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DNN Guide Content Approval Workflow

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The Importance and Needs of Business Growth

Implementing a Content Approval Workflow

In today’s world, is there anyone who wouldn’t like his business to grow beyond! We’re currently living in the 21st century, where digitization flooding is happening. The conventional model of business is changing into a digital model of business - with changing customer experiences and broader reach. When needed, scalability is now easier to achieve through digital infrastructure.

A beautifully designed website is the first and foremost step towards the digital standing of any business. It helps businesses scale their sales, operations, customer base. Websites hinges on the content that shows at the frontend to visitors. On backend without a CMS (Content Management System), assurance of quality content and its control doesn’t sound feasible. A question arises now, “What is a Content Management System (CMS)?” Let’s dive deeper!

user-friendly interface with the best possible use cases

Content Management Systems (CMS) & DNN

A content management system could be declared as the backend of any website. It’s a tool - platform - which is used for publishing, updating, controlling, and storing any type of content elements on the website. What we put behind the scenes in CMS, shows in frontend to the visitors. What is DotNetNuke (DNN)?

Many content management systems are existing today, such as the DotNetNuke (DNN). DotNetNuke (DNN) is an open-source, top-performing, and easy to learn - use content management system. DNN is based on .NET, Microsoft’s technology stack.

When it comes to customized and highly volatile websites that too need adaptable use, DNN stands tall for other choices. It has a user-friendly interface with the best possible use cases. No matter what type of website content you’re dealing with, DNN helps you manage them. DNN has many distinctive features including team roles, control and checks for better content management within teams, easily navigable dashboard, and content approval workflows.

steps between conversions of a concept into refined content

What is Content Approval Workflows?

Content Approval Workflows for DotNetNuke are steps between conversions of a concept into refined content until it gets published. A small team might not stay attentive to the details of the content approval workflow. A company scales with more roles into a similar work, now to refine the content, content approval workflows are needed. CMS workflows are an integral part of every content conscious organization whether it sells or not.

Building a great content editorial and approval workflow matters

Humans make an error, even the expert marketer does. Formalization and specified guidelines are needed when we talk about content workflows. Prevention of unnecessary errors and inefficient content delivery becomes possible when content approval workflows exist. Here’s what will happen:

  • Reviewing the content eliminates chances of error before publishing
  • Content optimization helps content achieve its full potential
  • Helps in keeping the targets streamlined

Here’s why DNN wins the race! – Why it is better than others

  • DNN presents modules, discrete customizable content blocks within the webpages. Working on content workflow cms becomes easy with modules.
  • DNN comes with distinguished features such as best security, grouping, controllable access, role-based assignments, and fully integrate-able tools.
  • DNN Evoq Engage “Social CMS” enables users to communicate with their business community, links to social media platforms, and chances to think like a customer with a direct feedback option.
more efficient model for teams to follow with needed considerations

DNN Content Approval Workflow

Unlike other content workflow cms platforms, DNN has a more efficient model for teams to follow with needed considerations of what’s needed for any content strategy and delivery to become great. DNN lets us play with modules, HTML mode, content editors, workflow states, team roles, centralized workflow before publishing the content.

Centralization of Roles and Processes: DotNetNuke (DNN) lets organizations deal with their content projects immaculately. Roles can be defined, and multiple team members can preview until the content gets approval to publish on the website. For instance, an analyst gave a concept or commented on some web content. An editor or lead writer will now prepare a draft and content piece based on the concept of an analyst or marketing manager.

The editor will save the content for approval of the Content strategist who’s yet to preview the content. The Content Strategist will preview, make comments, and suggest changes. The cycle will repeat until the content strategist approves the content to publish. The version of the content, names and roles, dates, and changes can also be seen in the settings of the module as well. A lot of steps and workflow states begin to imminent with the centralization of the content approval workflow.

Step-by-step guide to configure your business workflows

Steps to Perform to configure DNN Content Approval Workflow

  • Initially, we need to log in to our DNN content management system.
  • We need to open the webpage on which we’re planning to put content.
  • On the left side of the webpage, a bar has already appeared, which is called a Persona bar.
  • To enter roles, define their access, we will click an icon, with two tools presenting cross, on the upper side of the persona bar. A window will open that will let us define the roles in the workflow.
  • After finishing with the roles, let’s assume that the team needs to put some content on a webpage. Now, the editor will log in to DNN.
  • On the persona bar, we’ll click on where “Edit” is appearing. With that, the edit mode will enable. Now, we’ll add a module to an appropriate position on the webpage.
  • When we click the edit icon that appears on the module, a new window will open that supports HTML formatting. We can use any format from the given choices in the bar.
  • The editor will write some web content in textual form and save it. He’ll add the comments about the work that has been performed, as well.
  • Then, by clicking the adjacent icon “settings” to the edit button at the upper corner of the module, a new window with multiple options shows up. By writing in the text field that shows up beside “headline”, the editor can add the heading. After that, the editor will set the workflow to the “content approval”.
  • The editor can choose the workflow for the module. An option “Setting a workflow” should be seen, and when we click on to it, three workflow states comes up: Draft, Ready for Preview, Published, We can select one of these states and save it. For example, the editor chooses ready for the preview state.
  • A notification will appear to the manager/content strategist in DNN, who’ll log in to his account and will repeat step 7 to preview the module.
  • After seeing the details and previewing the content, if he suggests changes by comments and selecting the “rejection” checkbox, the editor will need to make the due changes and save the draft again by repeating the steps from number 7.
  • If the content strategist finds no problem with the content after reviewing it, he’ll mark the options “approved” and “publish” consecutively. This way, the content will be published on the website.

All of these steps are to be performed on CMS of DotNetNuke with a formalized workflow chain. Content Approval Workflow in DNN could help anyone ranging from individuals to large-scale organizations.

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