping Concur's internal cost center structure to TIMS's departmental codes.
  • Currency Conversion: Automate conversion for multi-currency transactions, applying TIMS's official exchange rates or a defined corporate rate, and handling foreign exchange gains/losses.
  • Line Item Aggregation/Splitting: Adjust based on TIMS GL entry requirements (e.g., aggregate all expenses for a single GL account/cost center into one debit/credit line, or pass detailed line items if TIMS supports granular entries).
  • Date Format Standardization: Ensure all date fields conform to TIMS's required format.

🛡️ Error Handling

  • TIMS API unavailability or transient network issues (handled by retries).
  • Invalid GL account codes or cost centers in Concur data not matching TIMS's Chart of Accounts.
  • Vendor not found in TIMS for an invoice or employee reimbursement.
  • Duplicate invoice number detected in TIMS Accounts Payable, preventing posting.
  • Policy violation flagged by Concur (e.g., expense out of policy), preventing data transfer.
  • Data type mismatches during transformation (e.g., string instead of numeric).
Pricing

Simple, transparent pricing for SAP Concur + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

iPaaS Value FAQs

▸ Why is a modern iPaaS essential for SAP Concur and TIMS integration?
A modern iPaaS (Integration Platform as a Service) provides a centralized, scalable hub for all Concur and TIMS integrations, moving beyond fragile point-to-point connections. It offers robust data mapping, workflow orchestration, API management, advanced error handling, and security features crucial for complex enterprise financial environments. This ensures resilient, auditable, and efficient data flow, accelerating time-to-value and reducing IT overhead.

Expense Management FAQs

▸ How does this integration handle expense report posting to TIMS's General Ledger?
Approved expense reports in Concur trigger an event in the iPaaS. The iPaaS securely extracts detailed expense entries, applies pre-defined and AI-assisted mapping logic to match Concur expense types to TIMS GL accounts and cost centers, and then posts the aggregated or detailed financial data directly as journal entries or AP invoices into TIMS, ensuring accurate and timely financial records.

Invoice Automation FAQs

▸ Can I automate vendor invoice processing from Concur Invoice to TIMS Accounts Payable?
Absolutely. Once an invoice is fully approved and validated in Concur Invoice, the iPaaS automatically extracts all relevant invoice details, including header information, line items, and GL coding. It then transforms and pushes this data to TIMS, creating a new Accounts Payable invoice ready for payment processing, drastically reducing manual AP workload and accelerating payment cycles.

Security FAQs

▸ What are the key security considerations for Concur and TIMS API integrations?
Security is paramount when dealing with financial data. We implement OAuth 2.0 for secure authentication, encrypt all data in transit (TLS 1.2+) and at rest within the iPaaS and connected systems, and adhere to the principle of least privilege for integration user accounts. Regular security audits, IP whitelisting, and compliance with standards like SOC 2, ISO 27001, and GDPR are rigorously maintained to protect sensitive financial data.

AI & Automation FAQs

▸ How does AI enhance financial data accuracy and compliance between Concur and TIMS?
AI significantly augments workflows by intelligently suggesting GL account codes for Concur expenses, performing real-time policy compliance checks, and detecting anomalies or potential fraud in spending patterns before data is posted to TIMS. This proactive intelligence improves data accuracy, reduces manual review, strengthens compliance, and provides deeper insights for spend management.

Master Data Management FAQs

▸ Is it possible to synchronize master data like vendors and employees between Concur and TIMS?
Yes, the integration supports robust, often bidirectional, synchronization of critical master data. For example, vendor master data updated in TIMS can be reflected in Concur for invoice processing. Similarly, employee profiles (sourced from HRIS, often fed to Concur) can be partially synced to TIMS (e.g., as internal vendors for reimbursements) to ensure consistency across all financial and operational systems.

Corporate Card FAQs

▸ How do you handle corporate credit card transaction reconciliation with this integration?
We automate this process by integrating with corporate card providers to import daily transaction feeds into Concur. The iPaaS then facilitates intelligent matching of these transactions with employee-submitted receipts and expense entries. Once reconciled and approved in Concur, the corresponding GL entries are automatically posted to TIMS, streamlining corporate card reconciliation and drastically reducing manual effort for finance teams.

Error Handling FAQs

▸ What kind of error handling and monitoring is in place for these integrations?
Our integrations feature robust error handling, including detailed logging of all API requests and responses, automated retry mechanisms with exponential backoff for transient API errors, and dead-letter queues for unprocessable messages. A centralized monitoring dashboard provides real-time visibility into integration health, transaction volumes, and error rates, allowing for quick identification and resolution of any issues, often with AI-driven anomaly detection.
Implementation Timeline

Go live with SAP Concur + TIMS in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and TIMS, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + TIMS deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for SAP Concur + TIMS.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Concur + TIMS integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo