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Unify Syspro ERP & Vantiv Payments for Financial Excellence

Automate your entire order-to-cash cycle, streamline reconciliation, and ensure PCI compliance with a powerful, intelligent integration.

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The Challenge

The Disconnect Between Your ERP and Payment Processing

Managing payments and financial records across disparate systems like Syspro and Vantiv often leads to operational bottlenecks, data inconsistencies, and compliance risks. Without a cohesive integration, your business faces significant challenges that hinder growth and financial accuracy.

  • Manual data entry of payment details into Syspro is time-consuming and prone to human error, delaying order fulfillment and invoicing.
  • Delayed or inaccurate reconciliation of Vantiv settlements with Syspro's General Ledger prolongs financial close cycles and obscures cash flow.
  • Maintaining PCI DSS compliance becomes complex and risky when raw cardholder data is handled across multiple internal systems.
  • Lack of real-time payment status updates in Syspro leads to inventory discrepancies, shipment delays, and poor customer communication.
  • Inefficient refund and dispute management processes result in frustrated customers and potential financial losses.
  • Limited visibility into payment transaction details within Syspro hinders proactive fraud detection and financial analysis.
Integration Diagram
Solution Illustration
The Solution

Intelligent Integration: Bridging Syspro and Vantiv with iPaaS

Our iPaaS-driven integration solution creates a secure, real-time, and automated bridge between Syspro and Vantiv, transforming your financial operations. By leveraging advanced API connectivity, low-code orchestration, and AI-powered capabilities, we ensure every payment transaction seamlessly updates your ERP, and your financial reconciliation is effortless and accurate.

  • Real-time Payment Authorization & Capture
  • Automated Sales Order & Invoice Creation in Syspro
  • Daily Vantiv Settlement to Syspro GL Reconciliation
  • Secure PCI-Compliant Tokenization
  • Intelligent Refund & Void Processing
Implementation Timeline

Go live with Vantiv + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Vantiv and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Vantiv + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Real-time Payment Authorization & Capture
  • Automated Sales Order & Invoice Creation in Syspro
  • Daily Vantiv Settlement to Syspro GL Reconciliation
  • Secure PCI-Compliant Tokenization
  • Intelligent Refund & Void Processing
  • AI-Enhanced Fraud Detection Workflows
  • Bi-directional Customer Data Synchronization
  • Customizable Data Mapping & Transformation

Syspro & Vantiv Integration: Technical Deep Dive

Our integration solution leverages a modern iPaaS to orchestrate robust, secure, and scalable data flows between Syspro and Vantiv. Utilizing an API-first and event-driven approach, we ensure real-time synchronization of critical financial and order data, minimizing latency and maximizing operational efficiency.

Data Flow Steps

Establish Secure Connections: Configure iPaaS connectors for Syspro and Vantiv using token-based authentication (OAuth 2.0 or API keys) and TLS 1.2+ encryption.

Define Event Triggers: Set up Syspro webhooks (if available) for Sales Order creation/updates, and Vantiv webhooks for Transaction status changes, Refunds, and Settlement notifications.

Map Core Entities: Visually map key fields between Syspro entities (Customer, Sales Order, Invoice, Payment, GL Entry) and Vantiv entities (Transaction, PaymentMethod, SettlementBatch).

Implement Data Transformations: Apply business logic and data enrichment rules within the iPaaS to harmonize data schemas (e.g., converting currency formats, calculating taxes, deriving GL accounts).

Orchestrate Workflows: Design multi-step integration flows, such as: eCommerce Order -> Vantiv Payment -> Syspro Sales Order -> Syspro Invoice. Or Vantiv Settlement -> Syspro GL Entry.

Configure Error Handling & Retries: Implement intelligent retry logic with exponential backoff for transient API failures and dead-letter queues for persistent errors, ensuring data integrity.

Deploy & Monitor: Promote validated workflows from Dev/QA to Production, then monitor performance, throughput, and error logs via the iPaaS dashboard for continuous optimization.

Data Touchpoints

Syspro Customer, Sales Order, Inventory Record, Invoice (AR), Payment, General Ledger Entry
Vantiv Transaction, PaymentMethod, Customer, SettlementBatch, Refund, FraudEvent

"Syspro <--> iPaaS <--> Vantiv. 1. eCommerce Order (external) -> iPaaS -> Vantiv (Tokenization, Auth/Capture) -> iPaaS -> Syspro (Sales Order, Customer, Inventory, AR Invoice, Payment). 2. Vantiv (Settlement Reports) -> iPaaS -> Syspro (General Ledger Entry). 3. Syspro (Refund Initiation) -> iPaaS -> Vantiv (Refund) -> iPaaS -> Syspro (AR Invoice Update, GL Entry). Each step involves data mapping, validation, and transformation within the iPaaS."

Pricing

Simple, transparent pricing for Vantiv + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Vantiv

Integrating Vantiv fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Entities & Intelligent Mapping for Syspro-Vantiv Integration

Efficient data exchange relies on precise mapping between Syspro's robust ERP entities and Vantiv's payment-centric records. Our iPaaS solution simplifies this complex process, ensuring data integrity and consistency across your financial landscape.

Customer

Represents the buying entity in Syspro and the cardholder/payer in Vantiv. Crucial for a unified customer view and fraud detection.

Vantiv Fields

CustomerCode CustomerName Address1 City State Zip Country ContactName Email PhoneNumber CreditLimit

Syspro Fields

customerId (internal) email firstName lastName shippingAddress billingAddress phone ipAddress customerVaultId

Mapping Notes

Syspro's `CustomerCode` often maps to Vantiv's `customerId` (internal). Billing and shipping addresses are critical for both systems, especially for fraud screening. Ensure a consistent unique identifier for bi-directional sync. Payment method tokens (`customerVaultId`) from Vantiv should be stored in a custom field in Syspro or linked via the iPaaS.

Next Steps

See Vantiv + Syspro integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order-to-Cash Automation

Seamlessly transfer sales orders from your online store, process payments via Vantiv, and update Syspro with order, payment, and inventory details in real-time. This ensures immediate fulfillment, accurate stock levels, and timely invoicing.

Integration Steps:

  1. 0 Customer checks out on eCommerce site.
  2. 1 Payment details sent to Vantiv for secure authorization/capture (via tokenization).
  3. 2 Vantiv confirms payment success, returning transaction ID.
  4. 3 iPaaS triggers creation of Syspro Sales Order (`/APIServices/SalesOrderService/AddSalesOrder`).
  5. 4 Syspro updates inventory (`Inventory Record`), generates AR Invoice.
  6. 5 Payment status updated on eCommerce and in Syspro (`Payment`).

Business Outcome

Reduced order processing time, improved inventory accuracy, faster cash realization, enhanced customer experience.

Frequency

Real-time (event-driven)

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Order-to-Cash Cycle
Automate the flow from customer order to payment capture and invoicing, significantly reducing processing times and improving cash flow.
Enhanced Financial Accuracy & Reconciliation
Eliminate manual data entry and errors by automatically posting Vantiv settlement data to Syspro's General Ledger, ensuring precise financial reporting.
Robust PCI DSS Compliance
Leverage Vantiv's tokenization through iPaaS, keeping sensitive cardholder data out of your Syspro environment and significantly reducing your compliance scope.
Reduced Operational Costs
Automate repetitive tasks like data entry, reconciliation, and payment status updates, freeing up accounting and sales teams for higher-value activities.
Real-time Financial Visibility
Access up-to-date payment and settlement data directly within Syspro, enabling faster, more informed business decisions and proactive issue resolution.
Proactive Fraud Prevention
Integrate AI-powered fraud detection with Vantiv transactions, enabling rapid identification and mitigation of suspicious activities before they impact your bottom line.
Improved Customer Satisfaction
Faster order processing, accurate inventory, and streamlined refund management lead to a superior customer experience.
✨

Accelerated Order-to-Cash Cycle

30% Faster Order Processing

📋 What You Get

Automate the flow from customer order to payment capture and invoicing, significantly reducing processing times and improving cash flow.

💼 Business Impact

This benefit directly contributes to 30% improvement in Faster Order Processing, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Vantiv + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Vantiv and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Vantiv + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST /APIServices/SalesOrderService/AddSalesOrder Creates new sales orders in Syspro upon successful payment capture, linking customer and product data.
POST /APIServices/CustomerService/AddCustomer Creates new customer records in Syspro, often from new online registrations or first-time Vantiv transactions.
PUT /APIServices/CustomerService/UpdateCustomer Updates existing customer information in Syspro, ensuring 360-degree view consistency.
GET /APIServices/InventoryService/GetStockBalance Retrieves real-time inventory levels, crucial for validating stock availability before order creation.
POST /APIServices/GLJournalService/AddJournalEntry Posts general ledger journal entries for automated financial reconciliation from Vantiv settlement reports.
PUT /APIServices/ARInvoiceService/UpdateInvoice Updates the status and balance of Accounts Receivable invoices, especially for refund processing.
POST /APIServices/PaymentService/AddPayment Records incoming customer payments against AR invoices in Syspro.

⚡ Transformation Logic

  • Map Vantiv `transactionId` to Syspro custom field on `Sales Order` and `Payment` for cross-referencing.
  • Convert Vantiv `amount` and `currency` to Syspro's required financial formats.
  • Aggregate multiple Vantiv transactions within a `SettlementBatch` into summary `General Ledger Entry` lines for Syspro.
  • Derive Syspro `OrderStatus` (e.g., 'Paid', 'Refunded') from Vantiv `Transaction` `status` codes.
  • Allocate Vantiv `totalFees` to specific Syspro `AccountCodes` (e.g., 'Payment Processing Fees').
  • Standardize `Customer` address and contact information across both systems.

🛡️ Error Handling

  • Vantiv payment authorization failure (triggers customer notification, Syspro order status update to 'Payment Failed').
  • Syspro API unavailability (triggers retry, alerts, and temporary queueing of data).
  • Data mapping errors (triggers data transformation failure, DLQ routing, and specific alerts).
  • Duplicate transaction attempts (prevented by Vantiv idempotency keys).
  • Reconciliation discrepancies (triggers specific alert to finance team for manual review).
Pricing

Simple, transparent pricing for Vantiv + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Integration FAQs

▸ What is the best way to integrate Syspro with Vantiv?
The most effective way to integrate Syspro with Vantiv is through a modern iPaaS (Integration Platform as a Service). This approach leverages API-first and event-driven architectures for real-time data synchronization, robust workflow orchestration, and scalable automation, ensuring secure and compliant financial data flow without extensive custom coding.

Security & Compliance FAQs

▸ How does this integration help with PCI DSS compliance?
This integration significantly enhances PCI DSS compliance by utilizing Vantiv's tokenization services. Raw cardholder data never touches your internal Syspro systems; instead, secure, non-sensitive tokens are used for all transactions. This drastically reduces your PCI scope and simplifies compliance efforts, as your environment is no longer exposed to sensitive payment information.
▸ How do I ensure data security during Syspro-Vantiv integrations?
Data security is paramount. Best practices include enforcing TLS 1.2+ encryption for all data in transit, using token-based authentication with the principle of least privilege for API access, IP whitelisting, regularly rotating API keys, and leveraging Vantiv's tokenization to avoid storing raw card data. Your iPaaS also provides secure secrets management and robust access controls (RBAC).

Financial Automation FAQs

▸ Can I automate financial reconciliation between Vantiv and Syspro's General Ledger?
Absolutely. Our iPaaS solution fully automates the reconciliation process. It retrieves daily settlement reports from Vantiv, parses the transaction and fee data, applies your predefined accounting rules, and automatically generates balanced journal entries in Syspro's General Ledger. This eliminates manual effort, reduces errors, and accelerates your financial close.

AI & Automation FAQs

▸ How does AI enhance Syspro-Vantiv integration workflows?
AI augments the integration by providing intelligent capabilities such as automated data mapping suggestions, real-time anomaly detection in financial transactions (e.g., fraud, reconciliation errors), predictive insights for inventory and payment success, and intelligent routing of exceptions. It moves beyond basic automation to enable proactive decision-making and higher data quality.

Data & Entities FAQs

▸ What common entities are synchronized between Syspro and Vantiv?
Key entities synchronized include: Syspro `Sales Orders` with Vantiv `Transactions`, Syspro `Customer` records with Vantiv `Customer` and `PaymentMethod` tokens, and Vantiv `SettlementBatch` data with Syspro `General Ledger Entry` records. The integration ensures these critical records are consistent and up-to-date across both systems.

Workflow Automation FAQs

▸ Is it possible to manage refunds and voids automatically?
Yes. The integration automates refund processing. When a refund is initiated and approved in Syspro (e.g., against an AR Invoice), the iPaaS sends a request to Vantiv to process the refund to the customer's original payment method. Vantiv's response then updates the refund status in Syspro and creates necessary GL adjustments. Voids for authorized but uncaptured payments can also be automated, often for fraud prevention.

Low-Code/No-Code FAQs

▸ Can low-code/no-code tools be used for this integration?
Absolutely. Modern iPaaS platforms offer low-code/no-code environments that enable business users and citizen integrators to visually design, build, and deploy complex Syspro-Vantiv workflows. This significantly democratizes automation, reduces reliance on IT, and accelerates the implementation of new business processes, from order processing to financial reconciliation, with minimal coding.
Implementation Timeline

Go live with Vantiv + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Vantiv and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Vantiv + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Vantiv + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Vantiv + Syspro integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo