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HIPAA Access Restriction & Role-Based Security

Develop a Secure Process Workflow Built Around the Company & Patient Needs
Managing Privacy, Content Access, & Security with Role-Based Restrictions

HIPAA Access Restriction & Role-Based Security

Access restrictions and role-based security is a key component for a successful HIPAA eCommerce platform; to be successful here, you need to comply with HIPAA to begin with. This means that keeping in mind a patient's right to privacy regarding their medical information is absolutely key. You need to have security rules with limitations to access based on user and administrator’s needs, making people only have access to the information they cannot properly do their job without.

The application itself needs to be formatted in a way that ensures that users cannot access information that they should not be able to see. Similarly, administrators should only have access to the information that’s relative to their role. Different roles require different data, meaning their access should be tailored to their individual needs.

There is not a set implementation plan to handle these sorts of scenarios. However, a common practice is that the application has the capability to limit access and ensure that if someone is no longer within a covered entity their access is removed; this is called a CE.

Furthermore, everyone needs to only have access to information during the time they actively need it. This means if someone is no longer employed, then their access should immediately be terminated. This is a rather typical capability for role-based systems.

Detailed Security Rights & Roles

Role-Based Security Configurations

It is pretty typical for role-based systems to be present, allowing for specific security rights and other capabilities. However, it’s absolutely critical that the actual configuration is set up properly. It’s rather common for these capabilities to not be configured as needed. As such, you need to ensure that while your eCommerce platform needs to have the capability for role-based access restrictions, the implementation and maintenance support can be present to help your team follow the proper practices.

You want to ensure there are resources going into maintaining and continually monitoring and fine-tuning the system; the majority of data breaches come from the lack of this. You want things to be put to proper use, ensuring your members are actively following HIPAA standards.

In addition, an important feature of HIPAA complaint security rules is that all access of information should be logged. Having detailed record keeping of this is important, meaning you can know whenever a change has been made and by who. You want to know what the previous data was, and who had access to what when. This helps keep you abreast of the situation, making any possible data breaches quicker to resolve, as you know exactly who has what information when.

Creating a Robust, Customizable Process Workflow

System and Application Integration

You also need to make sure that any systems or applications you are integrating with have similar restrictions. You don’t want any APIs to expose private, sensitive data. As such, it’s important to not just put restrictions on users, but also APIs and data integration and reporting tools.

This can be rather challenging as these can have extensive reporting and analysis needs, it’s best to keep in mind the HIPAA security rule requirements from the very start during your planning phase. This can allow you to have an extra layer of security that people must adhere to that helps to protect patient health information.

Ultimately, access and restrictions need to be very limited. While common in most systems, it is absolutely critical they are configured properly to comply with HIPAA. It isn’t just about users adhering to these standards, but for the actual integrations that are set up as well.

How Can Clarity Help

Clarity Marketplace Experts

We hope this has helped you better understand the importance of access restrictions. If you’d like additional information, please feel free to reach out to us here at Clarity or look into the resources we have provided below. We are also more than willing to provide you with a complimentary consultation to help you figure out the next steps in your current project. Thank you, and we look forward to hearing from you.

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