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Unify Dynamics GP & SAP Business ByDesign: Your Hybrid ERP Integration Powerhouse

Bridge your on-premise Dynamics GP with cloud-native SAP Business ByDesign for seamless operations, real-time insights, and intelligent automation.

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The Challenge

The Challenge of Disconnected Hybrid ERP Environments

Many organizations face a critical challenge: managing core business processes across a hybrid landscape where on-premise Microsoft Dynamics GP coexists with cloud-based SAP Business ByDesign. This split creates significant operational hurdles, hindering efficiency and data accuracy.

  • Manual data entry and reconciliation between GP and ByDesign.
  • Delayed or inconsistent financial reporting due to fragmented data.
  • Inaccurate inventory levels leading to overselling or stockouts.
  • Lack of a unified view of customer and vendor master data.
  • Inefficient procure-to-pay and order-to-cash cycles.
  • High operational costs associated with maintaining disparate systems and manual processes.
  • Compliance risks due to uncontrolled data flow and lack of audit trails.
Integration Diagram
Solution Illustration
The Solution

Intelligent Integration for Dynamics GP & SAP Business ByDesign

Our iPaaS solution provides a powerful, low-code platform to seamlessly connect Microsoft Dynamics GP and SAP Business ByDesign. By leveraging an API-first, event-driven architecture, we automate critical business processes, ensure real-time data flow, and deliver a unified ERP experience across your hybrid environment.

  • Bi-directional data synchronization for core entities.
  • Pre-built connectors for Dynamics GP Web Services/eConnect and SAP Business ByDesign OData/SOAP APIs.
  • Visual drag-and-drop workflow designer.
  • AI-powered data mapping and transformation.
  • Robust error handling and monitoring dashboards.
Implementation Timeline

Go live with Dynamics GP + SAP Business ByDesign in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Dynamics GP and SAP Business ByDesign , with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Dynamics GP + SAP Business ByDesign deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Bi-directional data synchronization for core entities.
  • Pre-built connectors for Dynamics GP Web Services/eConnect and SAP Business ByDesign OData/SOAP APIs.
  • Visual drag-and-drop workflow designer.
  • AI-powered data mapping and transformation.
  • Robust error handling and monitoring dashboards.
  • Scalable architecture for high-volume transactions.
  • Secure and compliant data transfer.

Technical Integration Details: Bridging Dynamics GP and SAP Business ByDesign

Our iPaaS provides a robust, secure, and scalable framework for connecting Dynamics GP (on-premise) with SAP Business ByDesign (cloud). This involves leveraging the native APIs of both systems, intelligent data transformation, and event-driven orchestration.

Data Flow Steps

Secure Connectivity: Establish secure connections to Dynamics GP via a lightweight, on-premise agent utilizing Web Services and eConnect APIs. Connect to SAP Business ByDesign via its standard OData and SOAP web services, typically using OAuth 2.0.

Event & Data Capture: Configure triggers within the iPaaS to detect changes or new records in either system (e.g., new Sales Order in GP, updated Product in ByDesign). This can be achieved through polling GP Web Services, database triggers for GP, or ByDesign webhooks/events.

Data Harmonization & Transformation: Ingest raw data from the source system. Use the iPaaS's visual mapper and low-code transformation engine to clean, enrich, and standardize data to match the target system's schema. AI-assisted mapping suggests field relationships and validates data types.

Business Logic & Orchestration: Apply complex business rules, conditional logic, and multi-step workflows within the iPaaS. For example, routing an order based on customer type, or performing a 3-way match for invoices.

Error Handling & Monitoring: Implement comprehensive error handling with automated retries, dead-letter queues, and real-time alerts. Monitor integration health and data flow through centralized dashboards.

Secure Data Delivery: Deliver the transformed and validated data to the target ERP system via its respective APIs, ensuring transactional integrity.

Feedback & Reconciliation: Capture responses from the target system (e.g., successful creation ID, error messages) and update the source system or log for auditing and reconciliation.

Data Touchpoints

Dynamics GP: Sales Order (SOP), Customer (RM), Item (IV), Vendor (PM), Purchase Order (POP), Payables Transaction (PM), GL Transaction (GL), Payment (PM/RM), Inventory Transfer (IV)
SAP Business ByDesign: Sales Order, Customer, Product, Supplier Invoice, Payment, Employee, Project, Inventory, General Ledger Entry, Purchase Order

"Dynamics GP (On-Prem) <--> iPaaS (Cloud Agent & Platform) <--> SAP Business ByDesign (Cloud). Data flows bi-directionally for Master Data (Customer, Vendor/Supplier, Product/Item), uni-directionally from source for transactional data (Sales Orders, Purchase Orders, Invoices), with financial summaries flowing to ByDesign's GL. Event-driven triggers initiate most data transfers, with scheduled batches for high-volume or non-real-time data."

Pricing

Simple, transparent pricing for Dynamics GP + SAP Business ByDesign .

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Dynamics GP

Integrating Dynamics GP fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Core Entities & Intelligent Data Mapping

Seamlessly synchronize key business entities between Dynamics GP and SAP Business ByDesign. Our iPaaS provides visual mapping tools, AI-assisted suggestions, and robust transformation capabilities to ensure data consistency and integrity.

Sales Order

Customer's request for products/services, central to order-to-cash.

Dynamics GP Fields

SOPTYPE SOPNUMBE CUSTNMBR DOCID ITEMNMBR QUANTITY UNITPRCE XTNDPRCE

SAP Business ByDesign Fields

ID BuyerID SoldToPartyID ShipToPartyID PurchaseOrderByCustomer Item RequestedDate TotalAmount Currency

Mapping Notes

GP's SOPHDRWORK and SOPLINEWORK map to ByDesign's Sales Order Collection. Requires careful mapping of line item details, pricing, and quantities. 'CUSTNMBR' in GP maps to 'SoldToPartyID' or 'BuyerID' in ByDesign. 'ITEMNMBR' maps to 'Item' (Product ID).

Next Steps

See Dynamics GP + SAP Business ByDesign integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order-to-Cash Automation

Automate the complete order lifecycle from an eCommerce platform to Dynamics GP for operational fulfillment, and then to SAP Business ByDesign for financial accounting and invoicing.

Integration Steps:

  1. 0 Customer places order on Shopify.
  2. 1 iPaaS captures order via webhook.
  3. 2 New Sales Order (SOPHDRWORK) created in Dynamics GP.
  4. 3 Inventory (IV00101) updated in GP; fulfillment process initiated.
  5. 4 Customer (RM00101) and Item (IV00101) data synchronized/validated between GP and ByDesign.
  6. 5 Sales Order (Sales Order Collection) and related GL entries (General Ledger Entry) created in SAP Business ByDesign for billing and revenue recognition.
  7. 6 Payment (RM10101) from payment gateway reconciled in both systems.

Business Outcome

Real-time order processing, accurate inventory, accelerated revenue recognition, improved customer satisfaction.

Frequency

Real-time

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Streamlined Operations
Automate manual data entry and reconciliation tasks between Dynamics GP and SAP Business ByDesign, freeing up your team for strategic work.
Real-time Data Visibility
Gain immediate insights into sales orders, inventory levels, financial transactions, and customer data across both ERPs.
Enhanced Data Accuracy & Integrity
Eliminate data discrepancies and ensure a single source of truth for critical business information with AI-powered validation.
Faster Financial Close
Automate the flow of financial postings and payments, significantly accelerating your monthly and quarterly close processes.
Improved Decision Making
Access comprehensive, up-to-date reports and analytics from consolidated data, enabling more informed business decisions.
Scalability & Agility
Easily adapt and extend integrations to support new business processes, applications, or growth initiatives without extensive coding.
Reduced Operational Costs
Minimize the need for custom development and reduce labor costs associated with manual data management and error resolution.
✨

Streamlined Operations

Up to 80% reduction in manual data entry

📋 What You Get

Automate manual data entry and reconciliation tasks between Dynamics GP and SAP Business ByDesign, freeing up your team for strategic work.

💼 Business Impact

This benefit directly contributes to Up to 80% reduction improvement in in manual data entry, enabling your team to focus on high-value strategic initiatives.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST /Dynamics/GPService/SOPService.svc Create, update, or retrieve Sales Order Processing (SOP) documents like Sales Orders, Invoices, and Returns. Used for eCommerce order injection.
POST /Dynamics/GPService/CustomerService.svc Manage customer master records, including creation, updates, and querying customer details. Critical for MDM.
POST /Dynamics/GPService/InventoryService.svc Access and modify inventory item master data, quantities, and pricing. Essential for real-time stock sync.
POST /Dynamics/GPService/VendorService.svc Create, update, and retrieve vendor master records for accounts payable. Supports procure-to-pay.
POST /Dynamics/GPService/POPService.svc Manage Purchase Order Processing (POP) documents, including purchase orders and receipts. Used for procurement automation.
POST /Dynamics/GPService/GLService.svc Post general ledger transactions and retrieve account balances. Key for financial consolidation.

⚡ Transformation Logic

  • Field Mapping: Direct mapping of fields (e.g., GP 'CUSTNMBR' to ByDesign 'BuyerID').
  • Data Type Conversion: Converting GP's numeric types to ByDesign's string representations if required.
  • Concatenation/Splitting: Combining multiple GP address fields into a single ByDesign address string or vice-versa.
  • Lookup Tables: Translating GP 'ITMCLSCD' (Item Class Code) to ByDesign 'ProductCategory' using a predefined lookup table.
  • Conditional Logic: Applying different mapping rules or data values based on a condition (e.g., if GP 'SOPTYPE' is 'Invoice', set ByDesign 'DocumentType' to 'Customer Invoice').
  • Default Values: Assigning default values for optional fields if not present in the source.
  • Currency Conversion: Automating currency conversion for multi-currency transactions.

🛡️ Error Handling

  • Transient Network Issues: Handled by automated retries with exponential backoff.
  • API Rate Limit Exceeded: Managed by throttling and queueing mechanisms.
  • Data Validation Failure: Messages routed to dead-letter queue for manual correction and reprocessing.
  • Authentication Failure: Immediate alerts triggered for credential review.
  • System Unavailability: Smart retries and circuit breakers prevent overwhelming the offline system, and alerts notify IT.
  • Business Logic Error: Alerts generated, and execution paused for review of transformation rules.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

Technical FAQs

▸ What are the primary integration methods for Dynamics GP and SAP Business ByDesign?
For Dynamics GP, our iPaaS primarily utilizes Web Services and eConnect for robust, API-first integration, often with an on-premise agent. For SAP Business ByDesign, we leverage its OData and SOAP web services. This combination ensures secure and efficient data exchange across your hybrid environment.

Workflow FAQs

▸ Can I automate my eCommerce Order-to-Cash process between these two ERPs?
Absolutely. Our solution automates the full Order-to-Cash cycle, from capturing orders in your eCommerce platform, routing them through Dynamics GP for fulfillment, and then synchronizing relevant financial data to SAP Business ByDesign for accounting and invoicing. This ensures real-time inventory updates and rapid order processing.

AI Capabilities FAQs

▸ How does AI enhance Dynamics GP and SAP Business ByDesign integrations?
AI is embedded throughout the integration lifecycle. It assists with intelligent field mapping suggestions, automates data validation and cleansing, detects anomalies in financial transactions, and can even auto-resolve common integration errors. This leads to higher data quality, reduced manual effort, and predictive operational insights.

Customization FAQs

▸ Is it possible to manage custom fields and customizations from both ERPs?
Yes, our iPaaS fully supports custom fields and customizations in both Dynamics GP (via Web Services/eConnect) and SAP Business ByDesign (via OData/SOAP APIs). Our visual mapping tools allow you to easily include these custom fields in your integration flows and apply specific transformation logic.

Error Handling FAQs

▸ How do I handle data discrepancies and errors during integration?
Our iPaaS provides robust error handling. Transient errors trigger automated retries with exponential backoff. Persistent data discrepancies are routed to a dead-letter queue for manual review and correction, with automated notifications to relevant teams. AI also helps classify errors and suggest resolutions, minimizing data loss and operational disruption.

Security FAQs

▸ What are the security considerations for integrating Dynamics GP and SAP Business ByDesign?
Security is paramount. We implement end-to-end encryption (TLS 1.2+), adhere to the principle of least privilege for integration accounts, use secure credential management (OAuth 2.0 for ByDesign), and maintain comprehensive audit trails. An on-premise agent ensures secure connectivity to Dynamics GP behind your firewall.

Low-Code FAQs

▸ Can I use low-code/no-code tools to build these integrations?
Absolutely. Our iPaaS features a visual, drag-and-drop low-code/no-code environment. This empowers business analysts and citizen integrators to design, build, and deploy complex integration workflows for Dynamics GP and SAP Business ByDesign without writing extensive code, significantly accelerating development and reducing IT bottlenecks.

Performance FAQs

▸ How does the integration impact the performance of Dynamics GP and SAP Business ByDesign?
Well-designed integrations optimize performance by reducing manual data entry and ensuring consistency. Our iPaaS employs best practices like API optimization, batching, caching, and intelligent throttling to minimize the load on both ERP systems, ensuring efficient data processing and improved overall system responsiveness. Poorly designed integrations can negatively impact performance, which is why our iPaaS focuses on optimized patterns.
Pricing

Simple, transparent pricing for Dynamics GP + SAP Business ByDesign .

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Dynamics GP + SAP Business ByDesign integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo