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Epicor Prophet 21 & Authorize.Net: Automate Payments, Streamline ERP

Unify your financial operations with real-time payment processing, secure customer profiles, and automated reconciliation, all powered by a leading iPaaS.

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The Challenge

The Challenge: Manual Payment Processing & Disconnected Financial Systems

Managing payments and ERP data in silos creates a cascade of inefficiencies, errors, and compliance risks. Without a robust integration, businesses face significant operational hurdles that hinder growth and financial accuracy.

  • Manual Data Entry & Reconciliation: Accounting teams spend countless hours manually inputting payment data into Prophet 21 and reconciling daily Authorize.Net settlements, leading to delays and human error.
  • Delayed Order Fulfillment: Disconnected payment status updates mean orders sit idle in Prophet 21, delaying shipping and impacting customer satisfaction.
  • PCI DSS Compliance Burden: Storing sensitive payment data locally or managing compliance across disparate systems increases risk and audit complexity.
  • Inefficient Refund & Recurring Billing: Processing refunds and managing subscriptions manually is time-consuming, prone to errors, and negatively affects cash flow.
  • Limited Fraud Visibility: Relying solely on Authorize.Net's basic alerts without integrating with broader fraud management or ERP insights leaves businesses vulnerable.
  • Lack of Real-time Financial Insight: Delayed data synchronization prevents accurate, up-to-the-minute financial reporting in Prophet 21.
Integration Diagram
Solution Illustration
The Solution

The Solution: Unified Financial Operations with iPaaS

Our iPaaS-powered integration between Epicor Prophet 21 and Authorize.Net delivers a holistic solution, automating every aspect of your payment and financial workflows. Experience real-time data synchronization, robust security, and unparalleled operational efficiency.

  • Real-time Transaction Processing: Instantly capture payments and update order statuses in Prophet 21 upon Authorize.Net confirmation.
  • Secure Payment Tokenization (CIM): Leverage Authorize.Net's Customer Information Manager to store payment profiles securely, ensuring PCI DSS compliance.
  • Automated Recurring Billing (ARB): Seamlessly manage subscriptions and recurring payments, with automatic updates flowing into Prophet 21.
  • Daily GL Reconciliation: Automatically retrieve Authorize.Net settlement batches and post journal entries to Prophet 21's General Ledger.
  • Proactive Fraud Detection: Integrate Authorize.Net's AFDS with AI-enhanced analysis for smarter, faster fraud mitigation.
Implementation Timeline

Go live with Epicor Prophet 21 + & Authorize.Net | Streamline Payments in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Epicor Prophet 21 and & Authorize.Net | Streamline Payments, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Epicor Prophet 21 + & Authorize.Net | Streamline Payments deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Real-time Transaction Processing: Instantly capture payments and update order statuses in Prophet 21 upon Authorize.Net confirmation.
  • Secure Payment Tokenization (CIM): Leverage Authorize.Net's Customer Information Manager to store payment profiles securely, ensuring PCI DSS compliance.
  • Automated Recurring Billing (ARB): Seamlessly manage subscriptions and recurring payments, with automatic updates flowing into Prophet 21.
  • Daily GL Reconciliation: Automatically retrieve Authorize.Net settlement batches and post journal entries to Prophet 21's General Ledger.
  • Proactive Fraud Detection: Integrate Authorize.Net's AFDS with AI-enhanced analysis for smarter, faster fraud mitigation.
  • Streamlined Refund & Void Processing: Initiate and track payment reversals directly from Prophet 21, with automatic updates to Authorize.Net.
  • Unified Customer Payment Profiles: Synchronize customer payment methods between Prophet 21 (or CRM) and Authorize.Net CIM.

Technical Integration Deep Dive: Connecting Epicor Prophet 21 & Authorize.Net

Our iPaaS provides the robust, secure, and scalable framework for integrating Epicor Prophet 21 and Authorize.Net. It handles the complexities of API communication, data transformation, and workflow orchestration, ensuring a seamless flow of financial information.

Data Flow Steps

Discovery & Planning: Identify key workflows, data entities, and business rules for synchronization between Prophet 21 and Authorize.Net.

iPaaS Configuration: Set up iPaaS connectors for both systems, including secure API credential management.

Workflow Design: Visually design integration flows (e.g., Order to Payment, Refund Process) using the low-code canvas.

Data Mapping & Transformation: Map relevant fields between Prophet 21 and Authorize.Net, defining transformation logic as needed.

Testing & Validation: Rigorously test all workflows in sandbox environments, utilizing AI-assisted validation for data integrity.

Deployment & Monitoring: Deploy the integration to production, with real-time monitoring and alerting for ongoing performance and health.

Data Touchpoints

Prophet 21: Orders, Customers, Invoices, General Ledger Entries, Returns.
Authorize.Net: Transactions (Auth, Capture, Refund, Void), Customer Profiles (CIM), Payment Profiles (CIM), Subscriptions (ARB), Settlement Batches, Fraud Events.

"Conceptual Flow: [eCommerce/Prophet 21 Order] --> [iPaaS Trigger (Webhook/API Poll)] --> [Data Transformation] --> [Authorize.Net API (Auth/Capture)] --> [Authorize.Net Webhook (Status)] --> [iPaaS Data Transformation] --> [Prophet 21 API (Update Order/Create Invoice)] --> [Prophet 21 GL (Daily Reconciliation)]"

Pricing

Simple, transparent pricing for Epicor Prophet 21 + & Authorize.Net | Streamline Payments.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Epicor Prophet 21

Integrating Epicor Prophet 21 fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Data Entities & Harmonized Mapping

Achieving seamless integration requires precise mapping and transformation of data entities between Epicor Prophet 21 and Authorize.Net. Our iPaaS provides the tools to define and manage these critical connections.

Order

The sales order originating from Prophet 21 or an eCommerce platform, driving payment processing.

Epicor Prophet 21 Fields

[field, OrderID],[type, string],[description, Unique identifier for the order.] [field, CustomerID],[type, string],[description, Associated customer ID.] [field, OrderTotal],[type, decimal],[description, Total amount of the order.] [field, CurrencyCode],[type, string],[description, Currency of the order.] [field, OrderStatus],[type, string],[description, Current status (e.g., 'New', 'Pending Payment', 'Paid', 'Shipped').] [field, InvoiceNumber],[type, string],[description, Invoice generated for the order.] [field, PaymentMethod],[type, string],[description, Payment method used (e.g., 'Credit Card', 'eCheck').]

& Authorize.Net | Streamline Payments Fields

[field, invoiceNumber],[type, string],[description, Merchant-assigned invoice number, often mapped from OrderID.] [field, amount],[type, decimal],[description, Transaction amount.] [field, customerProfileId],[type, string],[description, Authorize.Net CIM customer profile ID.] [field, transactionId],[type, string],[description, Unique Authorize.Net transaction ID.] [field, description],[type, string],[description, Transaction description (can include order details).]

Mapping Notes

OrderID from Prophet 21 is typically mapped to `invoiceNumber` in Authorize.Net for traceability. OrderTotal maps directly to `amount`. OrderStatus is updated based on Authorize.Net `transactionStatus`.

Next Steps

See Epicor Prophet 21 + & Authorize.Net | Streamline Payments integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order to Payment Capture & ERP Sync

When an order is placed on an eCommerce platform, the iPaaS orchestrates the payment capture via Authorize.Net and then synchronizes the order and payment status with Epicor Prophet 21, triggering fulfillment and invoicing.

Integration Steps:

  1. 0 Customer places order on eCommerce site.
  2. 1 iPaaS triggers Authorize.Net for payment authorization and capture.
  3. 2 Authorize.Net processes payment and sends webhook confirmation to iPaaS.
  4. 3 iPaaS updates order status in Prophet 21 to 'Paid' and creates invoice.
  5. 4 Prophet 21 initiates fulfillment process.

Business Outcome

Accelerated order processing, real-time revenue recognition, reduced manual data entry, improved customer satisfaction.

Frequency

Real-time (Event-driven)

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Boost Financial Accuracy
Eliminate manual data entry errors and discrepancies between Authorize.Net transactions and Prophet 21 accounting records, ensuring a single source of truth for all financial data.
Accelerate Cash Flow
Automate payment capture and real-time order status updates in Prophet 21, speeding up order fulfillment and invoice generation, leading to faster cash realization.
Reduce Operational Costs
Automate manual reconciliation, payment posting, and refund processing, significantly cutting labor costs and freeing up accounting teams for strategic tasks.
Ensure PCI DSS Compliance
Leverage Authorize.Net CIM for tokenization, minimizing your PCI scope and ensuring sensitive payment data never touches your Prophet 21 system or local infrastructure.
Enhance Fraud Detection
Combine Authorize.Net's Advanced Fraud Detection Suite with AI-enhanced analytics to identify and mitigate fraudulent transactions more effectively and in real-time.
Improve Customer Experience
Provide a seamless, secure, and efficient payment experience, from one-click checkouts to prompt refund processing, directly impacting customer satisfaction.
Gain Real-time Financial Insight
Access up-to-the-minute payment and transaction data within Prophet 21, enabling better financial reporting, forecasting, and strategic decision-making.
✨

Boost Financial Accuracy

99.9% Data Accuracy

📋 What You Get

Eliminate manual data entry errors and discrepancies between Authorize.Net transactions and Prophet 21 accounting records, ensuring a single source of truth for all financial data.

💼 Business Impact

This benefit directly contributes to 99.9% improvement in Data Accuracy, enabling your team to focus on high-value strategic initiatives.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose

⚡ Transformation Logic

  • Map 'Order Total' from Prophet 21 to 'amount' in Authorize.Net Transaction, ensuring correct currency conversion if applicable.
  • Transform Prophet 21 'CustomerID' to 'merchantCustomerId' for Authorize.Net CIM Profile, creating a new CIM profile if one doesn't exist.
  • Convert Authorize.Net 'transactionStatus' (e.g., 'approved', 'declined', 'settledSuccessfully') to Prophet 21's 'Payment Status' (e.g., 'Captured', 'Failed', 'Reconciled').
  • Aggregate daily Authorize.Net settlement data (gross sales, refunds, fees) into appropriate General Ledger accounts (e.g., Sales Revenue, Payment Processing Fees, Accounts Receivable) in Prophet 21, ensuring proper debit/credit entries.
  • Mask sensitive payment data from Prophet 21 logs, relying solely on Authorize.Net's tokenization for PCI DSS compliance.

🛡️ Error Handling

  • Scenario 1: Authorize.Net transaction declined. iPaaS receives decline webhook, updates Prophet 21 order status to 'Payment Declined', and optionally triggers customer notification. No further action in Prophet 21 until customer provides new payment.
  • Scenario 2: Prophet 21 API unavailable. During an order update post-payment, if Prophet 21's API is unresponsive, iPaaS queues the update, implements exponential backoff retries, and alerts the operations team. Ensures data is eventually consistent.
  • Scenario 3: Data mapping error. A new custom field in Prophet 21 isn't mapped to Authorize.Net. AI validation flags the unmapped field, preventing the transaction from proceeding, and alerts the integration administrator to update the mapping.
  • Scenario 4: Duplicate transaction. Due to a network glitch, a payment request is sent twice. The iPaaS uses idempotency keys to ensure Authorize.Net processes it only once, preventing double charges and maintaining Prophet 21 accuracy.
  • Scenario 5: Webhook delivery failure. An Authorize.Net webhook fails to reach the iPaaS. Authorize.Net's retry mechanism (and iPaaS's ability to re-request missed events) ensures eventual delivery; if persistent, it's moved to a dead-letter queue.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

No FAQs available for this integration pair.
Pricing

Simple, transparent pricing for Epicor Prophet 21 + & Authorize.Net | Streamline Payments.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Epicor Prophet 21 + & Authorize.Net | Streamline Payments integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo