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Connect Wayfair & Epic: Master Healthcare Procurement & Operations

Automate non-clinical supply chain, streamline financial reconciliation, and enhance administrative efficiency within your Epic ecosystem. Unleash the power of intelligent integration.

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The Challenge

The Disconnect: Manual Healthcare Procurement & Financial Silos

Healthcare organizations rely on Epic for core clinical and operational management, yet procurement of essential non-clinical items—from office furniture to patient waiting room decor—often happens through external platforms like Wayfair. This creates significant manual burdens and data silos.

  • Manual Order Entry: Tedious, error-prone manual input of Wayfair purchase orders into Epic's procurement or financial systems.
  • Delayed Financial Reconciliation: Discrepancies and delays in reconciling Wayfair invoices and expenses with Epic's accounting modules.
  • Inaccurate Asset Tracking: Lack of a unified view for non-clinical assets, leading to inefficiencies in inventory and facility management.
  • Operational Inefficiencies: Administrative staff diverted from patient-focused tasks to repetitive data management.
  • Data Inconsistency: Mismatched product information and vendor details between procurement channels and Epic's master data.
Integration Diagram
Solution Illustration
The Solution

Seamless Connectivity: Your Wayfair-Epic Integration Solution

Our iPaaS-driven solution creates a secure, real-time bridge between Wayfair's B2B procurement capabilities and your Epic EHR system. Automate critical workflows, harmonize data, and empower your healthcare institution with unparalleled operational efficiency and financial accuracy.

  • Automated Order-to-Procurement: Instantly transfer Wayfair orders for non-clinical items into Epic's internal procurement system.
  • Financial Data Synchronization: Reconcile Wayfair invoices, expenses, and payments directly within Epic's accounting modules.
  • Product Catalog Management: Keep Epic's internal supply item master up-to-date with Wayfair's non-clinical product catalog.
  • Vendor Management: Synchronize Wayfair vendor data into Epic's organization master.
  • Real-time Visibility: Gain immediate insights into procurement status and financial postings.
Implementation Timeline

Go live with Wayfair + Epic in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Wayfair and Epic, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Wayfair + Epic deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Automated Order-to-Procurement: Instantly transfer Wayfair orders for non-clinical items into Epic's internal procurement system.
  • Financial Data Synchronization: Reconcile Wayfair invoices, expenses, and payments directly within Epic's accounting modules.
  • Product Catalog Management: Keep Epic's internal supply item master up-to-date with Wayfair's non-clinical product catalog.
  • Vendor Management: Synchronize Wayfair vendor data into Epic's organization master.
  • Real-time Visibility: Gain immediate insights into procurement status and financial postings.
  • HIPAA-Compliant Security: Ensure all data exchanges adhere to the highest healthcare security standards.
Pricing

Simple, transparent pricing for Wayfair + Epic.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Wayfair

Integrating Wayfair fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Wayfair Order to Epic Procurement Request

Automating the transfer of non-clinical purchase orders from Wayfair to an internal procurement request or service request in Epic.

Wayfair Fields

orderId orderDate customerInfo (for internal requester) shippingAddress (delivery location) lineItems (SKU, quantity, price) totalAmount paymentStatus fulfillmentStatus

Epic Fields

id (ServiceRequest or custom ProcurementRequest) status intent (order) subject (internal department/organization) requester (mapped from Wayfair customerInfo) code (e.g., 'non-clinical supply order') occurrence (orderDate) item (mapped from Wayfair lineItems: SKU, quantity, price)

Mapping Notes

Wayfair 'customerInfo' will map to an internal 'requester' in Epic. Wayfair 'lineItems' require transformation to Epic's 'item' structure, including SKU to internal item code. Wayfair 'shippingAddress' maps to an Epic 'Location' if available, or a free-text delivery note.

Next Steps

See Wayfair + Epic integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Wayfair Order-to-Epic Procurement Automation

Automate the flow of non-clinical purchase orders placed on Wayfair directly into Epic's internal procurement or supply chain modules, triggering internal requisitions or linking to existing purchase orders.

Integration Steps:

  1. 0 New Order placed on Wayfair (e.g., office furniture, waiting room decor)
  2. 1 iPaaS captures Wayfair 'Order' event via webhook
  3. 2 Order data is transformed and mapped to Epic 'ServiceRequest' or internal 'Supply Item' requisition
  4. 3 New requisition/order is created in Epic, linking to Wayfair order ID
  5. 4 Status updates from Epic (e.g., received, paid) can flow back to Wayfair (if supported by Wayfair's vendor portal APIs) or internal procurement dashboards.

Business Outcome

Reduces manual order entry, accelerates procurement cycles for non-clinical items, and improves data accuracy in Epic's financial and supply chain records.

Frequency

Real-time

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Boost Operational Efficiency
Automate Wayfair order processing into Epic, eliminating manual data entry and freeing up administrative staff for higher-value tasks, enhancing overall productivity.
Achieve Financial Accuracy
Seamlessly synchronize Wayfair expenses and invoices with Epic's accounting modules, ensuring precise financial reporting and streamlining reconciliation processes.
Gain Unified Data Visibility
Maintain a single source of truth for non-clinical procurement, product catalogs, and vendor information across Wayfair and Epic, enabling informed decision-making.
Ensure HIPAA Compliance
Built with healthcare security in mind, the integration adheres to strict HIPAA regulations, safeguarding sensitive operational data within your Epic ecosystem.
Accelerate Time-to-Value
Leverage low-code/no-code tools for rapid deployment and customization, quickly realizing the benefits of automation without extensive development cycles.
Minimize Operational Risk
Robust error handling, real-time monitoring, and AI-driven anomaly detection proactively identify and resolve issues, preventing costly disruptions and data inconsistencies.
✨

Boost Operational Efficiency

60% Reduction in manual processing time

📋 What You Get

Automate Wayfair order processing into Epic, eliminating manual data entry and freeing up administrative staff for higher-value tasks, enhancing overall productivity.

💼 Business Impact

This benefit directly contributes to 60% improvement in Reduction in manual processing time, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Wayfair + Epic in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Wayfair and Epic, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Wayfair + Epic deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose

⚡ Transformation Logic

  • Wayfair `lineItems` to Epic `item` array: Map `sku` to `itemCode`, `quantity` to `amount`, `price` to `unitPrice`.
  • Wayfair `totalAmount` to Epic `totalCost` for `ServiceRequest`.
  • Wayfair `orderDate` to Epic `occurrenceDateTime`.
  • Wayfair `customerInfo` to Epic `requester` (e.g., internal department or staff ID).
  • Wayfair `category` to Epic's standardized internal `Supply Item` category lookup.
  • Wayfair `vendorName` (i.e., Wayfair LLC) to Epic `Organization.name` for vendor records.

🛡️ Error Handling

  • Wayfair API downtime or rate limit exceeded.
  • Epic FHIR API validation errors (e.g., invalid item code, missing required field).
  • Data transformation failures due to unexpected Wayfair data format.
  • Network connectivity issues between iPaaS and either system.
  • Authentication token expiration for Wayfair or Epic APIs.
Pricing

Simple, transparent pricing for Wayfair + Epic.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

No FAQs available for this integration pair.
Implementation Timeline

Go live with Wayfair + Epic in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Wayfair and Epic, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Wayfair + Epic deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Wayfair + Epic.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Wayfair + Epic integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo