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Unify SAP Business ByDesign & Heartland: Seamless Financials, Payments & POS

Automate your entire order-to-cash cycle, streamline financial reconciliation, and gain real-time insights by connecting your cloud ERP with powerful payment processing.

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The Challenge

The Challenge of Disconnected Financials & Payments

Without a robust integration, managing financials in SAP Business ByDesign and payment operations in Heartland creates significant operational hurdles and limits your business agility. Manual processes introduce errors, delay insights, and hinder growth.

  • Manual data entry for payment transactions into ByDesign's General Ledger.
  • Delayed reconciliation of daily sales and payment batches, impacting cash flow visibility.
  • Inconsistent customer records between POS, payment systems, and ERP.
  • Risk of overselling or stockouts due to unsynchronized inventory levels.
  • Increased compliance burden (e.g., PCI DSS) across siloed systems.
  • Lack of real-time visibility into sales performance and financial health.
Integration Diagram
Solution Illustration
The Solution

Seamless Integration: Connecting SAP Business ByDesign and Heartland with iPaaS

Our intelligent iPaaS platform provides a powerful, low-code solution to seamlessly connect SAP Business ByDesign and Heartland. Automate your critical business processes, ensure data consistency, and gain a unified view of your financial and payment operations.

  • Real-time, Event-Driven Data Synchronization
  • Visual Drag-and-Drop Workflow Design
  • AI-Powered Data Mapping & Validation
  • Centralized Monitoring & Error Handling
  • Pre-built Connectors for SAP ByDesign & Heartland
Implementation Timeline

Go live with SAP Business ByDesign + Heartland in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Business ByDesign and Heartland, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Business ByDesign + Heartland deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Real-time, Event-Driven Data Synchronization
  • Visual Drag-and-Drop Workflow Design
  • AI-Powered Data Mapping & Validation
  • Centralized Monitoring & Error Handling
  • Pre-built Connectors for SAP ByDesign & Heartland
  • Robust Security & PCI DSS Compliance Features

Technical Integration: Bridging ByDesign & Heartland

The integration leverages a robust iPaaS as the central nervous system, intelligently connecting SAP Business ByDesign's SOAP and OData services with Heartland's RESTful APIs and webhook capabilities. This architecture ensures high availability, scalability, and secure data exchange.

Data Flow Steps

**Connection Setup:** Securely establish API connections to both SAP Business ByDesign (using dedicated service users, Basic Auth over TLS) and Heartland (using OAuth 2.0 with client ID/secret, token rotation).

**Event Listeners/Pollers:** Configure iPaaS to listen for Heartland webhooks (e.g., 'transaction complete') for real-time events, and/or set up scheduled polling for bulk data retrieval (e.g., daily Settlement Batches).

**Data Extraction:** Extract relevant data payloads from the source system (Heartland JSON, ByDesign XML/JSON).

**Data Transformation & Mapping:** Apply visual, AI-assisted data mapping to convert source data structures into the target system's required schema. Implement business logic, aggregations, and enrichments.

**Data Validation:** Validate transformed data against ByDesign's and Heartland's business rules and data types before submission, leveraging AI for anomaly detection.

**API Invocation:** Call the appropriate target system API endpoint (e.g., ByDesign 'managesalesorderin' or Heartland '/v1/payments/transactions') with the transformed and validated data.

**Error Handling & Monitoring:** Log all transactions, handle API errors with retries and dead-letter queues, and monitor integration performance via a centralized dashboard.

Data Touchpoints

SAP Business ByDesign: Business Partner, Product, Sales Order, Payment, General Ledger Entry, Inventory.
Heartland: Payment Transaction, Customer, Order, Product/SKU, Settlement Batch, Refund, Terminal/Location.

"The iPaaS sits as an intermediary. Heartland (e.g., via webhook) sends event data (e.g., 'payment complete') to the iPaaS. The iPaaS then processes, transforms, and validates this data, making subsequent API calls to SAP Business ByDesign (e.g., to create a Sales Order and Payment). For bulk operations, the iPaaS polls Heartland (e.g., for daily sales summaries) and pushes aggregated General Ledger Entries to ByDesign. Master data (Customer, Product) can flow bi-directionally or from a designated source of truth via the iPaaS."

Pricing

Simple, transparent pricing for SAP Business ByDesign + Heartland.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Business ByDesign

Integrating SAP Business ByDesign fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Key Data Entities & Intelligent Mapping for ByDesign & Heartland

Effective integration relies on precise mapping of core business entities. Our iPaaS provides visual, AI-assisted tools to harmonize data structures between SAP Business ByDesign and Heartland, ensuring accuracy and consistency.

Business Partner (ByDesign) ↔ Customer (Heartland)

Represents individuals or organizations interacting with your business, whether as customers or suppliers. Critical for sales, payment processing, and loyalty programs.

SAP Business ByDesign Fields

UUID InternalID RoleCode CategoryCode Name StreetName City CountryCode Email PhoneNumber

Heartland Fields

customerId firstName lastName email phone address heartlandCustomerId

Mapping Notes

Map ByDesign 'InternalID' to Heartland 'customerId' for unique identification. Harmonize address fields. Ensure 'RoleCode' (e.g., 'CRM Customer') is considered when syncing. AI assists in fuzzy matching for deduplication.

Next Steps

See SAP Business ByDesign + Heartland integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

eCommerce Order to Cash & Payment Processing

Automate the entire lifecycle of an eCommerce order from customer checkout, through Heartland payment, to financial posting in SAP Business ByDesign.

Integration Steps:

  1. 0 Customer completes purchase on eCommerce platform.
  2. 1 Heartland processes the payment transaction (authorization & capture).
  3. 2 Heartland sends 'transaction complete' webhook to iPaaS.
  4. 3 iPaaS creates/updates Customer (Business Partner) in ByDesign.
  5. 4 iPaaS creates Sales Order in ByDesign, linking it to the Heartland transaction ID.
  6. 5 iPaaS posts Payment in ByDesign against the newly created Sales Order/Invoice.
  7. 6 ByDesign updates inventory and triggers fulfillment processes.

Business Outcome

Faster cash realization, accurate order processing, real-time inventory updates, and improved customer experience with timely order status.

Frequency

Real-time, event-driven

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Accelerated Order-to-Cash
Automate sales order creation and payment posting in ByDesign immediately after a successful Heartland transaction, significantly reducing billing cycles and improving cash flow.
Eliminate Manual Reconciliation
Automatically post daily Heartland settlement batches to the ByDesign General Ledger, eliminating tedious manual data entry and drastically reducing reconciliation time and errors.
Unified Customer & Product Data
Maintain consistent customer profiles and product information across ByDesign and Heartland, ensuring accurate sales, inventory, and personalized customer experiences.
Enhanced Financial Accuracy
Automated data validation and AI-powered anomaly detection minimize errors in financial postings, leading to more reliable reports and better compliance.
Improved Operational Efficiency
Streamline workflows from payment processing to ERP accounting, freeing up valuable staff time to focus on strategic initiatives rather than repetitive tasks.
PCI DSS Compliant & Secure
Leverage an iPaaS designed with robust security features, ensuring all sensitive payment data exchanged between Heartland and ByDesign adheres to strict PCI DSS standards.
✨

Accelerated Order-to-Cash

30% Faster Cash Flow

📋 What You Get

Automate sales order creation and payment posting in ByDesign immediately after a successful Heartland transaction, significantly reducing billing cycles and improving cash flow.

💼 Business Impact

This benefit directly contributes to 30% improvement in Faster Cash Flow, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with SAP Business ByDesign + Heartland in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Business ByDesign and Heartland, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Business ByDesign + Heartland deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST /sap/bc/srt/scs/sap/managesalesorderin Used by iPaaS to create new Sales Orders in ByDesign, typically after a payment is processed in Heartland.
POST /sap/bc/srt/scs/sap/managebusinesspartnerin For creating or updating customer (Business Partner) records in ByDesign, ensuring master data consistency.
GET /sap/byd/odata/v1/erp/materials To query product details, pricing, and inventory levels from ByDesign for synchronization with Heartland POS or eCommerce.
POST /sap/bc/srt/scs/sap/managejournalentryvoucherin The primary endpoint for posting aggregated financial data (e.g., daily sales summaries) from Heartland to ByDesign's General Ledger.

⚡ Transformation Logic

  • **Data Type Conversion:** Convert Heartland's string-based timestamps to ByDesign's datetime format.
  • **Value Mapping:** Map Heartland's 'transactionType' (e.g., 'SALE', 'REFUND') to ByDesign's specific 'PaymentMethod' codes and 'DebitCreditCode'.
  • **Data Aggregation:** Consolidate multiple individual Heartland transactions into summary line items for ByDesign's daily GL entries.
  • **Field Enrichment:** Add default values for mandatory ByDesign fields not present in Heartland (e.g., 'CompanyID', 'CostCenterID').
  • **Address Normalization:** Standardize address formats between the two systems for consistent master data.

🛡️ Error Handling

  • Heartland API returning a '429 Too Many Requests' error.
  • ByDesign API returning a 'Business Error' (e.g., invalid product ID, missing mandatory field).
  • Network interruptions causing connection timeouts.
  • Data validation failure due to unexpected data format from source.
  • Duplicate transaction attempts due to network latency.
Pricing

Simple, transparent pricing for SAP Business ByDesign + Heartland.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General Benefits FAQs

▸ What are the primary benefits of integrating SAP Business ByDesign with Heartland?
Integrating SAP Business ByDesign with Heartland automates your order-to-cash cycle, streamlines financial reconciliation, ensures real-time inventory and customer data synchronization, and enhances overall operational efficiency. It eliminates manual data entry, reduces errors, and provides a unified view of your financials and payment transactions.

iPaaS Benefits FAQs

▸ How does an iPaaS facilitate the ByDesign-Heartland integration?
A modern iPaaS (Integration Platform as a Service) acts as the central hub, providing pre-built connectors for both SAP Business ByDesign and Heartland. It offers visual, low-code tools for data mapping and transformation, orchestrates complex workflows, handles error management, and provides centralized monitoring. This drastically simplifies integration development and maintenance compared to point-to-point connections.

Security & Compliance FAQs

▸ Is the integration PCI DSS compliant when handling payment data?
Absolutely. Maintaining PCI DSS compliance is paramount. The integration leverages Heartland's robust tokenization capabilities, ensuring raw payment card numbers are never stored in intermediary systems or ByDesign. All data in transit is encrypted using TLS 1.2+, and the iPaaS is designed with strict security measures, audited access controls, and comprehensive audit trails to ensure end-to-end compliance.

Data Synchronization FAQs

▸ Can I synchronize customer and product master data between the two systems?
Yes, master data synchronization is a core capability. The integration can establish a single source of truth (e.g., ByDesign for products, CRM for customers) and ensure that updates are automatically pushed to Heartland (for POS or payment processing) and vice-versa. This ensures consistent customer profiles and accurate product information across all touchpoints.

AI Enhancements FAQs

▸ How does AI enhance the integration workflows for ByDesign and Heartland?
AI significantly augments integration by offering intelligent data mapping suggestions, automating anomaly detection for potential fraud or data discrepancies, and providing autonomous handling of common exceptions. AI can also assist in inferring complex business rules and suggesting optimal GL account determinations, reducing manual effort and improving data quality.

Error Handling FAQs

▸ What happens if an API call fails during an integration workflow?
A robust error handling strategy is built into the iPaaS. For transient errors (e.g., network issues), automated retries with exponential back-off are configured. For persistent errors (e.g., invalid data), the message is routed to a dead-letter queue for manual review and reprocessing, and relevant teams are notified via configurable alerts. This ensures data integrity and system resilience.

Customization FAQs

▸ Can I customize the integration to fit my specific business processes?
Yes, absolutely. The iPaaS's low-code/no-code environment is designed for flexibility. You can easily modify existing workflows, add custom fields, implement unique business rules via a rules engine, and define conditional logic to perfectly match your specific operational needs without extensive coding. All customizations are version-controlled and can be tested in a sandbox.

Financial Reconciliation FAQs

▸ How are large volumes of daily sales data from Heartland reconciled in ByDesign?
For large volumes of daily sales, the iPaaS typically retrieves Heartland's 'Settlement Batch' data. It then aggregates and transforms this data into summary 'Journal Entry Vouchers' (General Ledger Entries) in ByDesign. This batch processing approach optimizes API usage and ensures efficient, accurate daily financial reconciliation, eliminating manual posting for high transaction counts.
Next Steps

See SAP Business ByDesign + Heartland integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Implementation Timeline

Go live with SAP Business ByDesign + Heartland in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Business ByDesign and Heartland, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Business ByDesign + Heartland deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for SAP Business ByDesign + Heartland.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Business ByDesign + Heartland integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo