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SAP Concur + Epicor Eclipse Integration

Clarity Connect™ integrates SAP Concur with Epicor Eclipse, automating business processes and data sharing. This robust integration connects your critical business systems to automate order processing, inventory management, and customer data synchronization.

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The Challenge

Connecting with Clarity Connect™

Clarity Connect™ links SAP Concur and Epicor Eclipse through automation and data sharing. Integrating these platforms benefits businesses by streamlining processes and connecting front-end and back-end systems.

Considerations when connecting these applications include security, performance, and physical access. We support both SaaS (Cloud) and On-Premises connection types.

Integration Diagram
Solution Illustration
The Solution

Seamless Integration

Our middleware platform ensures robust and reliable data transfer between SAP Concur and Epicor Eclipse.

  • Map custom fields from Concur Expense Reports/Entries to Epicor Eclipse Journal Entry or AP Invoice custom fields.
  • Synchronize custom dimensions (e.g., Project Codes, Departments) from Epicor Eclipse to Concur lists for improved coding.
Implementation Timeline

Go live with SAP Concur + Epicor Eclipse in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both SAP Concur and Epicor Eclipse, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most SAP Concur + Epicor Eclipse deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Map custom fields from Concur Expense Reports/Entries to Epicor Eclipse Journal Entry or AP Invoice custom fields.
  • Synchronize custom dimensions (e.g., Project Codes, Departments) from Epicor Eclipse to Concur lists for improved coding.

Robust Integration Architecture

Our architecture leverages a modern iPaaS as the central nervous system, ensuring scalable, secure, and resilient connectivity between SAP Concur and Epicor Eclipse.

Data Flow Steps

Event-Driven Architecture for real-time updates (e.g., Concur approval triggering Eclipse posting).

API-led Connectivity for structured, reusable integrations.

Canonical Data Model for consistent data representation.

Master Data Management (MDM) for entities like Vendors, Employees, Cost Centers.

Batch Processing for large historical data loads or less time-sensitive reports.

Data Touchpoints

iPaaS Platform (Integration Runtime, Designer, Monitoring)
SAP Concur API Gateway
Epicor Eclipse API Gateway (or direct API access)
Message Queues (for asynchronous processing)
Data Transformation & Mapping Engine
Master Data Lookup Services
Error Handling & Alerting Module
Audit & Logging Database

"The architecture features a central iPaaS layer connecting SAP Concur (via cloud APIs) and Epicor Eclipse (via APIs, potentially with on-premise agent for Eclipse). It includes event queues, data transformation engines, a master data management layer, and a monitoring dashboard."

Pricing

Simple, transparent pricing for SAP Concur + Epicor Eclipse.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating SAP Concur

Integrating SAP Concur fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Data Entity Mapping

Explore how data flows between systems with intelligent field mapping and transformation logic.

Expense Report / General Ledger Entry

Approved expense reports from Concur are transformed into journal entries or AP invoices in Epicor Eclipse.

SAP Concur Fields

ReportID EmployeeID TotalAmount SubmissionDate ApprovalDate GLPostingStatus Expense Entries (Amount, GLAccountCode, CostCenter)

Epicor Eclipse Fields

JournalEntryID EntryDate AccountID DebitAmount CreditAmount ReferenceID (Concur ReportID) VendorInvoiceNumber (for AP)

Mapping Notes

Concur's 'Expense Entry' details are crucial for creating granular GL entries in Eclipse. 'GLAccountCode' and 'CostCenter' in Concur must map accurately to corresponding Epicor Eclipse dimensions. TotalAmount from Concur Report maps to total Debit/Credit for GL entry.

Next Steps

See SAP Concur + Epicor Eclipse integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Automated Expense Report to GL Posting

Streamline the flow of approved employee expense reports from Concur directly into Epicor Eclipse's General Ledger, ensuring accurate financial reconciliation.

Integration Steps:

Business Outcome

Frequency

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
GET, POST, PUT /v3.0/expense/reports Retrieve approved expense reports for posting to Epicor Eclipse.
GET, POST, PUT /v3.0/invoice/invoices Access approved vendor invoices for Accounts Payable processing in Epicor Eclipse.
GET /v3.0/common/users Retrieve employee (user) data for synchronization with Epicor Eclipse's employee/vendor master.
GET /v3.0/common/vendors Retrieve vendor master data from Concur for reconciliation or creation in Epicor Eclipse.
POST /v3.0/financial/glentries Update Concur with GL posting status once entries are made in Epicor Eclipse (optional).

⚡ Transformation Logic

  • Map Concur 'Expense Type' to Epicor Eclipse 'GL Account Code'.
  • Convert Concur 'TotalAmount' to Epicor Eclipse's base currency using defined exchange rates.
  • Consolidate multiple 'Expense Entries' into single, balanced 'Journal Entry' lines.
  • Derive Epicor Eclipse 'VendorID' from Concur 'VendorName' or 'ERP_VendorID' lookup.
  • Apply specific tax logic based on Concur 'TaxAmount' and Epicor Eclipse 'Tax Codes'.

🛡️ Error Handling

  • Epicor Eclipse API unavailability: Triggers retry with exponential backoff.
  • Invalid GL account code from Concur: Routes to dead-letter queue and alerts finance for mapping correction.
  • Duplicate invoice number: Flags in dashboard, prevents posting, and alerts AP team.
  • Currency mismatch: Applies default exchange rate or flags for review.
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ Why is a modern iPaaS essential for SAP Concur and Epicor Eclipse integration?
A modern iPaaS (Integration Platform as a Service) acts as a centralized hub, moving beyond point-to-point connections. It provides robust capabilities for data mapping, workflow orchestration, API management, error handling, and security, which are essential for complex enterprise environments like connecting Concur's spend data with Epicor Eclipse's core accounting. This ensures scalable, resilient, and auditable data flow.

Workflows FAQs

▸ How does this integration handle employee expense reports and GL postings?
The integration automates the entire process. Once an expense report is approved in SAP Concur, the iPaaS retrieves the details, transforms the individual expense entries, maps them to the correct Epicor Eclipse GL accounts and cost centers, and then posts them as balanced journal entries or AP invoices directly into Epicor Eclipse. This ensures accurate financial reconciliation and accelerates the close process.
▸ Can I automate vendor invoice processing between Concur Invoice and Epicor Eclipse Accounts Payable?
Absolutely. The solution facilitates end-to-end automation for vendor invoices. From receipt and data extraction in Concur Invoice to approval, the iPaaS then synchronizes the approved invoice data (including line items and GL codes) with Epicor Eclipse's Accounts Payable module, enabling synchronized payment initiation and accurate ledger posting.

Security FAQs

▸ What are the key security considerations for integrating Concur and Epicor Eclipse?
Key considerations include using OAuth 2.0 for secure authentication with Concur and appropriate API security for Epicor Eclipse, encrypting all data in transit (TLS 1.2+) and at rest, implementing the principle of least privilege for integration user accounts, and maintaining comprehensive audit trails. Adherence to compliance standards like SOC 2, GDPR, and SOX is also crucial.

AI & Automation FAQs

▸ How does AI enhance the Concur to Epicor Eclipse integration?
AI significantly augments the integration by automating tasks like receipt OCR and data extraction in Concur, intelligently suggesting GL account codes for expenses and invoices, performing real-time policy compliance checks, detecting anomalies or potential fraud in spending patterns, and even assisting with data validation and conflict resolution during mapping to Epicor Eclipse.

Customization FAQs

▸ Is it possible to customize the integration workflows and data mappings?
Yes, a modern iPaaS offers extensive customization capabilities. Business users can leverage low-code/no-code tools to visually design and modify integration workflows, define custom data mapping rules, and implement conditional logic without extensive coding. This allows the integration to adapt precisely to your unique business processes and Epicor Eclipse configurations.

Data Management FAQs

▸ How do you ensure data consistency for master data like Vendors and Employees?
We establish clear 'systems of record' for master data. For example, Epicor Eclipse typically serves as the master for Vendors, and your HRIS (which may sync to Concur) for Employees. The iPaaS facilitates continuous, often event-driven, synchronization of these entities, applying deduplication and validation rules to ensure data consistency across both Concur and Epicor Eclipse.

Operations FAQs

▸ What kind of error handling and monitoring is in place for these integrations?
Our integrations include robust error handling with detailed logging, automated retry mechanisms (e.g., exponential backoff for transient API errors), and dead-letter queues for unprocessable messages. A centralized monitoring dashboard provides real-time visibility into integration health, transaction volumes, and failures, allowing for quick identification and resolution by IT and business teams.
Pricing

Simple, transparent pricing for SAP Concur + Epicor Eclipse.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$599 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See SAP Concur + Epicor Eclipse integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo