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Epicor Prophet 21 + & Vantiv: Streamline Payments & ERP Integration

Clarity Connect™ integrates Epicor Prophet 21 with & Vantiv: Streamline Payments & ERP, automating business processes and data sharing. This robust integration connects your critical business systems to automate order processing, inventory management, and customer data synchronization.

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The Challenge

Connecting with Clarity Connect™

Clarity Connect™ links Epicor Prophet 21 and & Vantiv: Streamline Payments & ERP through automation and data sharing. Integrating these platforms benefits businesses by streamlining processes and connecting front-end and back-end systems.

Considerations when connecting these applications include security, performance, and physical access. We support both SaaS (Cloud) and On-Premises connection types.

Integration Diagram
Solution Illustration
The Solution

Seamless Integration

Our middleware platform ensures robust and reliable data transfer between Epicor Prophet 21 and & Vantiv: Streamline Payments & ERP.

  • Prophet 21 custom fields can be mapped to Vantiv transaction metadata.
  • Vantiv's flexible transaction metadata can be captured and stored in Prophet 21 custom fields or related tables.
  • Dynamic mapping based on business logic (e.g., different GL accounts for different product types).
Implementation Timeline

Go live with Epicor Prophet 21 + & Vantiv: Streamline Payments & ERP in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Epicor Prophet 21 and & Vantiv: Streamline Payments & ERP, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Epicor Prophet 21 + & Vantiv: Streamline Payments & ERP deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Prophet 21 custom fields can be mapped to Vantiv transaction metadata.
  • Vantiv's flexible transaction metadata can be captured and stored in Prophet 21 custom fields or related tables.
  • Dynamic mapping based on business logic (e.g., different GL accounts for different product types).

Robust Integration Architecture: Epicor Prophet 21 and Vantiv

A modern iPaaS forms the central hub for integrating Epicor Prophet 21 with Vantiv, employing an event-driven, API-first approach to ensure scalability, reliability, and security for all payment and financial workflows.

Data Flow Steps

Event-Driven Architecture (Vantiv webhooks for real-time updates)

API Gateway Pattern (for secure and managed API access)

Batch Processing (for daily settlement reports)

Canonical Data Model (within iPaaS for consistent entity representation)

Circuit Breaker Pattern (for fault tolerance against API failures)

Data Touchpoints

iPaaS Platform (Integration Runtime, Connectors, Designer, Monitoring)
Vantiv Payment Gateway (APIs, Webhooks)
Epicor Prophet 21 ERP (APIs, Database)
External AI Fraud Detection Service (Optional)
Message Queue (for high-volume event processing)
Secrets Manager (for API credentials)

"Conceptual Diagram: 'eCommerce Platform' -> 'iPaaS (Connectors, Transformation, Orchestration, Monitoring)' -> 'Vantiv (Payment Gateway)' AND 'Epicor Prophet 21 (ERP)' with bi-directional arrows between iPaaS and both systems. 'AI Fraud Service' connected to iPaaS. 'Data Lake/Warehouse' connected to iPaaS for analytics."

Pricing

Simple, transparent pricing for Epicor Prophet 21 + & Vantiv: Streamline Payments & ERP.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Epicor Prophet 21

Integrating Epicor Prophet 21 fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Transaction

A payment event in Vantiv (authorization, capture, refund) linked to an order in Prophet 21.

Epicor Prophet 21 Fields

[field, InvoiceNum],[type, string],[description, Prophet 21 Invoice Number (maps to merchantTransactionId)] [field, OrderNum],[type, string],[description, Prophet 21 Sales Order Number] [field, CustomerNum],[type, string],[description, Prophet 21 Customer ID] [field, Amount],[type, decimal],[description, Transaction amount] [field, PaymentStatus],[type, string],[description, Payment status (e.g., Paid, Authorized, Refunded)] [field, PaymentMethodCode],[type, string],[description, Internal code for payment method] [field, TransactionDate],[type, datetime],[description, Date of transaction]

& Vantiv: Streamline Payments & ERP Fields

[field, transactionId],[type, string],[description, Vantiv's unique transaction identifier] [field, merchantTransactionId],[type, string],[description, Your internal order/invoice ID (maps to Prophet 21 InvoiceNum/OrderNum)] [field, amount],[type, decimal],[description, Transaction amount] [field, currency],[type, string],[description, Currency code (e.g., USD)] [field, status],[type, string],[description, Vantiv transaction status (e.g., AUTHORIZED, CAPTURED, REFUNDED)] [field, type],[type, string],[description, Transaction type (e.g., SALE, AUTH, REFUND)] [field, paymentMethodType],[type, string],[description, Credit Card, ACH, etc.] [field, timestamp],[type, datetime],[description, Timestamp of the transaction] [field, cardDetails (tokenized)],[type, string],[description, Token representing the payment method]

Mapping Notes

The `merchantTransactionId` in Vantiv is crucial for linking back to Prophet 21's `OrderNum` or `InvoiceNum`. Ensure consistent ID generation. Vantiv's `status` updates drive `PaymentStatus` in Prophet 21.

Next Steps

See Epicor Prophet 21 + & Vantiv: Streamline Payments & ERP integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order to Vantiv Payment & ERP Sync

Automate the entire order-to-payment cycle. When a customer places an order on your eCommerce platform, payment details are securely sent to Vantiv for authorization and capture. Upon success, the order is created in Prophet 21, inventory is updated, and payment status is reflected in both systems.

Integration Steps:

  1. 0 Customer places order on eCommerce.
  2. 1 Payment details sent to Vantiv for authorization/capture via tokenization.
  3. 2 Vantiv processes payment and returns status.
  4. 3 Successful payment triggers order creation in Prophet 21.
  5. 4 Prophet 21 inventory is updated.
  6. 5 Payment status synchronized to eCommerce and Prophet 21.

Business Outcome

Real-time order processing, accurate inventory, reduced manual data entry, seamless customer experience.

Frequency

Real-time

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose

⚡ Transformation Logic

  • Vantiv `status` codes are mapped to Prophet 21 `PaymentStatus` fields (e.g., 'AUTHORIZED' to 'Pending Payment').
  • Vantiv `totalAmount` and `totalFees` are transformed into debit/credit entries for specific Prophet 21 General Ledger accounts.
  • Customer billing/shipping addresses from Vantiv (or source system) are mapped and standardized for Prophet 21.
  • Currency conversions are applied if multi-currency operations are active, using predefined exchange rates or external services.

🛡️ Error Handling

  • Vantiv API downtime or transient network issues.
  • Invalid payment method or insufficient funds.
  • Prophet 21 API errors (e.g., invalid customer ID, missing required fields).
  • Data format mismatches during transformation.
  • Duplicate transaction attempts due to network latency.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why integrate Epicor Prophet 21 with Vantiv?
Integrating Epicor Prophet 21 with Vantiv automates your entire payment lifecycle, from order payment to financial reconciliation. This eliminates manual data entry, accelerates financial close, improves data accuracy, and enhances PCI compliance, providing real-time visibility into your financial operations.

Security & Compliance FAQs

▸ How does this integration handle PCI DSS compliance?
The integration leverages Vantiv's robust tokenization services and hosted payment pages. This means sensitive cardholder data never touches your Epicor Prophet 21 system. Only non-sensitive payment tokens are stored, significantly reducing your PCI DSS scope and compliance burden.

Financial Operations FAQs

▸ Can I automate financial reconciliation between Vantiv and Prophet 21?
Absolutely. Our iPaaS solution fully automates reconciliation. It retrieves daily settlement reports from Vantiv, processes transaction data and fees, applies your predefined business rules, and automatically posts aggregated journal entries directly into Prophet 21's General Ledger, saving significant time and reducing errors.

Data Flow FAQs

▸ What kind of data flows between Prophet 21 and Vantiv?
Key data flows include: customer order details and payment requests from Prophet 21 (or eCommerce via iPaaS) to Vantiv; real-time payment statuses and tokens from Vantiv to Prophet 21; refund requests from Prophet 21 to Vantiv; and daily settlement reports from Vantiv to Prophet 21's General Ledger for reconciliation.

AI FAQs

▸ How does AI enhance Vantiv and Prophet 21 integration?
AI can significantly enhance the integration by providing advanced fraud detection (real-time scoring, anomaly detection), optimizing payment routing, automating exception handling in reconciliation, and suggesting data mappings. This leads to reduced losses, improved efficiency, and more intelligent financial operations.

Implementation FAQs

▸ Is custom development required for this integration?
No, our integration solution utilizes a low-code/no-code iPaaS, minimizing or eliminating the need for custom coding. It provides pre-built connectors, visual mapping tools, and a drag-and-drop interface, allowing business users and citizen integrators to configure and customize workflows with ease, accelerating deployment and reducing IT backlog.

Error Handling FAQs

▸ What happens if a payment fails in Vantiv?
Our robust error handling ensures that if a payment fails in Vantiv, the iPaaS immediately updates the order status in Epicor Prophet 21 to 'Payment Failed'. Automated alerts can be triggered to notify relevant teams, and workflows can initiate dunning processes or customer notifications to resolve the issue promptly.

Use Cases FAQs

▸ Can I integrate my eCommerce platform with Prophet 21 and Vantiv?
Yes, this integration is designed to be part of a broader ecosystem. The iPaaS can connect your eCommerce platform (e.g., Shopify, Magento) to Vantiv for payment processing and then seamlessly sync order and payment data into Epicor Prophet 21, ensuring a unified view across sales, payments, and ERP.
Pricing

Simple, transparent pricing for Epicor Prophet 21 + & Vantiv: Streamline Payments & ERP.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Epicor Prophet 21 + & Vantiv: Streamline Payments & ERP integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo