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Unify Epicor Prophet21 & BridgePay: Master Your Financial Flow

Automate payments, accelerate reconciliation, and ensure compliance with a powerful, AI-driven integration for Epicor Prophet21 and BridgePay.

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The Challenge

The Disconnect Between Payments and Your ERP

Managing payments and financial records across disparate systems like your payment gateway and Epicor Prophet21 ERP creates significant operational friction. This disconnect leads to manual errors, delayed financial reporting, and compliance headaches, hindering your business's agility and growth.

  • Manual data entry of payment transactions into Prophet21.
  • Delayed reconciliation of BridgePay settlements with Prophet21 GL.
  • Lack of real-time visibility into payment statuses affecting order fulfillment.
  • Challenges in maintaining PCI DSS compliance across systems.
  • Inefficient refund processing and credit memo management.
  • Increased risk of fraud due to fragmented data and slow response times.
Integration Diagram
Solution Illustration
The Solution

Seamless Financial Harmony: Epicor Prophet21 + BridgePay Integration

Our AI-powered iPaaS solution creates a seamless, intelligent bridge between Epicor Prophet21 and BridgePay, transforming your financial operations. It automates every step of the payment lifecycle, from real-time transaction processing to automated reconciliation and fraud management, ensuring data accuracy, compliance, and efficiency across your enterprise.

  • Real-time Payment Status Synchronization
  • Automated Order-to-Cash Workflows
  • Daily Settlement & Bank Reconciliation Automation
  • Secure Tokenization for PCI DSS Compliance
  • AI-Enhanced Fraud Alert Management
Implementation Timeline

Go live with Epicor Prophet21 & BridgePay: + Seamless Payments & ERP in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Epicor Prophet21 & BridgePay: and Seamless Payments & ERP, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Epicor Prophet21 & BridgePay: + Seamless Payments & ERP deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Real-time Payment Status Synchronization
  • Automated Order-to-Cash Workflows
  • Daily Settlement & Bank Reconciliation Automation
  • Secure Tokenization for PCI DSS Compliance
  • AI-Enhanced Fraud Alert Management
  • Unified Customer Payment Method Management
  • Low-Code Workflow Design & Customization

Technical Integration Details: Epicor Prophet21 & BridgePay

Our iPaaS provides an enterprise-grade, API-first approach to integrating Epicor Prophet21 with BridgePay. It acts as the central orchestration layer, handling data transformation, routing, error management, and security to ensure reliable and compliant financial data exchange.

Data Flow Steps

Secure Connection Setup: Establish authenticated connections to both Epicor Prophet21 and BridgePay using appropriate API keys, OAuth tokens, and secure credential vaults.

Event Listener Configuration: Configure webhooks in BridgePay to trigger real-time events in the iPaaS for critical payment activities (e.g., `paymentsuccess`, `refundprocessed`, `fraud_alert`).

Data Mapping & Transformation: Utilize the iPaaS visual designer to map fields between BridgePay entities (e.g., `Payment`, `Transaction`) and Epicor Prophet21 entities (e.g., `Sales Order`, `Invoice`, `GL Entry`). Apply necessary transformations (e.g., currency conversion, status code mapping).

Workflow Orchestration: Design multi-step workflows to automate processes like Order-to-Cash, Refund Processing, and Daily Reconciliation. This involves calling respective APIs in a logical sequence, handling conditional logic, and error scenarios.

Error Handling & Monitoring: Implement robust error handling, automated retries, and real-time alerts. Monitor dashboards provide end-to-end visibility into transaction flows and integration health.

Deployment & Governance: Deploy tested integration flows from sandbox to production environments with version control and audit trails. Ensure ongoing compliance and performance optimization.

Data Touchpoints

BridgePay: Payment Authorization, Capture, Sale, Refund, Void, Transaction Details, Settlement Batches, Fraud Events, Payment Method Tokenization.
Epicor Prophet21: Sales Orders, Invoices, Customer Records, Cash Receipts, Credit Memos, General Ledger Entries, Inventory Updates.

"BridgePay (Webhooks/API) <--> iPaaS (Connectors, Transformations, Workflow Engine) <--> Epicor Prophet21 (API)"

Pricing

Simple, transparent pricing for Epicor Prophet21 & BridgePay: + Seamless Payments & ERP.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Epicor Prophet21 & BridgePay:

Integrating Epicor Prophet21 & BridgePay: fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Entities & Intelligent Mapping: Epicor Prophet21 & BridgePay

Our iPaaS simplifies the complex task of harmonizing critical financial entities between BridgePay and Epicor Prophet21. Leveraging AI-assisted mapping, we ensure accurate and consistent data flow, transforming disparate data into a unified, actionable view.

Payment / Transaction

Represents the core financial exchange from BridgePay, detailing authorization, capture, and settlement. In Prophet21, this maps to Cash Receipts, Sales Order payments, and ultimately GL entries.

Epicor Prophet21 & BridgePay: Fields

[field, CustomerNum],[description, Prophet21 Customer ID] [field, OrderNum],[description, Prophet21 Sales Order ID] [field, InvoiceNum],[description, Prophet21 Invoice ID] [field, CashReceiptAmount],[description, Amount received] [field, CashReceiptDate],[description, Date of payment] [field, Reference],[description, BridgePay Transaction ID] [field, GLAccount],[description, Relevant cash/revenue GL Account]

Seamless Payments & ERP Fields

[field, transactionId],[description, Unique BridgePay transaction ID (key)] [field, paymentId],[description, Unique payment attempt ID] [field, type],[description, Transaction type (sale, auth, refund)] [field, status],[description, Current status (approved, settled, voided)] [field, amount],[description, Transaction amount] [field, currency],[description, Transaction currency] [field, settlementDate],[description, Date of settlement] [field, token],[description, Payment method token]

Mapping Notes

The `BridgePay.transactionId` is critical for linking to Prophet21's `Reference` field for reconciliation. Map `BridgePay.status` to Prophet21's payment/invoice status for real-time updates. Amount and currency require direct mapping.

Next Steps

See Epicor Prophet21 & BridgePay: + Seamless Payments & ERP integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Order-to-Cash & ERP Updates

Seamlessly connect your eCommerce platform to BridgePay for payment processing and then to Epicor Prophet21 for order fulfillment, invoicing, and financial posting. Payments are authorized in real-time by BridgePay, triggering immediate sales order creation and status updates in Prophet21, ensuring accurate inventory and prompt customer communication.

Integration Steps:

  1. 0 Customer completes checkout on eCommerce, payment processed by BridgePay.
  2. 1 BridgePay webhook notifies iPaaS of successful payment and transaction ID.
  3. 2 iPaaS creates/updates Sales Order in Epicor Prophet21 with payment details.
  4. 3 Prophet21 initiates fulfillment, updates inventory, and generates Invoice.
  5. 4 Payment status (e.g., 'Paid') is reflected in Prophet21 for the corresponding invoice.

Business Outcome

Reduced order processing time, improved cash flow, real-time inventory accuracy, and automated financial record-keeping.

Frequency

Real-time, event-driven

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerate Financial Close & Reconciliation
Automate daily settlement reports from BridgePay into Epicor Prophet21, drastically reducing manual reconciliation efforts and accelerating your month-end close cycles.
Ensure PCI DSS Compliance & Security
Leverage BridgePay's tokenization and secure API practices, ensuring raw cardholder data never touches your systems, maintaining robust PCI DSS compliance.
Enhance Data Accuracy & Integrity
Eliminate manual data entry errors with automated, real-time synchronization of payment, transaction, and customer data between BridgePay and Prophet21.
Streamline Order-to-Cash Cycle
Automate the entire process from online payment to Prophet21 order creation, invoicing, and GL posting, leading to faster fulfillment and improved cash flow.
Improve Fraud Detection & Response
Integrate BridgePay's fraud alerts with Prophet21 order management, enabling real-time risk assessment and automated actions for suspicious transactions.
Boost Operational Efficiency & Productivity
Free up your finance and operations teams from repetitive tasks, allowing them to focus on strategic analysis and business growth initiatives.
✨

Accelerate Financial Close & Reconciliation

70% Reduction in reconciliation time

📋 What You Get

Automate daily settlement reports from BridgePay into Epicor Prophet21, drastically reducing manual reconciliation efforts and accelerating your month-end close cycles.

💼 Business Impact

This benefit directly contributes to 70% improvement in Reduction in reconciliation time, enabling your team to focus on high-value strategic initiatives.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST, GET, PUT /api/v1/SalesOrder Create, retrieve, and update sales orders.
POST, GET, PUT /api/v1/Invoice Create, retrieve, and update invoices.
POST, GET, PUT /api/v1/Customer Create, retrieve, and update customer records.
POST /api/v1/CashReceipt Record cash receipts/payments.
POST, GET /api/v1/CreditMemo Create and retrieve credit memos.
POST /api/v1/GLTransaction Post general ledger transactions.

⚡ Transformation Logic

  • Status Mapping: BridgePay transaction statuses (e.g., 'authorized', 'captured', 'settled') are mapped to corresponding Epicor Prophet21 order/invoice/payment statuses.
  • Currency Conversion: If multi-currency is involved, apply conversion rates and logic for Prophet21 postings.
  • Reference Linking: BridgePay `transactionId` and `batchId` are mapped to custom or standard reference fields in Prophet21 (e.g., `PaymentRef`, `GLBatchNum`).
  • Fee Allocation: BridgePay `fees` are automatically posted to a designated payment processing expense GL account in Prophet21.
  • Address Harmonization: Standardize customer billing/shipping address formats before syncing to Prophet21.

🛡️ Error Handling

  • BridgePay API unavailability (handled by retries and circuit breakers).
  • Invalid payment data (e.g., incorrect card details, handled by customer notification).
  • Prophet21 API authentication failure (alerting IT/security).
  • Data mapping errors (flagged by AI validation, routed for manual correction).
  • Network timeouts (handled by retries).
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Integration FAQs

▸ What is the best way to integrate BridgePay with Epicor Prophet21?
The most effective way to integrate BridgePay with Epicor Prophet21 is through a modern iPaaS platform. This enables API-first, event-driven connectivity for real-time synchronization of payment data, automated GL postings, and streamlined reconciliation, far surpassing traditional point-to-point integrations.

Reconciliation FAQs

▸ How can iPaaS help automate BridgePay's payment reconciliation with Prophet21?
iPaaS can fully automate BridgePay's reconciliation by retrieving daily settlement reports, harmonizing transaction data with bank statements, identifying discrepancies using AI, and automatically posting consolidated entries to Epicor Prophet21's General Ledger. This drastically reduces manual effort and speeds up financial close cycles.

Security & Compliance FAQs

▸ Is Epicor Prophet21 and BridgePay integration PCI DSS compliant when using an iPaaS?
Yes, when implemented correctly. The key is to leverage BridgePay's tokenization capabilities, ensuring raw cardholder data never passes through or is stored in the iPaaS or Prophet21. The iPaaS should only handle payment tokens and be configured with secure connectors and encryption to maintain PCI DSS compliance.

Low-Code/No-Code FAQs

▸ Can I use low-code tools to build workflows around BridgePay and Prophet21?
Absolutely. Modern iPaaS platforms offer robust low-code/no-code environments. This empowers business analysts to design, implement, and manage complex BridgePay and Prophet21 workflows—such as order-to-cash, refund processing, or fraud alerts—with minimal coding, accelerating automation initiatives.

AI Benefits FAQs

▸ How does AI enhance BridgePay and Prophet21 integrations?
AI can significantly enhance integrations through automated anomaly detection for fraud, intelligent mapping suggestions for new data fields, predictive analytics for cash flow, and smart routing for exception handling. It reduces manual intervention and improves data quality and decision-making for both systems.

Error Handling FAQs

▸ How do I handle failed payments or transaction errors in BridgePay to Prophet21 integrations?
Implement robust error handling within your iPaaS workflow. This includes automated retry logic with exponential backoff for transient errors, dedicated dead-letter queues for unresolvable issues, and proactive alerts to notify relevant teams. AI can even suggest auto-resolution actions for common failure patterns.

Data Management FAQs

▸ What kind of data harmonization is needed for Epicor Prophet21 and BridgePay integrations?
Data harmonization ensures consistent formatting and validation of payment, customer, and order data across both systems. iPaaS mapping engines are used to transform data from BridgePay's format to Epicor Prophet21's schema, resolving discrepancies and ensuring data integrity for accurate GL postings and reporting.

Architecture FAQs

▸ What are the benefits of an event-driven architecture for BridgePay to Prophet21?
An event-driven architecture allows BridgePay to send real-time notifications (webhooks) for critical events like payment success or fraud alerts. This triggers immediate downstream actions in Epicor Prophet21, enabling real-time inventory updates, faster order fulfillment, and proactive fraud response, leading to greater agility and responsiveness.
Pricing

Simple, transparent pricing for Epicor Prophet21 & BridgePay: + Seamless Payments & ERP.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Epicor Prophet21 & BridgePay: + Seamless Payments & ERP integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo