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Unlock Real-time Financial Control: Syspro & Stripe Integration

Automate payments, orders, and reconciliation to accelerate cash flow and eliminate manual errors with an AI-powered iPaaS solution.

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The Challenge

The Challenge of Disconnected Payments and ERP

In today's fast-paced digital economy, managing online payments and reconciling them with your core ERP system like Syspro can be a significant bottleneck. Manual processes lead to delays, errors, and a lack of real-time financial visibility.

  • Manual Data Entry: Re-keying Stripe payment and customer data into Syspro is tedious, error-prone, and time-consuming.
  • Delayed Order Fulfillment: Sales orders aren't immediately created in Syspro after a Stripe payment, slowing down inventory deduction and shipping.
  • Inaccurate Financials: Discrepancies between Stripe transactions and Syspro's General Ledger lead to complex, prolonged reconciliation processes.
  • Siloed Customer Data: Customer information is fragmented between Stripe and Syspro, hindering a unified customer view.
  • Refund & Credit Memo Headaches: Manual processing of refunds and corresponding credit memos in Syspro is inefficient and prone to errors.
  • Lack of Real-time Insights: Without instant synchronization, businesses lack immediate visibility into cash flow and sales performance.
Integration Diagram
Solution Illustration
The Solution

Intelligent Automation: The Syspro & Stripe Integration Solution

Our AI-powered iPaaS solution seamlessly connects Syspro and Stripe, automating your critical financial and operational workflows. Experience real-time data synchronization, eliminate manual tasks, and gain unparalleled visibility into your payment-to-ERP lifecycle.

  • Real-time Payment-to-Order Sync: Instantly create Syspro Sales Orders and Payments from Stripe charges.
  • Automated Refund & Credit Memo Processing: Synchronize Stripe refunds with Syspro AR adjustments.
  • Customer Master Synchronization: Keep Syspro Customer records consistent with Stripe customer data.
  • Streamlined GL Reconciliation: Automate posting of Stripe payouts and fees to Syspro's General Ledger.
  • AI-Powered Data Mapping & Validation: Smartly transform and validate data, reducing errors and setup time.
Implementation Timeline

Go live with Stripe + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Stripe and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Stripe + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Real-time Payment-to-Order Sync: Instantly create Syspro Sales Orders and Payments from Stripe charges.
  • Automated Refund & Credit Memo Processing: Synchronize Stripe refunds with Syspro AR adjustments.
  • Customer Master Synchronization: Keep Syspro Customer records consistent with Stripe customer data.
  • Streamlined GL Reconciliation: Automate posting of Stripe payouts and fees to Syspro's General Ledger.
  • AI-Powered Data Mapping & Validation: Smartly transform and validate data, reducing errors and setup time.
  • Event-Driven Architecture: React to Stripe events in real-time for immediate business impact.
  • Low-Code/No-Code Workflow Design: Empower business users to build and manage integrations with ease.

Technical Integration Details: Connecting Syspro and Stripe

Our integration solution provides a robust, API-driven connection between Syspro and Stripe, orchestrated by a powerful iPaaS. This ensures secure, scalable, and real-time data exchange for critical business processes.

Data Flow Steps

Authentication & Connection: Securely establish connections to both Syspro's API (using token-based or OAuth authentication with least privilege service accounts) and Stripe's API (using secret keys with granular permissions).

Webhook Configuration: Configure Stripe webhooks to send real-time event notifications (e.g., `charge.succeeded`, `charge.refunded`) to a secure iPaaS endpoint.

Data Mapping & Transformation: Design visual data maps within the iPaaS to translate Stripe's data structures (e.g., `Charge`, `Customer`, `Payout`) into Syspro's entities (e.g., `Sales Order`, `Customer`, `General Ledger Entry`). AI assists in suggesting and validating these mappings.

Workflow Orchestration: Build event-driven workflows that trigger specific actions in Syspro based on Stripe events. For example, a `charge.succeeded` event triggers the creation of a Syspro Sales Order and Payment.

Business Logic & Validation: Implement conditional logic and data validation rules within the iPaaS to ensure data integrity and adherence to Syspro's business rules (e.g., checking for existing Syspro customers, validating product codes).

Error Handling & Monitoring: Configure comprehensive error handling with intelligent retries, detailed logging, and real-time alerts. Monitor integration health and performance from a centralized dashboard.

Data Touchpoints

Stripe `Charge` / `PaymentIntent` ↔ Syspro `Sales Order` / `Invoice (AR)` / `Payment`
Stripe `Refund` ↔ Syspro `Invoice (AR)` (Credit Memo)
Stripe `Customer` ↔ Syspro `Customer`
Stripe `Payout` / `BalanceTransaction` ↔ Syspro `General Ledger Entry`
Syspro `Product/Item` → Stripe `Product` / `Price` (for product catalog sync)

"The integration architecture centers around an iPaaS. Stripe sends real-time webhook events (e.g., successful charge, refund) to the iPaaS. The iPaaS processes these events, performs data transformation (often AI-assisted), applies business rules, and then calls the relevant Syspro API (e.g., to create a Sales Order, Customer, Payment, or GL Entry). For Syspro-initiated updates (less common for Stripe), the iPaaS can poll Syspro or use change data capture to push data to Stripe (e.g., product updates to Stripe Products/Prices). All communication is secured with TLS 1.2+ encryption."

Pricing

Simple, transparent pricing for Stripe + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Data Mapping

Key Entities & Intelligent Mapping

The integration focuses on synchronizing core business entities between Syspro and Stripe, ensuring data consistency and accuracy across your financial and operational systems. AI-powered mapping accelerates setup and reduces errors.

Customer

Central for sales, invoicing, and recurring payments. Harmonized between Syspro and Stripe.

Stripe Fields

CustomerCode (PK) CustomerName Address1 City State Zip Country Email PhoneNumber CreditLimit TermsCode StripeCustomerID (Custom Field)

Syspro Fields

id (PK) email name address phone metadata (SysproCustomerCode)

Mapping Notes

Stripe's `id` maps to a custom `StripeCustomerID` field in Syspro. Syspro's `CustomerCode` is stored in Stripe's `metadata` for reverse lookup. Address fields require parsing from Stripe's object to Syspro's flat fields. Email is often used as a primary matching key.

Next Steps

See Stripe + Syspro integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

B2B Portal Sync

Enable B2B customers to see their specific pricing and order history from Syspro.

Integration Steps:

  1. 0 Customer logs in
  2. 1 Clarity queries Syspro for pricing
  3. 2 Order placed
  4. 3 Written back to Syspro

Business Outcome

Increased self-service and reduced support costs.

Frequency

Real-time

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Order-to-Cash
Instantly process online payments and create sales orders in Syspro, slashing order fulfillment times and accelerating revenue recognition.
Eliminate Manual Errors
Automate data entry and leverage AI validation to drastically reduce human errors in financial records and operational workflows.
Real-time Financial Accuracy
Achieve immediate, accurate reconciliation of Stripe payments, refunds, and payouts with your Syspro General Ledger.
Enhanced Customer Experience
Provide faster order confirmations, accurate inventory, and seamless refund processing, leading to higher customer satisfaction.
Boost Operational Efficiency
Free up accounting and operations teams from repetitive tasks, allowing them to focus on strategic initiatives and analysis.
Secure & Compliant
Ensure PCI DSS compliance for payment data and robust security for all data in transit and at rest, protecting sensitive information.
✨

Accelerated Order-to-Cash

50% Faster Order Processing

📋 What You Get

Instantly process online payments and create sales orders in Syspro, slashing order fulfillment times and accelerating revenue recognition.

💼 Business Impact

This benefit directly contributes to 50% improvement in Faster Order Processing, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Stripe + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Stripe and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Stripe + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
Pricing

Simple, transparent pricing for Stripe + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

No FAQs available for this integration pair.
Implementation Timeline

Go live with Stripe + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Stripe and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Stripe + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Stripe + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Stripe + Syspro integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo