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Syspro + Etsy: Master Your Marketplace with Intelligent Automation

Connect your ERP powerhouse with your creative storefront. Automate orders, sync inventory, and simplify finances for unparalleled efficiency and growth.

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The Challenge

The Manual Maze: Why Syspro & Etsy Need to Connect

Managing a thriving Etsy shop while maintaining accurate financial and inventory records in Syspro can quickly become a complex, time-consuming, and error-prone endeavor.

  • Manual Order Entry: Each Etsy order requires manual creation in Syspro, leading to delays and data entry errors.
  • Inventory Discrepancies: Stock levels are frequently out of sync, resulting in overselling, backorders, and disappointed customers.
  • Complex Financial Reconciliation: Matching Etsy payouts, fees, and refunds to Syspro's General Ledger is a labor-intensive, error-prone accounting nightmare.
  • Delayed Fulfillment: Manual order processing slows down picking, packing, and shipping, impacting customer satisfaction and seller ratings.
  • Inconsistent Product Data: Keeping product descriptions, pricing, and variations updated across both platforms is a constant challenge.
Integration Diagram
Solution Illustration
The Solution

The Intelligent Connection: Syspro Etsy Integration Powered by iPaaS

Our iPaaS-driven solution creates a powerful, bi-directional connection between Syspro and Etsy, automating your most critical workflows. Leverage real-time data synchronization, intelligent mapping, and low-code design to transform your eCommerce operations.

  • Event-driven architecture for real-time updates
  • Pre-built connectors for Syspro and Etsy APIs
  • Visual drag-and-drop workflow builder
  • AI-assisted data mapping and validation
  • Centralized monitoring and error handling
Implementation Timeline

Go live with Etsy + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Etsy and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Etsy + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Comprehensive Solution Details

  • Event-driven architecture for real-time updates
  • Pre-built connectors for Syspro and Etsy APIs
  • Visual drag-and-drop workflow builder
  • AI-assisted data mapping and validation
  • Centralized monitoring and error handling
  • Scalable and secure cloud-native platform

Integration Details: How Syspro & Etsy Connect

Our iPaaS solution facilitates a robust, secure, and scalable integration between Syspro and Etsy, leveraging API-first and event-driven principles for optimal performance and data integrity. This section outlines the technical approach.

Data Flow Steps

Secure Connection Setup: Establish OAuth 2.0 authentication for Etsy and token-based authentication with least privilege for Syspro, managed within the iPaaS's secure credential vault.

Event Listener & Webhook Configuration: Set up Etsy webhooks (`order:create`, `listing:update`, `transaction:create`) to trigger immediate workflows, complemented by scheduled polling for less time-sensitive data or fallback mechanisms.

Data Schema Mapping: Utilize the iPaaS's visual mapping canvas to transform data between Syspro's ERP schema (e.g., `Sales Order` fields like `OrderTotal`, `LineItems`) and Etsy's marketplace schema (e.g., `Etsy Order` fields like `total_price`, `transactions`).

Transformation & Enrichment: Apply business logic, data enrichment (e.g., calculating taxes, deriving customer segments), and data validation rules within the iPaaS to ensure data quality before ingestion into either system.

API Call Orchestration: Sequence API calls to Syspro and Etsy, handling dependencies (e.g., creating a customer before a sales order), managing rate limits, and implementing robust error handling with retries.

Monitoring & Alerting: Deploy comprehensive monitoring dashboards to track integration health, data volumes, error rates, and API usage, with automated alerts for critical failures.

Data Touchpoints

Etsy to Syspro: Etsy Order, Etsy Transaction, Etsy User, Etsy Listing (for product data).
Syspro to Etsy: Syspro Product/Item, Syspro Inventory Record, Syspro Sales Order (for fulfillment status).
Etsy to Syspro GL: Etsy Payment (Payout/Ledger).

"A high-level diagram illustrating the data flow starts with Etsy events (New Order, Listing Update) triggering iPaaS workflows. iPaaS then processes data, potentially creating/updating Syspro Customers, Sales Orders, or Inventory Records. Conversely, Syspro inventory changes trigger iPaaS to update Etsy Listings. Fulfillment updates from Syspro flow back to Etsy orders. Financial data from Etsy Payments is reconciled into Syspro GL. All flows are managed by the iPaaS with robust error handling and monitoring."

Pricing

Simple, transparent pricing for Etsy + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Innovative & Robust

How Middleware Integration Works

Benefits of Integrating Etsy

Integrating Etsy fosters greater efficiency and data accuracy. Automate your critical business processes to deliver consistently outstanding results.

Hover over the steps on the right to see detailed integration points.
Data Mapping

Core Entities & Intelligent Data Mapping

Seamless data exchange relies on precise mapping of key entities and their fields between Syspro and Etsy. Our iPaaS provides a visual canvas and AI assistance to ensure accuracy.

Sales Order / Etsy Order

Mapping Etsy's customer purchase to Syspro's core sales transaction.

Etsy Fields

OrderNumber CustomerCode OrderDate ShipToAddress BillToAddress OrderTotal OrderStatus LineItems (StockCode, Quantity, UnitPrice, Discount)

Syspro Fields

order_id receipt_id buyeruserid total_price currency_code status creation_tsz transactions (listingid, quantity, price, shippingcost) shipping_address

Mapping Notes

The `Etsy Order` (or `receiptid`) maps directly to `Syspro Sales Order`. `buyeruserid` is used to create or lookup `Syspro CustomerCode`. `transactions` map to `LineItems`, requiring `listingid` to `StockCode` lookup. Shipping and tax details require specific mapping rules.

Next Steps

See Etsy + Syspro integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo
Real-World Applications

Integration Use Cases

Explore how the integration behaves in real business scenarios, with clearly defined steps, outcomes, and execution patterns.

Etsy Order-to-Syspro Sales Order Automation

Automate the entire sales order lifecycle from Etsy to Syspro, ensuring rapid processing and accurate financial records.

Integration Steps:

  1. 0 Event Trigger: A new order is placed on Etsy (via webhook).
  2. 1 Data Extraction: iPaaS extracts `Etsy Order` details (orderid, buyeruserid, totalprice, transactions, shipping_address).
  3. 2 Customer Sync: iPaaS checks for existing `Syspro Customer`. If not found, a new `Syspro Customer` is created using `Etsy User` data via `/APIServices/CustomerService/AddCustomer`.
  4. 3 Product Mapping: `Etsy Listing` and `Etsy Listing Variation` data (listing_id, quantity, price) are mapped to `Syspro Product/Item` (StockCode, UnitPrice, Quantity).
  5. 4 Sales Order Creation: A `Syspro Sales Order` is created via `/APIServices/SalesOrderService/AddSalesOrder`, populating line items, customer code, and order total.
  6. 5 Status Update: Order status in Etsy is updated (e.g., 'Processing') via Etsy API.

Business Outcome

Reduced order processing time by 90%, elimination of manual data entry errors, accelerated order fulfillment.

Frequency

Real-time (event-driven)

Business Value

Key Integration Benefits

Discover the strategic advantages and business value of seamless integration between your systems.

Boost Operational Efficiency
Eliminate manual data entry and streamline order processing, inventory updates, and financial reconciliation between Etsy and Syspro.
Ensure Real-time Inventory Accuracy
Synchronize Syspro's 'Quantity Available' to Etsy listings in real-time, preventing overselling and improving customer satisfaction.
Accelerate Order Fulfillment
Automate sales order creation and shipping updates, leading to faster processing times and happier Etsy customers.
Gain Financial Clarity
Accurately reconcile Etsy payouts, fees, and refunds with Syspro's General Ledger, simplifying month-end close and reporting.
Enhance Data Quality & Consistency
Maintain a single source of truth for product, customer, and order data across Syspro and Etsy, powered by intelligent validation.
Scale Your Etsy Business
Build a scalable foundation that supports growing transaction volumes without increasing manual overhead, enabling business expansion.
✨

Boost Operational Efficiency

80% Reduction in manual effort

📋 What You Get

Eliminate manual data entry and streamline order processing, inventory updates, and financial reconciliation between Etsy and Syspro.

💼 Business Impact

This benefit directly contributes to 80% improvement in Reduction in manual effort, enabling your team to focus on high-value strategic initiatives.

Implementation Timeline

Go live with Etsy + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Etsy and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Etsy + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Technical Documentation

API Endpoints & Data Logic

Technical details for developers and architects.

Method Endpoint Purpose
POST /APIServices/SalesOrderService/AddSalesOrder Create new `Syspro Sales Order` from `Etsy Order` data.
GET /APIServices/InventoryService/GetStockBalance Retrieve `Syspro Inventory Record` for `Etsy Listing` quantity sync.
POST /APIServices/CustomerService/AddCustomer Create new `Syspro Customer` from `Etsy User` data.
POST /APIServices/GLJournalService/AddJournalEntry Post `Syspro General Ledger Entry` for `Etsy Payment` reconciliation.

⚡ Transformation Logic

  • Address Normalization: Standardize shipping addresses from Etsy for Syspro's address formats.
  • SKU Mapping: Map `Etsy Listing` `listing_id` or custom SKU to `Syspro StockCode`.
  • Currency Conversion: Handle multi-currency transactions if applicable, mapping to Syspro's base currency.
  • Tax Calculation: Apply Syspro's tax rules to Etsy orders, or map Etsy-provided tax amounts.
  • Status Code Translation: Convert Etsy order/listing statuses to corresponding Syspro status codes.
  • Line Item Aggregation: Consolidate `Etsy Transaction` details into `Syspro Sales Order LineItems`.

🛡️ Error Handling

  • Etsy Rate Limit Exceeded: iPaaS automatically retries with exponential backoff.
  • Invalid Syspro StockCode: Order routed to DLQ for manual mapping correction.
  • Duplicate Customer Entry: iPaaS attempts to update existing `Syspro Customer` based on email match, otherwise flags for review.
  • Network Connectivity Issues: Temporary failures trigger retries; prolonged issues trigger alerts.
  • Data Format Mismatch: AI-driven validation flags the record, allowing for manual correction or automated transformation.
Pricing

Simple, transparent pricing for Etsy + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Support & Information

Frequently Asked Questions

Common questions about integration implementation, security, and best practices.

General FAQs

▸ What is the primary benefit of integrating Syspro with Etsy?
The primary benefit is the complete automation of critical business processes like order processing, inventory synchronization, and financial reconciliation. This eliminates manual data entry, prevents overselling, ensures accurate financial reporting, and allows businesses to scale their Etsy operations efficiently.

Technical FAQs

▸ How does the integration handle Etsy's API rate limits?
Our iPaaS solution is designed to intelligently manage Etsy's API rate limits. It employs strategies like message queuing, API throttling, and exponential backoff for retries. This ensures that requests are processed at a controlled pace, preventing temporary API blocks and maintaining smooth operation.
▸ What kind of error handling is in place for the Syspro Etsy integration?
We implement a multi-tiered error handling strategy. This includes immediate retries for transient errors, detailed logging and alerts for critical failures, routing persistent errors to dead-letter queues for manual review, and leveraging AI for automated remediation of common issues. This ensures high reliability and quick resolution.

Data Management FAQs

▸ Can I synchronize product variations and inventory between Syspro and Etsy?
Yes, absolutely. The integration supports complex mapping for Syspro 'Product/Item' and 'Inventory Record' to Etsy 'Listing' and 'Listing Variations'. When stock levels or attributes change in Syspro, the iPaaS automatically updates the corresponding Etsy listings and their variations in real-time, ensuring accuracy.

Financial FAQs

▸ Is it possible to reconcile Etsy payouts and fees directly into Syspro's General Ledger?
Yes, a core component of this integration is automating the reconciliation of Etsy 'Payment (Payout/Ledger)' data. The iPaaS extracts details on sales, fees, and refunds, maps them to the appropriate 'Syspro General Ledger Entry' accounts, and posts them, streamlining your financial close process and ensuring accuracy.

AI Features FAQs

▸ How does AI assist in building and maintaining the Syspro Etsy integration?
AI enhances the integration by providing auto-mapping suggestions between schemas, intelligent data validation to detect anomalies (e.g., fraudulent orders), automated exception handling, and predictive insights for inventory. AI can also assist in testing workflows and comparing version changes.

Customization FAQs

▸ Can I customize the integration to fit my specific business rules?
Yes, the iPaaS offers extensive low-code/no-code customization options. You can easily add custom fields, define conditional logic, implement specific transformation rules, and extend workflows to accommodate unique business processes without writing complex code. Sandbox environments allow for thorough testing of all customizations.

Security FAQs

▸ What are the security measures for sensitive Etsy buyer data?
Security is paramount. We enforce TLS 1.2+ encryption for all data in transit, secure storage of API keys and OAuth tokens in encrypted vaults, and role-based access control. All PII (Personally Identifiable Information) from Etsy buyers is handled in compliance with GDPR and CCPA, with data masking in logs and strict access policies.
Implementation Timeline

Go live with Etsy + Syspro in as little as 2–4 weeks.

A proven, repeatable implementation approach that minimizes risk while getting your team to value quickly.

1

Access Enabled

Secure connections established to both Etsy and Syspro, with credentials and environments confirmed.

2

Configuration & Mapping

Field mappings, business rules, and workflows configured using visual tools and pre-built templates.

3

Go Live

Launch production-ready integration with monitoring, alerting, and support in place—typically within 2–4 weeks.

Time to Value

2–4 weeks

Typical implementation window from access granted to production go-live for most Etsy + Syspro deployments.

Project Phases

Discovery
Configure & Map
Validate
Launch

Engagement Model

Guided by Clarity experts with your team involved at key milestones.

Pricing

Simple, transparent pricing for Etsy + Syspro.

Start with a single integration pair and scale as your business grows—without surprise fees or transaction penalties.

Connect™ Plan

Clarity Connect

$595 /mo

Billed annually • Includes one production integration pair

  • Unlimited transactions and API calls within fair-use limits.
  • Visual workflow designer and reusable mapping templates.
  • Monitoring, alerting, and access to Clarity’s support team.
View full pricing & options
Next Steps

See Etsy + Syspro integration in action.

Explore a guided demo, start a sandbox integration, or speak directly with our solution architects about your specific use cases.

Start Free Trial Request Live Demo