Integration Hero
Connect™

Unify Your Enterprise: Seamless Sage X3 & SAP S/4HANA Integration

Connect two powerful ERPs for real-time data synchronization, automated workflows, and a single source of truth across your global operations.

Get Pricing

See how it works
The Challenge

The Challenge of Disconnected ERPs: Sage X3 & SAP S/4HANA in Silos

Running Sage X3 and SAP S/4HANA as standalone systems, while beneficial for specific departmental or regional needs, often leads to significant operational friction and strategic blind spots. The lack of a cohesive data flow between these critical ERPs can severely hinder business agility and growth.

  • Manual data entry and reconciliation between systems, leading to errors and delays.
  • Inconsistent customer, product, and vendor master data across Sage X3 and S/4HANA.
  • Delayed financial reporting and month-end close processes due to fragmented GL entries.
  • Lack of real-time inventory visibility, impacting order fulfillment and supply chain planning.
  • Inefficient procure-to-pay and order-to-cash cycles, leading to cash flow issues.
  • Compliance risks from unharmonized data and lack of audit trails across systems.
Integration Diagram
Solution Illustration
The Solution

The Unified Solution: Intelligent Integration for Sage X3 & SAP S/4HANA

Our powerful iPaaS solution provides a robust, scalable, and intelligent bridge between Sage X3 and SAP S/4HANA. Designed for modern enterprises, it ensures real-time data flow, automates complex business processes, and delivers a harmonized view of your critical ERP data, unlocking the full potential of both systems.

  • Pre-built, configurable connectors for Sage X3 and SAP S/4HANA.
  • Visual drag-and-drop workflow designer for rapid integration development.
  • AI-powered mapping suggestions and data validation.
  • Real-time, event-driven architecture for immediate data synchronization.
  • Comprehensive error handling and automated retry mechanisms.
Implementation Timeline

Go live with Sage X3 + SAP S/4HANA in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Sage X3 and SAP S/4HANA, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Sage X3 + SAP S/4HANA deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Pre-built, configurable connectors for Sage X3 and SAP S/4HANA.
  • Visual drag-and-drop workflow designer for rapid integration development.
  • AI-powered mapping suggestions and data validation.
  • Real-time, event-driven architecture for immediate data synchronization.
  • Comprehensive error handling and automated retry mechanisms.
  • Centralized monitoring and governance dashboards.
  • Support for OAuth2, API keys, and X.509 certificates for secure connectivity.
  • Scalable cloud-native architecture to handle high transaction volumes.

Sage X3 & SAP S/4HANA Integration: Technical Deep Dive

Our iPaaS provides a sophisticated, API-first approach to integrate Sage X3 and SAP S/4HANA. It leverages the native capabilities of both ERPs, ensuring secure, scalable, and resilient data exchange for mission-critical business processes.

Data Flow Steps

Connectivity & Authentication: Establish secure, authenticated connections using dedicated connectors for Sage X3 and SAP S/4HANA. OAuth2 for S/4HANA OData services and API keys for Sage X3 are prioritized, with robust credential management in the iPaaS vault.

Event & Data Triggering: Utilize event-driven triggers (webhooks from Sage X3, SAP Event Mesh for S/4HANA) for real-time updates. For less critical or bulk operations, scheduled polling or batch file transfers are supported.

Data Extraction: Extract relevant data from the source system via optimized API calls, ensuring only necessary fields are retrieved to minimize load.

Transformation & Harmonization: Data is transformed using the iPaaS's visual mapping engine. This includes schema normalization, data type conversion, value lookups, and applying business-specific logic to harmonize data between Sage X3's and S/4HANA's distinct data models.

Validation & Enrichment: Data is validated against predefined business rules and data integrity checks. AI can enrich data (e.g., address validation) or detect anomalies before posting.

Data Loading: Transformed and validated data is then posted to the target system via its respective APIs, adhering to best practices like batching for high volumes and idempotent requests.

Error Handling & Monitoring: Comprehensive error handling, including automated retries with exponential backoff, dead-letter queues, and real-time alerts, ensures data integrity and operational continuity. Centralized dashboards provide end-to-end visibility.

Data Touchpoints

Sage X3: Sales Order, Customer, Product, Inventory, Invoice, Vendor, Payment, General Ledger Entry, Purchase Order, Shipment.
SAP S/4HANA: Business Partner (Customer/Vendor), Material (Product), Sales Order, Purchase Order, Invoice (Customer/Supplier), Payment, General Ledger Entry, Inventory (Stock), Condition Record (Pricing).

"Data flow begins with an event or schedule in either Sage X3 or SAP S/4HANA. The iPaaS's connector listens/triggers, extracts data, transforms it via visual mapping and AI, validates against rules, and then posts to the target system's API. Error handling and monitoring are continuous throughout."

Pricing

Simple, transparent pricing for Sage X3 + SAP S/4HANA.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Sage X3

Integrating Sage X3 fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Core Entities & Intelligent Mapping between Sage X3 and SAP S/4HANA

Effectively integrating Sage X3 and SAP S/4HANA hinges on precise mapping and transformation of core business entities. Our iPaaS provides a visual, AI-assisted approach to harmonize these complex data structures, ensuring data integrity and consistency across your enterprise.

Customer / Business Partner

Synchronization of customer master data is paramount for sales, service, and financial accuracy. Sage X3's 'Customer' entity maps to SAP S/4HANA's 'Business Partner' with the 'FLCU00' (Customer) role.

Sage X3 Fields

Customer ID Customer Name Address (Billing, Shipping) Contact Information (Email, Phone) Payment Terms Customer Group

SAP S/4HANA Fields

BusinessPartner BusinessPartnerCategory FirstName LastName OrganizationName EmailAddress PhoneNumber StreetName CityName PostalCode Country TaxNumber BusinessPartnerRole (FLCU00)

Mapping Notes

Requires careful mapping of address components, contact details, and ensuring the correct Business Partner role is assigned in S/4HANA. Deduplication logic is critical to prevent duplicate records.

Next Steps

See Sage X3 + SAP S/4HANA integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order-to-Cash Automation

Automate the flow of sales orders from your eCommerce platform into Sage X3, then seamlessly into SAP S/4HANA for financial posting, inventory updates, and fulfillment processing. This ensures real-time stock availability, accurate pricing, and accelerated order fulfillment.

Integration Steps:

  1. 0 Customer places order on eCommerce.
  2. 1 Order lands in Sage X3 (eCommerce Order-to-Cash Automation workflow).
  3. 2 iPaaS detects new Sage X3 Sales Order (API /api/v1/salesOrders POST event).
  4. 3 iPaaS maps Sage X3 Sales Order to SAP S/4HANA Sales Order (APISALESORDER_SRV POST).
  5. 4 SAP S/4HANA processes order, updates inventory (APIMATERIALSTOCK_SRV PATCH), and triggers outbound delivery.
  6. 5 Invoice generated in S/4HANA, GL entries posted.
  7. 6 Shipment status from WMS (integrated with S/4HANA) updates both S/4HANA and Sage X3 (Shipment Tracking & Status Updates workflow).

Business Outcome

Reduced order processing time from hours to minutes, elimination of manual entry errors, accurate real-time inventory, improved cash flow.

Frequency

Real-time (event-driven)

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerate Financial Close
Automate the synchronization of GL entries and sub-ledger data, significantly reducing manual reconciliation and cutting financial close times.
Enhance Data Accuracy & Consistency
Establish a single source of truth for master data (Customers, Products, Vendors) with AI-powered validation and deduplication.
Streamline Operations
Automate critical processes like Order-to-Cash and Procure-to-Pay, eliminating manual touchpoints and boosting operational efficiency.
Real-time Business Visibility
Gain immediate insights into inventory levels, sales orders, and financial performance across both ERPs for proactive decision-making.
Reduce IT Backlog & Costs
Empower business users with low-code tools to build and manage integrations, reducing reliance on IT and lowering development costs.
Improve Compliance & Auditability
Maintain comprehensive audit trails and enforce security best practices (OAuth2, TLS/SSL) for all data exchanges between Sage X3 and S/4HANA.
Boost Customer Satisfaction
Ensure consistent pricing, accurate inventory, and faster order fulfillment through harmonized data, leading to a superior customer experience.
✨

Accelerate Financial Close

25% faster Financial Close

📋 What You Get

Automate the synchronization of GL entries and sub-ledger data, significantly reducing manual reconciliation and cutting financial close times.

💼 Business Impact

This benefit directly contributes to 25% faster improvement in Financial Close, enabling your team to focus on high-value strategic initiatives.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST, GET /api/v1/salesOrders Create and retrieve sales orders. Essential for eCommerce order ingestion and status updates from Sage X3.
GET, PUT /api/v1/products/{productCode} Retrieve and update product master data, including inventory levels and pricing. Critical for real-time inventory and product catalog synchronization.
POST, GET, PUT /api/v1/customers Manage customer master records. Used for synchronizing customer data from CRM or other sources to Sage X3.
POST, GET /api/v1/invoices Post Accounts Receivable (AR) or Accounts Payable (AP) invoices. Used for syncing billing documents or vendor invoices.
POST, GET /api/v1/purchaseOrders Create and retrieve purchase orders. Key for procurement workflow automation.
POST /api/v1/generalLedgerEntries Post General Ledger entries. Essential for financial close automation.

⚡ Transformation Logic

  • Value Lookups: Convert Sage X3 'Customer Group' codes to SAP S/4HANA 'Customer Classification' values.
  • Data Aggregation: Summarize multiple Sage X3 GL entries for a period into a single SAP S/4HANA GL posting.
  • Field Concatenation/Splitting: Combine Sage X3 'First Name' and 'Last Name' into S/4HANA 'Organization Name' for specific business partner types.
  • Date Formatting: Standardize date formats (e.g., DD-MM-YYYY to YYYYMMDD) as required by each ERP.
  • Conditional Logic: Apply different mappings or transformations based on specific data values (e.g., if Sage X3 'Order Type' is 'Rush', set S/4HANA 'Delivery Priority' to 'High').
  • Currency Conversion: Automatically convert amounts based on real-time exchange rates when syncing financial documents between different company codes/currencies.

🛡️ Error Handling

  • API Rate Limit Exceeded: iPaaS automatically implements exponential backoff and retries.
  • Authentication Failure: Alerts are triggered, and retries may be attempted with refreshed tokens.
  • Data Validation Error: Message sent to dead-letter queue for review, and alert sent to relevant team.
  • Master Data Mismatch: (e.g., Customer ID from Sage X3 not found in S/4HANA) – iPaaS can attempt to create the record or flag for manual resolution.
  • Network Connectivity Issues: Automated retries and circuit breaker patterns prevent cascading failures.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Integration FAQs

▸ Why integrate Sage X3 and SAP S/4HANA instead of running them separately?
While both are powerful ERPs, running them separately creates data silos, manual reconciliation efforts, delayed reporting, and inconsistent master data. Integration ensures a unified view of your business, automates critical workflows like Order-to-Cash and Procure-to-Pay, and accelerates financial close, leading to significant efficiency gains and better decision-making.

Technical FAQs

▸ What are the common entities synchronized between Sage X3 and SAP S/4HANA?
Key entities include Customer (Sage X3) to Business Partner (S/4HANA), Product (Sage X3) to Material (S/4HANA), Sales Orders, Purchase Orders, Invoices (AR/AP), and General Ledger Entries. The iPaaS handles complex mapping and transformation to ensure consistency.

Performance FAQs

▸ Can this integration handle real-time data synchronization?
Absolutely. Our solution leverages event-driven architecture, utilizing Sage X3's native APIs and SAP S/4HANA's OData services and SAP Event Mesh. This enables real-time or near real-time updates for critical data like inventory levels, sales orders, and financial transactions across both ERPs.

AI Capabilities FAQs

▸ How does AI enhance the Sage X3 and SAP S/4HANA integration?
AI significantly augments the integration by providing intelligent mapping suggestions, automated data validation, anomaly detection in financial transactions, and AI-assisted error resolution. This leads to higher data quality, proactive issue resolution, and reduces manual effort by up to 80%.

Security & Compliance FAQs

▸ What security measures are in place for sensitive data exchange?
We implement enterprise-grade security, including OAuth2 for S/4HANA, strong API keys for Sage X3, end-to-end TLS/SSL encryption for data in transit, and AES-256 encryption for data at rest. We also adhere to compliance standards like GDPR, CCPA, and PCI DSS (with tokenization for payment data) and enforce least privilege access.

Low-Code FAQs

▸ Is low-code/no-code available for this integration?
Yes, our iPaaS features a visual, drag-and-drop low-code/no-code interface. This empowers business users and citizen integrators to design, manage, and extend integration workflows without extensive coding, accelerating development and reducing reliance on IT.

Error Handling FAQs

▸ How do you handle errors and ensure data integrity during integration?
Our platform includes robust error handling with automated retries (exponential backoff), dead-letter queues for failed messages, configurable alerts for critical failures, and comprehensive logging. AI can even assist in classifying and suggesting resolutions for common errors, minimizing data loss and ensuring auditability.

Customization FAQs

▸ Can I customize the integration flows for my specific business needs?
Absolutely. Our solution is highly customizable. You can easily add custom fields, define unique business rules using a low-code rules engine, extend standard workflows, and leverage AI-generated transformations. All customizations can be developed and tested in sandbox environments with full version control.
Pricing

Simple, transparent pricing for Sage X3 + SAP S/4HANA.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Sage X3 + SAP S/4HANA integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo